MLIS Graduate Students, Wayne State University

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Part 2 Implications for Services, Applications, and Institutions. D-Lib. Magazine. 14(3/4) ... provider for server maintenance ... and hosting services for personal.

Digital Preservation of Multimedia Presentations Aubrey Maynard and Roxanne Brazell MLIS Graduate Students, Wayne State University ABSTRACT

Benefits and Issues of Current Options

Individuals are amassing vast stores of digital content, which they struggle to preserve. This poster will focus on preserving born-digital multimedia presentations. We will highlight areas where individuals struggle with effectively utilizing recommended procedures and processes of digital preservation and review a couple of tools that may benefit them in digital preservation of multimedia presentations.

Lots of Copies Keeps Stuff Safe (LOCKSS) is another standard often utilized in digital preservation. LOCKSS is a program based at Stanford University Libraries which provides libraries and publishers with low-cost open source digital preservation tools. The preservation principles outlined for LOCKSS participants also apply to individuals working towards successful digital preservation outcomes.

Decentralized and distributed preservation (LOCKSS)

INTRODUCTION

Library (Individual) maintains local custody and control of their assets

Preserve the publisher’s original authoritative version

Perpetual access

Affordable and Sustainable

Cloud Storage: Benefits

Issues

• Easy access • Supports a variety of file formats • Simple to use • Often already a familiar application to users

Individuals struggle in a number of ways with the digital preservation of their files.

Quantity

Technological Skills

Value

Omeka:

Preserve trustworthy, authoritative and original content for long-term access

Security

Preserve the publisher’s original content Utilize traditional purchaseand-ownmodel for electronic materials

Resistant to tampering

Readers will access the most trusted, authoritative and contextually accurate version

Affordable hardware and easy-touse software Ensure longterm access by taking custody of authorized subscriptions and open content

Multiple copies of content at different locations audit each other and repair any damaged or missing content

Storage

Organization

CURRENT OPTIONS

Time

Obsolescence

Cloud Storage

Dropbox

Box The Library of Congress recommends the following steps for personal digital preservation.

Various email application cloud storage services (i.e. Google Drive, OneDrive, etc.)

Identify Locate digital files on computers and removable media

Website files

Website

Decide What has the most value?

Will you include final drafts only or include drafts and revisions?

Organize Use descriptive file names

Create a directory/folder structure on your computer

Two or more copies

Manage Store on a variety of devices

Store in different locations

Keep a copy of the summary description/Finding Aid in a secure location

Omeka – an online host for your collections, research, digital projects, and exhibits

Create a short description or Finding Aid for your directory structure and documents

Make

Check files annually for readability

Create new media copies every five years or as needed to avoid data loss.

• Limited free storage space • Not all files formats are supported • Security requirements may not be stringent enough • Dependent on service provider for server maintenance • User must update, backup, and authenticate files over time

Ourmedia – long-term preservation and hosting services for personal and community content hosted by the Internet Archive

Benefits

Issues

• Easy access • Supports a variety of file formats • User Forums • Able to set user levels and permissions • Item level metadata description • Can sort items by collection

• Limited free storage space and tools; requires a subscription for increased space and tools • Dependent on service provider for server maintenance • Requires user to update, backup, and authenticate files over time • Individual may have a learning curve for utilizing Dublin Core metadata schema.

REFERENCES About Omeka Project. (2014). Omeka.org. Accessed from https://omeka.org/about/ Box. (n.d.). Accessed from https://www.box.com/personal/ Breeding, M. (2013). Digital Archiving in the Age of Cloud Computing. Computers In Libraries, 33(2), 22-26. Dropbox. (n.d.). Accessed from https://www.dropbox.com/pricing Internet Archive. (n.d.). Download & Streaming : Ourmedia : Internet Archive. Retrieved March 27, 2014 from https://archive.org/details/ourmedia Internet Archive. (n.d). Internet Archive Frequently Asked Questions. Retrieved March 27, 2014 from https://archive.org/about/faqs.php Keeping Personal Digital Memories. (n.d.). Library of Congress. Accessed from http://digitalpreservation.gov/personalarchiving/records.html Library of Congress. (n.d.) Personal Digital Records – Personal Archiving | Digital Preservation – Library of Congress. Retrieved February 12, 2014 from http://www.digitalpreservation.gov/personalarchiving/records.html Marshall, C. (March/April 2008) Rethinking Personal Digital Archiving, Part 1 Four Challenges from the Field. D-Lib Magazine. 14(3/4) Retrieved February 12, 2014 from http://www.dlib.org/dlib/march08/marshall/03marshall-pt1.html Marshall, C. (March/April 2008) Rethinking Personal Digital Archiving Part 2 Implications for Services, Applications, and Institutions. D-Lib Magazine. 14(3/4) Retrieved February 12, 2014 from http://www.dlib.org/dlib/march08/marshall/03marshall-pt2.html

OurMedia: Benefits

Issues

•Easy access •Supports a variety of file formats •Simple to use •Open-source •User Forums •Creative Commons Licensing Terms available

•All content must be public •Dependent on service provider for backups •User must utilize appropriate emulation software or viewers for older file formats. •User no longer maintains complete control over original file contents uses by other individuals.

CONCLUSIONS Individuals have very few options available to them for the digital preservation of their multimedia presentations. It currently requires a significant investment of time and money to achieve successful digital preservation methods. As individuals create, acquire, and store increasing amounts of digital records they will seek out tools to aid them in preserving records, including multimedia presentations, that have been identified as valuable. Due to the limited number of relevant tools, this is an area open for increased development.

Marshall, C.; Bly, S.; & Brun-Cottan, F. (2006) The Long Term Fate of our Digital Belongings: Toward a Service Model for Personal Archives. Archiving Conference, Archiving 2006 Final Program and Proceedings. Society for Imaging Science and Technology. pp. 25-30 (6) Park, E., & Oh, S. (2012). Examining Attributes of Open Standard File Formats for Long-term Preservation and Open Access. Information Technology & Libraries, 31(4), 44-65. Stanford University. (n.d.) Preservation Principles | LOCKSS. Retrieved March 24, 2014 from http://www.lockss.org/about/principles Von Suchodoletz, Dirk (06/2013). "Towards Emulation-as-a-Service: Cloud Services for Versatile Digital Object Access". International Journal of Digital Curation (1746-8256), 8 (1), p. 131. DOI: 10.2218/ijdc.v8i1.250 What is LOCKSS? (n.d.). Lots of Copies Keep Stuff Safe. Stanford University. Accessed from http://www.lockss.org/about/principles/#localcustody

CONTACT Aubrey Maynard, MLIS Graduate Student, Wayne State University [email protected] Roxanne Brazell, MLIS Graduate Student, Wayne State University [email protected]