JISC Project Plan Template

Project Identifier: Version: 2 Contact: Kerstin Mey Date: 15 December 2011

JISC Project Plan Project Information Project Identifier

To be completed by JISC

Project Title

Zandra Rhodes Digital Study Collection

Project Hashtag Start Date

01/11/2011

31/01/2013

Lead Institution

University for the Creative Arts

Project Director

Prof. Kerstin Mey

Project Manager

Amy Robinson

Contact email

[email protected]; [email protected]

Partner Institutions

Zandra Rhodes, http://www.zandrarhodes.com

Project Webpage URL

http://www.ucreative.ac.uk/zandrarhodes

Programme Name

Digitisation and Open Educational Resources (OER)

Programme Manager

Paola Marchionni

End Date

Document Information Author(s)

Kerstin Mey, Amy Robinson, Marie-Therese Gramstadt

Project Role(s)

Project Director, Project Manager, Digital Cataloguer

Date

16 November 2011

projectplan-ZRDigitalStudyCollection.doc

Filename

URL Access

This report is for general dissemination

Document History Version

Date

Comments

1

16 November 2011

Updated from project bid following discussion of digitisation workflow with the Digital Cataloguer and the Photographer

2

15 December 2011

Updated from first draft following discussion with the JISC Programme Manager and the OER Developer

Page 1 of 20 Document title: JISC Project Plan Template Last updated: Feb 2011 v2.0


Table of Contents 1.

Project Overview .............................................................................................................................. 3 1.1 Project Summary ..................................................................................................................... 3 1.2 Objectives................................................................................................................................ 3 1.3 Anticipated Outputs and Outcomes ........................................................................................ 3 1.4 Overall Approach .................................................................................................................... 4 1.5 Anticipated Impact ................................................................................................................... 7 1.6 Stakeholder Analysis ............................................................................................................... 7 1.7 Related Projects ...................................................................................................................... 8 1.8 Constraints .............................................................................................................................. 8 1.9 Assumptions ............................................................................................................................ 8 1.10 Risk Analysis ........................................................................................................................... 8 1.11 Technical Development........................................................................................................... 8 1.12 Standards .............................................................................................................................. 11 1.13 Intellectual Property Rights ................................................................................................... 12 2 Project Resources.......................................................................................................................... 12 2.1 Project Partners..................................................................................................................... 12 2.2 Project Management ............................................................................................................. 13 2.3 Project Roles ......................................................................................................................... 14 2.4 Programme Support .............................................................................................................. 15 3 Detailed Project Planning............................................................................................................... 15 3.1 Evaluation Plan ..................................................................................................................... 15 3.2 Quality Assurance ................................................................................................................. 17 3.3 Dissemination Plan ............................................................................................................... 18 3.4 Exit and Embedding Plans .................................................................................................... 19 3.5 Sustainability Plans ............................................................................................................... 20 Appendices ........................................................................................................................................... 20 Appendix A. Project Budget .............................................................................................................. 20 Appendix B. Workpackages .............................................................................................................. 20

Page 2 of 20 Document title: JISC Project Plan Template Last updated: Feb 2011 – v2.0


1. Project Overview 1.1 Project Summary This project will pilot the Zandra Rhodes Digital Study Collection and an accompanying Open Education Resource (OER). Zandra Rhodes is among the most famous and recognisable names in British fashion over the last fifty years. Her work includes the design of haute couture dresses for clients such as Elizabeth Taylor, Freddie Mercury, and Diana, Princess of Wales, to more recent work for Anne, Princess Royal, Helen Miren, and costume design for opera. She has played a key role in establishing the UK as a leader in both the global fashion industry and in fashion education. The Digital Study Collection will provide unique open online access to images of 500 of the designer’s most iconic and landmark costumes. These will be selected out of a total of 2,500 garments by Zandra Rhodes and will cover her entire creative career from the late 1960s to the present day. From this substantial collection of intriguing and innovative fashion designs, 25 key works will be chosen to build an OER with the aim of embedding it in learning and teaching. These 25 captivating digital images will be enriched by primary and secondary source material in digital format. These will illuminate the commission process, design brief, technical aspects, material, production, occasions of wear, media exposures, and critical reviews, as relevant. The authenticity of the Digital Study Collection and the OER is safeguarded by a close collaboration with the fashion designer and her team. This unique Digital Study Collection will be hosted by the Visual Arts Data Service (VADS) at the University for the Creative Arts (UCA). The VADS national image repository currently brings together a total of approximately 13,000 textile and fashion-related items from a variety of collections, with a single search mechanism. The collections have been digitised for use in learning, teaching, and research (out of a total of over 120,000 visual arts images held by VADS on behalf of 300 collection holders). The OER will be launched on Jorum, the JISC-funded repository of learning and teaching materials run by Mimas at University of Manchester. Both resources will promote educational and research opportunities for the emergent and future generation of fashion and textile designers. They will open up free global access to this invaluable cultural and fashion heritage.

