Agora Cyber Charter School you have chosen to be an active participant in your
... by participating in everything that Agora has to offer your child and your family
...
995 Old Eagle School Rd Suite 315Wayne, PA 19087ph 610.254.8218 fx 610.254.8969
Dear Agora Parents,
www.agora.org
Welcome to Agora! I wanted to be among the first to greet you and welcome you to our school. By choosing Agora Cyber Charter School you have chosen to be an active participant in your child’s education this school year. We have exciting plans in place for supporting our students and are committed to a high level of academic achievement for all. Our teachers and family coaches are eager to interact with your child to make the school year full of learning opportunities. The administrative team is ready to assist you as we prepare our children for a bright educational future. There are so many possibilities available for your child and we want to make his/her dreams a reality. We hope that you will maximize your experience by participating in everything that Agora has to offer your child and your family. Join our classes and events online and in person; the relationships that we build are priceless and enhance every child’s experience at Agora. As you begin your journey with Agora this year you may have questions. I want you to know that we are here to support you so please reach out and ask for help. We are committed to your child’s success.
Sincerely,
Sharon Williams Head of School
2012-2013 Academic School Calendar Agora Cyber Charter School 2012-2013 School Calendar- 180 days July 2012 M 2 1 9 8 15 16 22 23 29 30 Su
August 2012
Tu W Th F Sa 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31
Su
M
Tu
6 7 12 13 14 19 20 21 26 27 28 5
W 1 8 15 22 29
Th 2 9 16 23 30
September 2012-19 days F Sa 3 4 10 11 17 18 24 25 31
Su
M
Tu
W
Th
F
Sa 1
3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 2
7 14 21 28
8 15 22 29
30
October 2012-23 days
November-19 days
M Tu W Th F Sa 1 2 3 4 5 6 8 9 10 11 12 13 7 14 15 16 17 18 19 20
Su
22 23 24 25 26 28 29 30 31
18
Su
21
27
January 2013-20 days Tu W Th F Sa 1 2 3 4 5 7 8 9 10 11 12 6 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Su
M
M
Tu
5 6 11 12 13 4
W 7 14
December 2012-15 days
Th F Sa 1 2 3 8 9 10 15 16 17
19 20 21 22 23 25 26 27 28 29 30
24
Su
M
Tu
4 5 11 12 17 18 19 24 25 26 3
10
W 6 13 20 27
Th
F Sa 1 2 7 8 9 14 15 16 21 22 23 28
Tu
W
Th
F
Sa 1
2 9
3 4 5 6 10 11 12 13
17 18 19 20 23 24 25 26 27 30 31 16
February 2013- 18 days Su
M
7 14 21 28
8 15 22 29
March 2013- 15 days Su
M
Tu
W
Th
4 5 6 7 11 12 13 14 17 18 19 20 21 24 25 26 27 28 3
10
F 1 8 15 22 29
Sa 2 9 16 23 30
31
April 2013-22 days M Tu W Th F Sa 1 2 3 4 5 6 8 9 10 11 12 13 7 15 16 17 18 19 20 14 21 22 23 24 25 26 27 28 29 30 Su
May 2013-20 days Su
M
Tu
6 7 13 14 12 19 20 21 26 27 28 5
W 1 8 15 22 29
Th 2 9 16 23 30
F Sa 3 4 10 11 17 18 24 25 31
June 2013-9 days Su
M
Tu
W
Th
F
Sa 1
3 4 5 6 10 11 12 13 9 16 17 18 19 20 23 24 25 26 27 2
7 14 21 28
8 15 22 29
30 Student's First Day 9/4 Thanksgiving half day 11/21, 11/22 - 11/26 Winter Break half day 12/21, 12/24 - 1/1, , Martin Luther King 1/21 Professional Develpment 1/25, President's Day 2/18 , Teacher Inservice 2/28-3/1, Spring Break 3/25 - 3/29 Memorial Day 5/24- 5/27 Last Day for Students 6/13
Got Agora Spirit? Visit Agora’s school store http://tiny.cc/yq7lcw
We’ve got what you need to take pride in your school!
