OCR-JANUARY-2005-SEMIANNUAL- REPORT.pdf - Prairie View ...

Texas Commitment to Prairie View A&M University

OCR Priority Plan Semiannual Report July - December 2004 Submitted January 2005

1

TABLE OF CONTENTS

Plan Component: 1.1 University College ..................................................................................................... 3 Plan Component: 1.2 Expand Project ACCESS ........................................................................................... 5 Plan Component: 1.3 Student Development and Support Center ................................................................. 6 Plan Component: 1.4 Merit-Based Honors Scholarship Program ................................................................ 8 Plan Component: 2.1 Strengthen Information Technology Services.......................................................... 10 Plan Component: 2.2 Strengthen Human Resources Function and Infrastructure...................................... 12 Plan Component: 3.1 Accreditation Support .............................................................................................. 14 Plan Component: 4.1 College of Nursing Building .................................................................................... 16 Plan Component: 4.2 Enhance the College of Nursing............................................................................... 18 Plan Component: 5.1 Enhance the College of Engineering ........................................................................ 20 Plan Component: 5.2a MS program in Electrical Engineering................................................................... 22 Plan Component: 5.2b PhD program in Electrical Engineering ................................................................. 24 Plan Component: 5.3 Engineering Facilities............................................................................................... 26 Plan Component: 6.1 Enhance Educator Preparation programs ................................................................. 29 Plan Component: 7.1 BS in Construction Science...................................................................................... 31 Plan Component: 7.2 Masters of Architecture............................................................................................ 33 Plan Component: 7.3 School of Architecture building ............................................................................... 35 Plan Component: 8.1 Master Plan Renovations.......................................................................................... 37 Plan Component: 9.1 Strengthen Institutional Development Office .......................................................... 39 Plan Component: 10.1 Endowed Chairs ..................................................................................................... 42 Plan Component: 11.1 PhD Program in Juvenile Forensic Psychology ..................................................... 44 Plan Component: 11.2 New Building for Juvenile Justice-Related Programs............................................ 47 Plan Component: 12.1 PhD in Educational Leadership.............................................................................. 49 Plan Component: 12.2 MS in Computer Science........................................................................................ 51 Plan Component: 12.3 MS in Information Systems.................................................................................... 53 Plan Component: 13.1 Statutory Mission Texas Education Code, Section 87.104 .................................... 55 Plan Component: 13.2 Institutional Mission Statement.............................................................................. 56 Additional Plan Components Funded by the Texas State Legislature ........................................................ 57 Plan Component: 14.1 MS in Accounting.............................................................................................. 58 Plan Component: 14.2 MS in Community Development ....................................................................... 60 Plan Component: 14.3 Community and Urban Rural Extension Service (CURES) Center................... 61 Plan Component: 14.4 Faculty Recruitment, Retention, and Development ........................................... 63 Plan Component: 14.5 Texas Institute for the Preservation of History and Culture .............................. 65 Plan Component: 15.1 Texas Undergraduate Medical Academy……………………………………....67 Appendix I: Semiannual Report of expenditures on the "Texas Commitment-OCR Priority Plan"..........71

2

Plan Component: 1.1 Create the University College, which provides an academically focused, studentcentered environment for the entire university community with an emphasis on freshmen. Designated Institution Staff: Name Title Address Phone Fax E-mail

Mrs. Lettie Raab Executive Director, University College Prairie View A&M University 936-857-4448 936-857-2261 [email protected]

Designated Board Staff: Name Title Address Phone Fax E-mail

Ms. Natalie Coffey Program Director, Participation and Success Texas Higher Education Coordinating Board 512-427-6227 512-427-6127 [email protected]

Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04 Budget Reallocation Appropriated 2005 (millions) FY05 Expended and Committed as of 12/31/04 FY05 Budget Reallocation Available as of 12/31/04