1.2

Objectives

The project sets out to: - pilot the digitisation of the Zandra Rhodes fashion archive by selecting and photographing 500 designs representative of key phases of her creative career from the late 1960s onwards - verify the metadata for each selected design and develop an electronic database - host the Digital Study Collection through VADS - develop an innovative OER based on 25 exemplary garments - compile scholarly material for generating the OER - test and embed the OER in undergraduate and postgraduate teaching - launch the OER on Jorum - promote both the Study Collection and the OER nationally and internationally



1.3

Anticipated Outputs and Outcomes

Output / Outcome Type (e.g. report, publication, software, knowledge built) Project management documentation

Brief Description

Including project plan, bi-annual progress reports to JISC, project web page, signed consortium agreement.

Digital images

Production of high quality digital images of up to 500 fashion garments selected from a total of over 2,500 garments. Multiple views and details will also be included.

Standardised metadata structure, controlled vocabularies, and cataloguing guidelines

Development of a suitable metadata structure, cataloguing guidelines, and controlled vocabularies for the cataloguing of the 500 selected items. This methodology will be agreed with Zandra Rhodes and will be mapped to the existing VADS metadata structure.

Metadata records

Production of metadata records for the digitised items which will be stored in a suitable electronic database.

Online Digital Study Collection

The digital images and metadata records will be deposited with UCA and hosted through the VADS online image repository (vads.ac.uk).

Open Educational Resource

An Open Educational Resource (OER) based on 25 exemplary garments will be compiled with suitable complementary primary and secondary scholarly material to provide a commentary that contextualises the garments. The OER will be piloted on myUCA and deposited with Jorum.

1.4

Overall Approach

The selection, preparation, photography, and cataloguing of the 500 fashion items will take place in Zandra Rhodes’ studio in London using the extensive first-hand knowledge of its creator, her team of professionals, and the Freelance Photographer. This work will be supported by student assistants who will be recruited from the BA programmes in Fashion at UCA. The Project Manager and Digital Cataloguer based at UCA will visit the studio regularly for project meetings and to provide input, guidance, and support on the cataloguing and digitisation process as needed. The project team at UCA will also be responsible for the online delivery of the Digital Study Collection and the creation and testing of the OER. The development of the OER will be informed by consultation with a focus group of fashion teaching staff and students at the University as well as two external academics in this subject area. The work will be structured as follows: Page 4 of 20 Document title: JISC Project Plan Template Last updated: Feb 2011 – v2.0