All items can be personalized with the Agora logo. Agora items will make great holiday and birthday gifts!
Learning Coach Help Sheet This helpful tool is a quick reference record that organizes teacher information, passwords, and logins. Agora specific websites, staff contacts and their phone numbers, and progress and hours guidelines are handy tools that are included. Keep this information handy, but in a secure location away from your students.
Agora Staff Contact Information *Agora Toll Free Number: 1. 866.548.9451 Family Teacher Coach Phone/Email Teacher-Subject Phone/Email Teacher-Subject Phone/Email Teacher-Subject Phone/Email Teacher-Subject Phone/Email Teacher-Subject Phone/Email Teacher-Subject Phone/Email Guidance Counselor Phone/Email Advisor Phone/Email
OLS Login (Same login for My Info and K-Mail) www.k12.com OLS Login Username Password
Student Information Student ID Family ID
Study Island: www.studyisland.com Username (format: student ID@agora) Password (format: agora)
Calendars Agora Academic Calendar Secrets of Success Parent Workshops ADO Regional Calendars Northeast Southeast Central West
http://www.k12.com/agora/community-events/academic-calendar http://agora.k12start.com/ http://tinyurl.com/involvementcalendar https://www.google.com/calendar/embed?src=fdb39emr8nerc1em35mv13tukc%40gr oup.calendar.google.com&ctz=America/New_York https://www.google.com/calendar/embed?src=shenekathediva%40gmail.com&ctz=A merica/New_York https://www.google.com/calendar/embed?src=hallen%40agora.org&ctz=America/Ne w_York https://www.google.com/calendar/embed?src=nwagner%40agora.org&ctz=America/N ew_York
Helpful Contact Information: Agora Website: www.agora.org K12 Website: www.k12.com Tech Support or Materials Issues: please call toll free 866.512.2273 My Info/K-Mail: myinfo.k12.com (K-Mail, shipment information, and course details) Parent Support Resources: -Agora Secrets of Success website: http://agora.k12start.com/ -K12 Mentor Circles: http://agora.k12start.com/learning_coaches.php#mc -Agora Facebook Page: http://tinyurl.com/7wy3kl6 -Family Directory: http://urlcut.me/aMY -Parent Workshop Calendar: http://tinyurl.com/involvementcalendar
Who’s Who at Agora? Elementary K-2 Principal
Nicole Harvey
[email protected]
Program Support Teacher K-2 Elementary 3-6 Principal Program support Teacher 3-6
Michelle Buck Bruce Elliott Mike Floyd
[email protected] [email protected] [email protected]
Middle School Principal
Amy Rupp
[email protected]
Program Support Teacher/s Middle School Freshman Academy Principal
Jeff Miller John Thomas Amy Rupp
[email protected] [email protected] [email protected]
High School Principal
Jane Swan
[email protected]
Program Support Teacher/s High School Director of Special School Programs School Programs Support Teacher Assistant Head of School
Eric Scheib Regan Shebeck Kathryn Hinshaw Marie Williams Kevin Corcoran
[email protected] [email protected] [email protected] [email protected] [email protected]
Head of School
Sharon Williams
[email protected]
Federal Programs
Christina Rivera
[email protected]
Family Involvement Coordinator & Director of Family Teacher Coaches Family Teacher Coach Leads
Amanda Mullen
[email protected]
Gina Horst- NE Sheneka Soloman- SE Holly Allen- Central Nancy Wagner- West Tim Kreider
[email protected] [email protected] [email protected] [email protected] [email protected]
Operations Manager
Contact Card List What do I need? Attendance excuses
Contact Method
Additional Information
Kmail all absence excuses to the administrator account Attendance Office and copy your Family Coach. Any excuses received after 3 days of the absence will remain unexcused.
Daily attendance for grades K-8 is based on the learning coach and/or student logging into the Online School each school day. Daily attendance for high school is based upon the student logging into the Learning Management System (LMS) each school day using the student login.
