Microsoft Outlook Web Access Procedure

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Microsoft Outlook Web Access Procedure. 1) Once the connection to the Internet has been established, open Internet Explorer or. Netscape Navigator ...

Microsoft Outlook Web Access Procedure 1) Once the connection to the Internet has been established, open Internet Explorer or Netscape Navigator (depending on the program that is installed on the system). Note: Only Internet browsers equipped with 128-bit encryption will allow access to the Extraparl site. You may wish to verify that this option is installed before proceeding In the address bar, type the following address http://extraparl.parl.gc.ca and press Enter: Note: Do not include the www. prefix when typing the Internet address

2) Click once on Senate Email. (See below)

3) A new window will then appear. In the Username box, type your Senate username. 4) In the PASSCODE box, enter your 4 digit PIN number followed by the 6 digit number that appears on your SecurID card at that moment. Note: The 6 digit number on the card changes every minute. The small bars to the right of the screen indicate the time left before the next number appears.

5)

Click on Send to continue.

6) In the Username box below, type your UserName followed by your Network Password and click OK.

Note: The UserName entered is the same as your Senate Network UserName followed by your Senate Network Password.

You are now connected to your Senate Email as shown below.

When you wish to exit the Outlook Web Access, click on Log Off icon, located at the top righthand side of the menu bar. This step will exit you from the Outlook Web Access. You may then close your web browser. 2

Using Outlook Web Access 2003 This document will help you navigate through the new Outlook Web Access page.

Click on the small arrow beside the “Folders” icon to expand this menu and reveal the entire contents of the mailbox. Clicking on the small “+” icon will display any subfolders.

Clicking on any of these shortcuts will automatically bring you to the appropriate folder.

Clicking on the “Rules” shortcut will allow you to modify existing rules or create new rules to filter incoming mail. The “Options” button allows you to change the following: • Out of Office Assistant • Email Signature • Date & Time format • Calendar and Reminder Options • Contact Options • Recover Deleted Items • Reading Pane Options

The menu bar located at the top of the page also provides you with quick access to many features. Placing your cursor above an icon will display a description of the function. From the same menu, you can quickly create a new message or move a selected email to another folder. You may also forward/reply and delete messages using the menu bar. In order to log off the Outlook Web Access service, click the “Log Off” button located at the right of the menu bar.

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