Preparation 15 items will be identified for digitisation and cataloguing each week and the items will be mended, ironed, and prepared as needed under the guidance of the Metadata Researcher based at Zandra Rhodes Studio. Using her specialist knowledge of the collection, the Metadata Researcher will either complete paper forms describing the items or enter this information directly into the digital catalogue. The paper forms will include Zandra Rhode's unique style numbers (e.g. 86/112) as the unique ID. The garments will be set-up in the purpose-built studio area ready for photography. Photography A target of 15 items will be photographed per week, which will include four views per garment (front, back, side and one detail view). The items will be photographed with a Gretag Macbeth Colour Checker for colour control. Zandra Rhode's unique style number will be used as the image filename to ensure the data is matched with the images consistently, followed by F, B, S, or D as appropriate to indicate the four different item views. To ensure that the files are suitable for display on the Web, forward slashes will be replaced by dashes in the filenames and spaces will also be omitted (e.g. 86/112F would become 86-112F). Post-production of the images will be undertaken by the Photographer, and uncompressed TIFF version 6 files will be copied to two DVDs on a weekly basis and one copy will be kept on site, whilst the other is sent to VADS for subsequent storage and preservation measures at UCA. Cataloguing A folder of TIFF image files will be added to the Extensis Portfolio database at Zandra Rhodes Studio, which will automatically extract any digital image metadata and produce JPEG images for cataloguing. With training and guidance from the Digital Cataloguer, the student assistants will enter the information from the paper forms into the Extensis Portfolio database, matching the images using the unique style number. A copy of this data will be sent each week to VADS for regular back-up at UCA. The catalogue structure will be designed at the outset of the project by the Digital Cataloguer in agreement with Zandra Rhodes. In order to ensure data consistency and usability of the Digital Study Collection, controlled vocabularies will also be developed. Hosting and storage of digital images The high quality TIFF images will be stored offline at Zandra Rhodes Studio and copies will also be held offline on the dedicated preservation server for the VADS collections at UCA. Low resolution JPEG files for online use will be generated from these TIFFs at the relevant sizes used on the VADS website. A copy of the data recorded in the Extensis Portfolio database will be exported as delimited text and mapped to the VADS repository metadata schema. A web page will be created providing an overall introduction to the collection as well as contact details for reproduction requests and other enquiries. The Digital Study Collection will then be made available via the VADS test website, which Zandra Rhodes and the consultant will be able to view in order to make final edits and corrections to the data prior to the collection going live. Further web development is not within the scope of this project which utilises the existing VADS technical infrastructure. Copyright audit The copyright status of any additional primary source material that will be used in the OER will be ascertained at the early stages of the project through a visit to the Studio by the Learning Technologist and Project Manager to conduct a copyright audit. Advice will also be sought from Naomi Korn, copyright consultant to the JISC programme, and the project will also draw on JISC guidance such as the Strategic Content Alliance’s IPR toolkit. Permission Page 5 of 20 Document title: JISC Project Plan Template Last updated: Feb 2011 – v2.0


will be sought where necessary from any third party rights holders and a diligence file will be maintained. Development of the OER The Learning Technologist at UCA is responsible for creating the OER. The Learning Technologist will undertake three visits to Zandra Rhodes Studio in order to keep in contact with the project team during the creation of the Digital Study Collection. A decision about the key 25 looks to be used in the OER will be made in collaboration with Zandra Rhodes and her team and in consultation with the OER focus group of fashion teaching staff. VADS will then supply the agreed images and metadata for the 25 fashion garments to the Learning Technologist. The new Digitisation Unit in the UCA Library will assist the Learning Technologist with the digitisation of any complementary primary and secondary source material required for the OER. The Learning Technologist will collaborate with two key members of academic staff from UCA fashion programmes, and ten students from across the UCA undergraduate and postgraduate programmes, as well as two external academics in this subject area, who will constitute a focus group that informs the development of the OER. The OER will be piloted on the University’s student portal, myUCA, and feedback will be gathered in order to further refine the OER before its deposit on Jorum. Embedding the OER The following UCA programmes have been identified where the OER could be embedded: BA Fashion, BA Fashion Promotion & Imaging, BA Fashion Management & Marketing, and BA Fashion Journalism on Epsom campus; and BA Fashion Atelier and BA Fashion Textiles: Print on Rochester campus. At first year level these courses share a module on the cultural, social, and economic contexts of 20th century and contemporary fashion where the OER could be utilised, and the Digital Study Collection and the OER could also be employed at MA level and research degree level to stimulate independent research projects and further the critical reflection and contextualisation of Zandra Rhodes’ creative practice. The OER will be embedded through close collaboration with a focus group consisting of UCA staff, students, and external fashion teaching staff; and the OER will be further disseminated and embedded through workshops organised in conjunction with the UCA’s annual Learning and Teaching conference. Important issues to be addressed - IPR - formulating a suitable licence and consortium agreement that respects and protects the commercial interest of Zandra Rhodes Studio whilst also allowing for non-commercial use of the digitised garments; establishing the copyright status of any primary source material and secondary source material that is required for the OER. -

Digitisation workflow - devising and implementing a suitable workflow for selecting, preparing, digitising, and cataloguing the garments in-situ within a working fashion and textile studio.

-

Collection care - ensuring the unique, highly valuable, and delicate garments within the Zandra Rhodes collection are handled, stored, and cared for appropriately throughout this process.