$ $ $ $ $ $

1.20 1.20 1.08 (2.42) --1.02

$ $ $

(1.58) --0.50

Summary All components of University College are fully operational and all designated OCR tasks have been completed. Since fall 2000, all first-time, full-time freshmen at Prairie View A & M University have been housed and/or advised within the University College program. Over 6500 students have participated in the UC residential program. Since University College’s opening in 2000, the annual freshman retention rate of the residential UC students has averaged 71% (2003-2004 figures not yet available at this writing). In 1997 the first semester GPA of all PVAMU freshmen was 2.24; in contrast, since University College’s opening in 2000, the first semester GPA of all freshmen living in UC has averaged 2.47. The UC Advisement Division utilized the ACT Advisement Survey to assess its performance for the 2003-2004 year. The results were very positive, with 34.9% of the UC students rating their advising as “exceptionally well done,” compared with the national norm of 18.6%. Eighty percent of the UC students indicated they had seen their advisor three or more times, with 36.8% stating they had seen the advisor more than five times. Nationally only 40% indicated they had seen their advisor three or more times. The new Texas Success Initiative Developmental Plan formulated by the UC Academic Enhancement Division is now fully implemented and three new developmental courses were brought on line this fall. The UC Division of Student Life increased its student programming and the UC NFL was a major component of the university’s intramural program in fall 2004. In an effort to generate additional revenue,

3

UC participated in the development and submission of a TRIO Student Support Services grant proposal focusing on commuter students. During the next six months University College will propose a new highly structured program for provisionally admitted students. The Advisement Division will work also with the Division of Student Enrollment Services to restructure and strengthen university Orientation. The Division of Academic Enhancement (AE) will continue its process toward seeking National Association of Developmental Education (NADE) certification. Implementation Schedule

Task Create University College Determine an administrative structure consistent with the mission of University College Develop strategies for implementation and assessment of the program and support services Faculty and Staff Recruitment

Equipment purchases Train faculty and staff Progress Report Program Implemented Progress Report Progress Report Progress Report Component fully implemented

Expected Completion Date September 2000 September 2001

Completed residence halls and student center Texas Commitment to Prairie View A&M University Strategic Plan

October 2001

Strategic Planning Document

July 2001

October 2001

Faculty and staff numbers and credentials are appropriate for the needs of University College Equipment is in place that is appropriate for the University College Training schedule and materials Number and level of staff trained Report to the Coordinating Board

September 2001

November 2001 November 2001 December 2001 January 2002 June 2002 December 2002 June 2003 August 2003

Outcome Documentation

List of students enrolled in University College Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Documentation of freshman retention and success rates

4

Actual Completion Date September 2000 July 2001

September 2001 September 2001 December 2001 September 2001 June 2002 January 2003 July 2003 September 2003

Plan Component: 1.2 Expand Project ACCESS, which provides a summer academic program for students prior to their freshmen year and a freshman component that stresses academic advisement and support services for students. Designated Institution Staff: Name Title Address Phone Fax E-mail

Mrs. Lettie Raab Executive Director, University College Prairie View A&M University 936-857-4448 936-857-2261 [email protected]



Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04 Budget Reallocation Appropriated 2005 (millions) FY 05 Expended and Committed as of 12/31/04 FY05 Budget Reallocation Available as of 12/31/04

None requested $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00

Summary and Implementation Schedule The ACCESS program is entering its tenth year with nearly 900 students having completed the program. The ACCESS students who matriculated at PVAMU between 1996 and 2003 had an average annual retention rate of 76% (awaiting final validation of 2003 class entering data). The first three ACCESS classes to reach the six-year graduation point had an average graduation rate of 40%, more than 5% above the university’s six-year average for the ’96 and ’97 classes (’98 entering class figures are not yet certified.) The ’96 and ’97 entering ACCESS classes have a 44.8% graduation rate for six years and beyond. ACCESS students have risen to be student body president, Ms. Prairie View, the president of the Marching Storm Band, scholar athletes and leaders in all areas of campus life. In the last six months the ACCESS program participated in the state legislature’s Success Pilot program, submitting our first report to THECB in early fall. The ACCESS 2004 class was the largest ACCESS class ever with 137 students. Nearly a third were Hispanic. In the next six months the ACCESS program will update its informational video and expand distribution. ACCESS will increase its targeted outreach to the Hispanic community by working with local GO Centers and specialized immigrant programs in Houston and Austin. Further, ACCESS will publish brochures and posters in Spanish and provide copies of “An Instruction Booklet for Parents of College Bound Students” (Woodburn Press) in Spanish as an integral part of its recruitment effort. ACCESS will celebrate the 10th year of the program this summer, which should witness the participation of the 1000th ACCESS student.