Withdrawal Requests
Send a kmail to your Family Teacher Coach.
Contact the family coach/advisor for additional information regarding student withdraw.
1. To view Family Teacher Coach information visit http://myinfo.k12.com and log into your account. 2. Select your student’s name. 3. Select the Courses and Classrooms tab. 4. At the bottom of the screen is the Family Teacher Coach contact information. Address Change
1-877-36- AGORA (362-4672) ext 0769 Kmail the administrator account Address Change or email
[email protected] You can also fax documents to 484588-0029.
Please contact this office if your address has changed. Neither the learning coach nor your student’s teacher can update address information. New address and effective date will be needed to begin processing of the change. Additional documentation will be requested by the office. *The learning coach can update contact information, email or the account username and password at http://myinfo.k12.com and select My Account
School Nurse
[email protected] 1-877-36- AGORA (362-4672) and press 8
Special Education
[email protected] 1-877-36- AGORA (362-4672) and press 7
Guidance
1-877-36- AGORA (362-4672) and press 9 -Kmail the appropriate guidance counselor once assigned.
Once your special education teacher is assigned you are to kmail specific questions to your teacher.
Contact guidance with questions regarding, courses, credits, college/career planning, graduation and crisis help (social/emotional)
Ink
[email protected]
Requests for ink. Students are provided two ink cartridges per year.
Internet Reimbursement
[email protected]
Email questions or concerns regarding your Internet reimbursement check to
[email protected] . Agora sends reimbursement checks three times per year (December, March and June/July) in the amount of $35.00 per month, per household.
Or kmail administrator ISP Kmail 1-877-36- AGORA (362-4672) ext 2248
Technical or Computer Issues and Support
1-877-36- AGORA (362-4672) and press 1
Receiving or Returning Materials
1-877-36- AGORA (362-4672) and press 1
Enrollment
866-548-9451
Visit the K¹² Online Support Center at http://help.k12.com
Visit the K¹² Online Support Center at http://help.k12.com
[email protected]
If you experience difficulty accessing the online school or have equipment related concerns, please contact K¹² Technical Support.
Enrolled families can monitor equipment and materials shipment status beginning mid July at http://myinfo.k12.com and select Hardware or Shipments. Contact the enrollment department to enroll your child, questions concerning enrollment or to speak with an Enrollment Counselor.
You can fax enrollment documents to 866-529-0166 or scan and email them to
[email protected]. Student Information and Records
[email protected]
Transcripts
[email protected]
1-877-36- AGORA (362-4672) and press 5
1-877-362-4672 and press 5
Requests for academic records, testing information, verification of enrollment, and students permanent files. Record requests must be received via email or fax (610-2548969) and are processed in 7-10 business days ONLY for high schools students. Requests must be received via email or fax (610-2548969) and are processed within 3-5 business days
Frequently Asked Questions General · What do I do if I am having technical problems on my computer and cannot log attendance? You call the K12 Help Desk (1.866.512.2273) for assistance and to document your problem. Call your family coach to let him/her know you are having technical problems. You should have these phone numbers posted somewhere other than the computer. This will keep you from getting an unexcused absence. · How do I update my address? Contact
[email protected] or k-mail address change and notify your Family Coach. Nursing · Where can I find the physical and dental forms? The physical, dental and physician screening forms can all be found on “thebigthink@Agora” under “Forms and Documents”. · Who do I send the completed medical forms to? The completed physical, dental and physician screening forms can be mailed, faxed or scanned and emailed to the School Nurses at Agora.