-

Interoperability - ensuring compatibility with established metadata standards adopted within the library/archive communities and adherence to digitisation best practice.



-

Pedagogical - ascertaining learning and teaching requirements for the OER and identifying appropriate primary and secondary source material to develop an enriched presentation of 25 key fashion items.

Critical Success Factors The project’s success is dependent on the following factors: - Effective communication between partners and across a dispersed project team. - Quality and timely delivery of the digital images and metadata for the selected garments. - Engagement with and input from the fashion education community. - Pedagogical quality of the OER.

1.5

Anticipated Impact Impact Area

Anticipated Impact Description

Maintain teaching & learning excellence

Support lectures, seminars, and student-led enquiry across UCA fashion programmes at Epsom and Rochester and across the wider fashion education community; support the first year module shared by UCA fashion programmes on the cultural, social, and economic contexts of twentieth century and contemporary fashion.

Maintain research excellence

Stimulate independent research projects on the collection; develop the University’s expertise in digital content creation and curation.

Have a positive impact on wider society

Provide global online access to an otherwise inaccessible resource.

Be ready for technology needs in the future

Pilot the digitisation of the Zandra Rhodes fashion collection; test the processes required for digitising all of the fashion garments.

Be more effective/save money

Use of the existing VADS and Jorum repositories will negate web development costs.

Impact Areas : maintain research excellence; maintain teaching & learning excellence; be more effective/save money; have a positive impact on wider society; be ready for technology needs in the future.

1.6

Stakeholder Analysis Stakeholder

Zandra Rhodes Studio


Interest / stake Collection owner and creator, project partner, and rights holder - project upholds the national and international profile of Zandra Rhodes; project outputs support learning, teaching, and research at UCA and the wider education sector.

Importance (H/M/L) H



Grant holder - project outputs support learning, teaching, and research at UCA; development of the University’s national/international profile; develop students’ work experience and future employability.

H

JISC

Funder - project completed on time and to budget; project outputs support learning, teaching, and research at UCA and the wider education sector; project findings and lessons learnt of use to future JISC projects.

H

Wider education sector

Potential users - project outputs support other institutions, teaching staff, students, and researchers.

H

1.7

Related Projects

There are no related projects.

1.8 -

-

1.9 -

-

Constraints The digital capture of the collection will need to take place in-situ within the working fashion and textile studio where the garments are held in order to ensure their safekeeping. A geographically distributed project team which means that clear, regular, and effective communication is essential.

Assumptions Realistic estimate of time required for unwrapping, preparing, and staging garments and their digitisation and cataloguing (at a rate of 15 garments per week in order to achieve 500 items). Ease of recruitment of student assistants, and ongoing retention of student assistants and project team. Additional students will be recruited so they are available in case of turnover.

1.10 Risk Analysis Risk Project Management

Probability 2


Severity 5

Score 10

Action to Minimise Risk Secondment of existing staff with relevant skills, knowledge and experience of project management and budgetary control; maintaining a strong project team and ensuring regular meetings with the Project Advisory Group; ensure clearly


defined areas of responsibility and monitoring of project plan. Recruitment

2

3

6

The core project team will be seconded from existing posts; approaching two photographers will create a contingency plan; students will be recruited through course leaders, who will have been thoroughly briefed on the project; recruitment of student assistants will include a reserve list.

Staff retention

2

3

6

Identify adequately qualified staff at UCA and Zandra Rhodes Studio who could be seconded if necessary; integrate activities as far as possible into mainstream developments at UCA.

Staff skills

2

3

6

Quality and robustness of data

1

5

5

Maintain skills profiles and ensure effective professional development; establish external links to source skills on a short term basis if necessary; additional photographer as contingency. Quality assurance processes (see section 3.2).

Copyright and licensing

4

4

16

Audit copyright status of any accompanying primary and secondary source materials early on in the project, to inform licensing and OER development and allow sufficient time to clear copyright with third party rights holders if required.

Technical viability

2

4

8

Ensure the team has relevant experience; reanalyse technical requirements including specialist equipment at an early stage in the project; review technical and user requirements regularly.