5

Plan Component: 1.3 Provide start up funding for the operation of a student development and support center to house all educational and general, non-auxiliary student affairs, enrollment, and support functions. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Doris Price Associate Vice President for Student Affairs Prairie View A&M University 936-857-2693 936-857-2695 [email protected]



Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04 Budget Reallocation Appropriated 2005 (millions) FY 05 Expended and Committed as of 12/31/04 FY 05 Budget Reallocation Available as of 12/31/04

$ $ $ $ $ $

1.00 1.00 0.87 (2.19) (0.17) 0.88

$ (0.92) $ (0.22) $ 0.25

Summary The Student Development Center is now fully operational and the student supportive services administrative operations are equipped with the latest technology and office supplies that support the daily operation of these services. Also, there is a marked improvement in the services now provided to students because of a continuous assessment of these services and subsequent improvements incorporated where needed. For example, students are using extensively the computer services that are conveniently available on each floor of the Center. The placement of computers in areas where students can easily access this service provides a convenient means for a ‘self-service’ approach to our students and immediate access to the institution’s student database. Student development programming also has increased as we have further defined better ways to fully utilize this facility. Diversity in programming was a major consideration as programs were identified as part of the student development initiatives. An analysis of the use of the new facility has been initiated but not finalized at this writing. The analysis will also include an additional survey of student opinion to determine how they believe this facility can best meet their needs. This report is expected to help better

6

define how to best maximize the opportunities that this new facility can offer, as we continue to focus on the developmental needs of our students.

Implementation Schedule

Task Develop and implement an assessment plan for all enrollment services Evaluate the future needs of the Student Development Support Center Expand the scope of recruitment activities Staff Recruitment Progress Report Evaluate recruitment and dropout/stop out tracking system Progress Report Equipment purchases Progress Report Relocation of offices

Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Component fully implemented

Expected Completion Date September 2001

Uniform Recruitment and Retention Plan

September 2001

Texas Commitment to Prairie View A&M University Strategic Plan

July 2001

October 2001

Comprehensive recruitment and marketing materials Staff numbers and credentials are appropriate for the needs of the center Report to the Coordinating Board

December 2001 December 2001 December 2001 May 2002

November 2001 December 2001 February 2002 June 2002 September 2002 December 2002 May 2003

June 2003 December 2003 June 2004 December 2004 June 2005 December 2005 June 2006 December 2006 June 2007 August 2007


Tracking software is in place and operational Report to the Coordinating Board Equipment is in place that is appropriate for the needs of the support center Report to the Coordinating Board All general student affairs, enrollment and support offices are located in the Memorial Student Center Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Functional Support Center

7

Actual Completion Date August 2001

June 2002 November 2003 January 2003 July 2003

July 2003 January 2004 July 2004

Plan Component: 1.4 Establish a merit-based honors scholarship program. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Doris Price Associate Vice President for Student Affairs Prairie View A&M University 936-857-2693 936-857-2695 [email protected]


Dr. Rissa Potter Program Director, Planning Texas Higher Education Coordinating Board 512-427-6124 512-427-6127 [email protected]


$ $ $ $ $ $

0.80 0.80 0.88 (2.48) --0.77

$ (0.77) $ --$ ---

Summary The institution has now identified a possible donor contribution to meet the required dollar match for the Office of Civil Rights scholarship program; however, we have not finalized the management structure of the program. It is important at this stage to develop a scholarship structure that will provide the means to sustain the scholarship program, to attract academically talented students to the University, to incorporate a competitive outreach component to the program, and to identify and develop a managerial structure that will maintain fiscal integrity in the program. It is crucial that these components are in place and to ensure that compliance with the OCR mandate will be implemented prior to initiating any scholarship awards. It is expected that within the next six months such a structure will be in place; appropriate administrative signatures will be affixed as a confirmation of structure approval, and the scholarship program will then become fully operational on an ongoing basis.