Via post mail: Agora Cyber Charter School, ATTN: School Nurse, 995 Old Eagle School Road, Suite 315 Wayne, PA 19087 Via Fax: 610-254-8969 Via email: Scan completed forms and email to
[email protected]
· Does my child still need a health screening if he sees his own physician? Quite often a physician’s office does not have all of the equipment to complete the PA mandated screenings, such as tools for all of the required vision screenings as well as an audiometer to complete the hearing screenings. Therefore the student is not getting the proper and mandated screenings completed, and a vision or hearing deficit may be missed, as well as the Agora nursing department therefore receives incomplete documentation of a student’s health screening. It would be most beneficial to the student to either come to an Agora Health Screening if able, or make sure the physician’s office can complete the health screenings in full. · When does my child need a physical exam? The PA School Law mandates that a school needs documentation of a physical exam for students in grades K or 1, 6 & 11. · When does my child need a dental exam? The PA School Law mandates that a school needs documentation of a dental exam for students in grades K or 1, 3 & 7. · When does my child need a health screening? All students in grades K-12 require height, weight, near and far vision screenings completed; grades K, 1, & 2 or a student not previously screened requires screenings for color vision, stereo and depth perception; grades 6 & 7 require scoliosis screening, and grades k, 1, 2, 3, 7 & 11 require a hearing screening. · Do I need to notify Agora if my child receives immunizations from his physician or if there are any other changes to his medical information? Please send the Agora Nursing Department an updated immunization report or physical form each time your child sees his/her physician. Registrars · How do I request academic records, testing information, and students permanent files? Request must be in writing; include the student’s Full Name, Date of Birth and where to mail the requested items. Email -
[email protected] Fax - 610-254-8969 · Where do I send Student Records? Email:
[email protected] or Fax 610-254-8969 · How do I request verification of enrollment? Call – 1-877-36-AGORA and press 5, Email
[email protected], or Fax 610-254-8969 · How do I request a student’s transcript? Only for High School Students. Request must be received in writing and are processed within 3-5 business days. Include Student’s Full Name, Date of Birth and where the transcripts should be mailed to. Email -
[email protected] Fax 610-254-8969 · How do I make a withdrawal request? Send a kmail to the student’s family coach (K-8) or Advisor (HS) to start the withdraw process. · How do I request Social Security Determination? Send ORIGINAL paperwork (Social Security does
not accept copies) Forms will be completed and mailed within 48 hrs of receipt. Originals sent to Social Security, family will receive a copy for their files. – include the following pages:
Completed and signed Student’s Statement Regarding School Attendance Certification By School Official Notice of Cessation
· How do I get working papers? Students should go to their local School District for working papers. Attendance · Who do I send my student’s excuse note to? All excuse notes (including medical) need to be kmailed to the Attendance Office and CC: the Family Coach within three days of the absence in order to be excused. First name is Attendance, Last name is Office. Name can be found under the Administrator tab. Please do not kmail any excuse notes to the Office Administrator kmail address. · My student is going on a trip. How do I get him/her excused from school? All educational trips need to be pre-approved by the Attendance Office. The parent must submit an Agora educational trip request form into the attendance office for them to review and advise if approved or not. The educational trip request form can be found in Big Think or contact the homeroom teacher for a copy of the form. · Does attendance need to be logged daily or can I back log it for the entire week? You must log attendance daily or it will show as an unexcused even though you do not see this in the OLS Ink · What do I do if I run out of ink for my printer? Please request ink by emailing
[email protected]. Agora supplies up to two black ink cartridges per year. Requests may take 7-14 business days to process from the date received depending on the time of year. All requests must include the following information. Failure to provide will delay the processing of your request. Parent’s full name Student’s full name Printer Model Complete and accurate address K12 FAQ- http://www.k12.com/faqs/General
Progress/Hours Guidelines A key to the student’s academic success is staying on track throughout the school year. Use these general guidelines to maintain a consistent progress and pace. Attendance requirements are based on login to the OLS for K-8 students and accessing courses in the LMS for high school students. For specific and individual guidelines based upon your child’s enrollment and courses, please contact your child’s teacher.
Month End of September End of October End of November End of December End of January End of February End of March End of April End of May June 8 Notes:
Progress % Goal 10%-12% 20%-24% 30% - 36% 40% - 48% 50% - 60% 60% - 73% 70% - 84% 80% - 94% 90% - 100% 93% - 100%