Technical standards

3

5

15

Discuss the technical standards with project team and VADS early on; use JISC guidance on standards to ensure accessibility,



data migration, and sustainability of resource. Budget

2

2

4

Budget presentation is based on realistic assessment of the needs of the project and its partners; regular review of resources will be carried out by Project Director supported by UCA Research Office, who will report any discrepancies to Project Advisory Group.

Legal

3

5

15

Tested working relations with partner (Zandra Rhodes is the first Chancellor of UCA) and extensive discussion on licensing arrangements with all parties involved.

Stakeholder and community engagement

2

4

8

Utilising UCA’s extensive experience in community engagement, public pedagogies and its collaboration with fashion programmes; advice from project consultants and role of Project Sponsor, and integral to staff and student focus group role.

Sustainability of project

2

4

8

The core project team are seconded from existing posts so the skills, knowledge, and practice will inform the wider community; with the Project Director and Project Sponsor being part of the University’s Senior Management Team, it is ensured that outcomes are raised at senior level both within the institution and across the sector.

1.11 Technical Development Metadata A suitable metadata structure and controlled vocabularies for the cataloguing of the garments will be developed in agreement with Zandra Rhodes, which will be mapped to the existing VADS structure, which is based on the Visual Resources Association (VRA) Core 4.0 standard. This metadata will be recorded in an appropriate database, the requirements for which will be specified at the outset of the project. The current preferred choice for this software is Extensis Portfolio (which the Digital Cataloguer implemented as part of a Page 10 of 20 Document title: JISC Project Plan Template Last updated: Feb 2011 – v2.0


previous project at the National Gallery with their Photographic Department, and was also used for the JISC-funded fineart.ac.uk project). Export functionality into CSV or TAB delimited text will be an essential requirement of this software, in order to export the data to the VADS repository. A copy of the metadata will be transferred from the database at Zandra Rhodes Studio to UCA for back-up on a weekly basis. Digital Photography Images will be captured as RAW files at 300dpi 4896x3264 pixels, and converted to TIFF version 6, sRGB, for archiving. Adobe Photoshop will be used for adjustment of white balance, exposure, and any other necessary post-processing. VADS Website The digital collection will be deposited with VADS and hosted on the VADS image repository (vads.ac.uk) which currently runs on:  UNIX Operating System (SunOS)  Apache 2.2.4  MySQL 4.1.15  PHP 5.2.8 Full backups of the VADS website are taken once a month and incremental backups are taken nightly. Additional SQL backups are taken before uploading new collections and before any other significant changes are made to the database. Digital Preservation UCA holds a dedicated server for storing high resolution copies of the VADS image collections offline. The Zandra Rhodes Studio will also store copies of these master files locally in their offices in London. As the garments are photographed throughout the project, copies of the high resolution images will be transferred on DVD each week from the Zandra Rhodes Studio to the VADS team who will transfer them on to their dedicated server at UCA. Open Educational Resource The current preference is to develop the Open Educational Resource using the Xerte open source tools, which were developed by University of Nottingham (http://www.nottingham.ac.uk/xerte/). The OER Developer will also conduct an audit of any other available tools to consider which would be most appropriate to the project. The Open Educational Resource will be piloted on the University’s student portal, myUCA, which uses the Blackboard software, and the final OER will deposited with the Jorum repository of learning and teaching materials (jorum.ac.uk).

1.12 Standards Name of standard or specification XHTML, CSS

Version

Notes

XHTML 1.0 CSS Level 2

VADS website interface.

VRA Metadata standard

VRA Core 4.0

The metadata structure that will be developed will be mapped to the existing VADS structure which is based on the VRA Core 4.0 standard.

TIFF

TIFF 6.0

Images stored offline as uncompressed TIFF version 6 for archival purposes.



JPEG

JPEG images for online delivery via VADS and the Open Educational Resource.

1.13 Intellectual Property Rights The project is based on the collection of fashion garments owned and designed by Zandra Rhodes and located in London. Zandra Rhodes has written a letter of support for the project giving full agreement to the digital capture of these objects and complementary primary source material. Formal licence and consortium agreements are in preparation which will deal with the licensing for any digital material that is created. This will ensure that copyright in the original digital images is not transferred and is retained by Zandra Rhodes, but will permit use of the collection for non-commercial purposes. The copyright status of any additional primary source material and secondary source material selected for use in the OER will be ascertained at the early stages of the project through a copyright audit. Advice will also be sought from Naomi Korn, copyright consultant to the JISC programme, and the project will also draw on JISC guidance such as the Strategic Content Alliance’s IPR toolkit. Permissions will be sought where necessary from any third party rights holders and a diligence file will also be maintained.

2 Project Resources 2.1 Project Partners Partner University for the Creative Arts

Role Project lead

Contacts Prof. Kerstin Mey, Director of Research & Enterprise, and Project Director, [email protected] Prof. Dianne TaylorGearing, Pro Vice-Chancellor Further Education and Widening Participation, and Project Sponsor, [email protected] Tony Reeves, Learning Technologist who will be developing the project’s OER, [email protected] Amy Robinson, VADS Collections Manager and Project Manager, [email protected]



Marie-Therese Gramstadt, Digital Cataloguer, [email protected] Two Student assistants, to be recruited (and an additional four as contingency). Zandra Rhodes Studio

Project partner

Zandra Rhodes, Consultant, [email protected] (UK); [email protected] (US) Patrick Anderson, Freelance Photographer, [email protected] Frances Diplock, Production Manager at ZR Studio and Metadata Researcher for the project, [email protected]. Martin Cumella, Consultant, [email protected]

A consortium agreement will be signed within three months of the project start date, in accordance with the JISC funding requirements.

2.2

Project Management

The Pro Vice-Chancellor for Access and Widening Participation and Executive Dean for Kent at UCA will act as the Project Sponsor who will champion the project. The Director of Research and Enterprise at UCA will act as the Project Director. The project will be managed by a Project Manager, who will be responsible for the day-to-day management of the project and ensuring effective communication between the project team. The Project Manager will also provide regular reporting to JISC and to the Project Director. The project team will consist of the Metadata Researcher, Digital Cataloguer, Photographer, the Learning Technologist, two consultants, and student assistants. The Metadata Researcher will lead on: the selection and identification of fashion garments; the establishment of the metadata set supported by the expertise of Zandra Rhodes as consultant; the staging of the fashion items for digital capture; and they will also ensure the accurate match between the physical and digital data. The Digital Cataloguer will develop the digital metadata catalogue for the recording of this information, provide training and ongoing support on its use, and will also develop an appropriate metadata structure, controlled vocabularies, and written guidelines to document and support use of the catalogue. The Photographer will execute the digital photography and post-production of the digital images, and will lead on the staging and lighting of the items. The work on the digitisation of Page 13 of 20 Document title: JISC Project Plan Template Last updated: Feb 2011 – v2.0


the fashion items is supported by two student assistants assisting in the inputting of data into the digital catalogue, and the unwrapping, staging, and storage of items as appropriate. The Learning Technologist will lead on the development of the OER collaborating closely with a focus group of fashion staff and students at UCA. The new Digitisation Unit in UCA Library will support the Learning Technologist with the scanning of complementary primary and secondary source material for use in the OER. The freelance consultant through his knowledge of the Zandra Rhodes Studio and the wider fashion sector will support the Project Director and Project Manager with the dissemination, promotion, and sustainability aspects of the project. Project Advisory Group The Project Sponsor, Project Director, Project Manager, the two consultants, VADS Director, UCA’s Dean for Learning and Teaching, UCA’s Head of Development and Alumni Relations, and an invited member from JISC will form the Project Advisory Group. The Project Advisory Group will meet at the inception of the project and then every three months to oversee the direction and progress of the project and will remain in virtual contact via email, Skype, and telephone as required during the intervening period.

2.3

Project Roles

Team Member Name

Role

Contact Details

Days per week to be spent on the project 0.1 FTE

Prof. Kerstin Mey

Project Director

Department of Research and Enterprise, University for the Creative Arts, [email protected]

Zandra Rhodes

Consultant

Zandra Rhodes Studio, [email protected] (UK); [email protected] (US)

0.03 FTE (13 mths)

Prof. Dianne Taylor-Gearing

Project Sponsor

Pro Vice-Chancellor Further Education and Widening Participation and Executive Dean for Kent, University for the Creative Arts, [email protected]

0.1 FTE

Martin Cumella

Consultant

MCA Consulting, 0.01 FTE (13 mths) [email protected]

Patrick Anderson

Freelance Photographer

[email protected]

0.38 FTE (12 mths)

Frances Diplock

Metadata Researcher

Production Manager, Zandra Rhodes Studio, [email protected].

0.5 FTE (12 mths)

Tony Reeves

Learning

Teaching and Learning

0.3 FTE (6 mths)



Technologist

Department, University for the Creative Arts, [email protected]

Amy Robinson

Project Manager

VADS, University for the Creative Arts, [email protected]

0.3 FTE

Marie-Therese Gramstadt

Digital Cataloguer

VADS, University for the Creative Arts, [email protected]

0.5 FTE (12 mths)

Student assistants Two key fashion staff and ten UCA students

Student assistants

To be recruited

0.61 FTE (10 mths)

OER focus group

TBC

TBC

-

2.4  

The Digital Cataloguer will provide the student assistants with training and support on how to use the metadata catalogue and how to input metadata. The Metadata Researcher will oversee and provide student assistants with training on the preparation, staging, care, handling, and storage of the fashion garments. The Learning Technologist is attending the ‘Introduction to OER’ workshop at JISC on 30 November 2011. Any other training needs will be ascertained at the outset of the project.

Programme Support No specific requirements identified at present. The project welcomes the JISC Programme Manager to attend the Project Advisory Group meetings and welcomes any feedback from JISC throughout the project.

3 Detailed Project Planning 3.1 Evaluation Plan Timing Ongoing

Jan Sept 2012

Factor to Evaluate Overall implementation of project

Questions to Address Have milestones been met on schedule and to budget?

Digital images

Have all of the selected garments been digitised with multiple views and delivered on


Method(s) Assessed in biannual progress reports to JISC; reporting of progress at Project Advisory Group meetings. QA processes; 500 items launched online.

Measure of Success Workpackages completed on time and to budget; approval of documentation by JISC. Photography of selected items completed; storage of resultant digital images at UCA; Digital Study


schedule? Are the images of suitable quality?

Collection launched online.

Nov 2011 Jan 2012


Is full, good quality documentation and guidance available in order to catalogue the collection?

Documentation completed; feedback from Metadata Researcher, Zandra Rhodes, and project team.

Documentation completed; positive feedback.

Jan – Sept 2012

Metadata records

Have all of the selected garments been catalogued fully and on schedule? Are the records of suitable quality?

QA processes; 500 items launched online.

Cataloguing of selected items completed; storage of resultant data at UCA; Digital Study Collection launched online.

Sept 2012

Online Digital Study Collection

Is the collection being used in learning, teaching, and research?

Ongoing monitoring using the JISC Toolkit for the Impact of Digitised Scholarly Resources.

Sept 2012 – Jan 2013


Has the OER been developed with input from the fashion education community? Is it of suitable pedagogical quality? Is it being used in learning and teaching?

Pilot OER and gather feedback from OER focus group; ongoing monitoring using the JISC Toolkit for the Impact of Digitised Scholarly Resources.

Positive feedback; collection cited in reading lists, publications, and online; growth in usage statistics, and other measures. Positive feedback; resource cited in reading lists, publications, and online; growth in usage statistics, and other measures.

Jan 2013

Overall achievements of project and its usefulness to the wider community

Have the aims and objectives been met? Was the methodology effective? What lessons have we learnt? What are the implications for future work?

JISC Final Report.


Approval of final report.


3.2

Quality Assurance

Output / Outcome Name When will QA be carried out? Jan 2012 - Sept 2012

Digital images Who will carry out the QA work? Freelance Photographer

What QA methods / measures will be used? Checking and adjustment of white balance, exposure, and any other necessary postprocessing.

Jan 2012

Zandra Rhodes

Checking and approval of initial sample of images at outset of project; check that the representation of the garments is as required.

Jan 2012 - Sept 2012

Digital Cataloguer

Weekly delivery of images for back-up at UCA; images in required format, filename, and other standards.

Output / Outcome Name


When will QA be carried out? Jan 2012

Who will carry out the QA work? Zandra Rhodes

What QA methods / measures will be used? Metadata structure and controlled vocabularies are appropriate to the subject matter.

Jan 2012

Metadata Researcher

Documentation and guidelines are clear concise, and understandable.

Jan 2012 - Sept 2012

Student assistants

Documentation and guidelines are clear, concise, and understandable.

Output / Outcome Name When will QA be carried out? Jan 2012 - Sept 2012

Metadata records Who will carry out the QA work? Metadata Researcher

What QA methods / measures will be used? Record first-hand expert knowledge of the collection; use of cataloguing guidelines, and advice of Digital Cataloguer.

Jan 2012 - Sept 2012

Student assistants

Use of cataloguing guidelines, training, and advice from Digital Cataloguer.

Jan 2012 - Sept 2012

Digital Cataloguer

Weekly transfer of data for back-up at UCA; check catalogue records are matched up



with the corresponding images; ensure consistency of approach across all metadata records.

Output / Outcome Name When will QA be carried out? Sept 2012

Output / Outcome Name When will QA be carried out? Sept 2012 - Jan 2013 Jan 2013 onwards

3.3

Online Digital Study Collection Who will carry out the QA work? Zandra Rhodes and Consultant

What QA methods / measures will be used? Check collection via the VADS test website; check for final edits and corrections to the data prior to the collection going live.

Open Educational Resource Who will carry out the QA work? OER focus group and Project Advisory Group

What QA methods / measures will be used? Inform development of OER and provide feedback and testing of the pilot OER.

Learning Technologist

Pilot OER on MyUCA and gather feedback and make refinements accordingly, before launch on Jorum.

Dissemination Plan

Timing Nov 2011

Dissemination Activity Press release

Audience

Purpose

Key Message

Various

Announce project

Funding secured for project; project aims

Nov 2011

Announcement on staff portal


Announce project

Funding secured for project; project aims

Dec 2011 onwards

Project web page at UCA

Education community

Announce project; provide news

Funding secured for project; project aims; project progress

Dec 2011 onwards

Project blog at UCA

Education community

Provide news

Project aims; project progress.



Nov 2011 onwards

Championing of project by Project Sponsor, the consultants, and the OER focus group

Various

Announce project; provide news; disseminate project outputs

Announce project; project aims and progress; disseminate project outputs

Nov 2011 onwards

Publication in relevant journal(s)

Education community

Disseminate project outputs and lessons learnt

Disseminate project outputs and lessons learnt

Nov 2011 onwards

Identify relevant internal/external events for presentation

University for the Creative Arts / education community

Disseminate project outputs


Jan 2012

Project launch/initiation event

Various

Announce project

Announce project

Jan 2013

Produce cards and leaflets

Various



Jan 2013

Digital Study Collection and OER launch event

Various



Jan 2013

Press release

Various



3.4

Exit and Embedding Plans

Project Outputs/Outcomes Project documentation

Action for Take-up & Embedding Project reports archived with JISC. Project documents made available on project webpage at UCA.

Digital Study Collection

Dissemination activities (see section 3.3).

Access and maintenance on VADS.

OER

Dissemination activities (see section 3.3).

Deposit with Jorum.


Action for Exit Ensure accessibility of documents and maintenance of webpage. Documents retained on project webpage for three years after project completion.


3.5 Sustainability Plans Project Outputs

Why Sustainable

Scenarios for Taking Forward

Issues to Address

Digital Study Collection

Hosted on existing VADS repository alongside 120,000 digital images from 300 collections.

Continuing digitisation of Zandra Rhodes fashion archive which comprises over 2500 garments.

Ensuring the digital images are future proof; fundraising for continued digitisation.


Offers primary source material that is not available elsewhere and enables a deeper level of analysis of the garments; deposit of OER with existing Jorum repository. The outcomes of this research would enhance attractiveness of the Digital Study Collection and OER for the digital native generation, and provide a digitisation model for other fashion and 3D material.

Enlarge OER with more primary and secondary source material; keep up-to-date by identifying pertinent contemporary concerns that inform the content of the OER.

Fundraising to continue to enhance and expand the OER; third party copyright needs to be identified and addressed; technological future proofing of OER.

Application to AHRC Collaborative Doctorial Award scheme in Autumn 2012.

Technological future proofing; compatibility for different web platforms.

Collaborative PhD project to be applied for during the evolution of the current digitisation project, to investigate how the garments can be represented in 3D in an online environment to better display their material and aesthetic qualities.

Appendices Appendix A. Project Budget Appendix B. Workpackages