8


Task Proceed with plans for a Capital Campaign

Expected Completion Date July 2001

Determine program criteria

September 2001

Progress Report

December 2001 January 2002

Solicit Cluster corporations for program funding Determine academic requirements for the program Progress Report Determine a student governance structure for the program Progress Report Expand and strengthen gift acceptance and acknowledgement Progress Report Establish a campaign and development budget

Establish a Planned Giving Program Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Component fully implemented

May 2002

June 2002 September 2002 December 2002 February 2003 June 2003 November 2003

November 2003 December 2003 June 2004 December 2004 June 2005 December 2005 June 2006 December 2006 June 2007 August 2007

Outcome Documentation Signed contract with campaign council including specific details of planned use of funds Program criteria documented and approved by an appropriate university official Report to the Coordinating Board Funding solicitation proposal including specific details of planned use of funds Program approval by the University Academic Council – minutes of a meeting showing the vote of the council Report to the Coordinating Board Program by-laws documented and approved by an appropriate university official Report to the Coordinating Board Letters used to acknowledge and thank donors for gifts Report to the Coordinating Board Details of the campaign documented and approved by an appropriate university official; approved university budget documents Announcement posted on the university website and in brochures and pamphlets Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Enrollment data verifying student enrollment in the program and certified by Registrar

9

Actual Completion Date December 2002 September 2001 December 2001

June 2002 September 2001 January 2003 February 2003 July 2003 December 2003

March 2004 January 2004 July 2004

Plan Component: 2.1 Strengthen information technology services. Designated Institution Staff: Name Title Address Phone Fax E-mail

Mr. Dan Williams Executive Vice President and Chief Financial Officer Prairie View A&M University 936-857-2952 936-857-2638 [email protected]


Ms. Nancy Ellen Soteriou Director, Finance, Campus Planning and Research Texas Higher Education Coordinating Board 512-427-6122 512-427-6169 [email protected]

Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04 Budget Reallocation Appropriated 2005 (millions) FY 05 Expended and Committed as of 12/31/04 FY 05 Budget Reallocated Available as of 12/31/04

$ $ $ $ $ $

0.80 0.80 0.70 (2.14) 0.46 0.70

$ (1.70) $ 0.39 $ 0.01

Summary The institution’s information technology needs have been formally determined through the Texas Commitment to Prairie View A&M University’s Strategic Plan, the Uniform Recruitment and Retention Plan and a campus-wide plan to infuse technology into the curriculum. Personnel have been hired and equipment is being purchased on time as scheduled. The primary need at this point is for continued upgrade and maintenance of the technology outlined in the original Strategic Plan. Additional plans are being developed to enhance user utilization of the technology. One important step toward achievement of this overall objective was a new initiative involving the outsourcing of Information Technology Management to SunGard Collegis, Inc. effective June 1, 2004. This decision is intended to allow the University to move the computing and information technology “enterprise” forward at a much faster pace in all areas of campus support, primarily in the area of enhancing computing and technology services, and to significantly improve access to the campus network for all students, particularly those students residing in housing located on the Prairie View A&M University campus. To fully fund this effort will require that additional funds be re-allocated to this OCR Plan Component from a number of other OCR Plan Components, to the extent that PVAMU President is authorized to make such transfers between OCR Plan Components.

10


Task Reevaluate current and future needs and opportunities for Information Technology Acquire Equipment and Hire Consultants

Progress Report Staff Recruitment

Expected Completion Date September 2001 December 2001

December 2001 March 2002

Progress Report Component fully implemented

June 2002 September 2002

Information Technology Management outsourced to SunGard Collegis, Inc. effective June 1, 2004. All PVAMU IT employees to SunGard Collegis, Inc. by July 31, 2004 Outsourcing of Information Technology to SunGard Collegis completed by September 1, 2004 Extension of Internet service to students residing in University College facilities started during summer 2004

June 1, 2004

Outcome Documentation Texas Commitment to Prairie View A&M University Strategic Plan Paid invoices for equipment purchases related to goal; contracts with consultants including the specific nature of their objectives Report to the Coordinating Board Written justification for hiring individuals for Information Technology positions Report to the Coordinating Board Texas Commitment to Prairie View A&M University Strategic Plan with accomplishments identified Report to Coordinating Board Staff advised of plan to re-allocate funds to support IT components

Actual Completion Date July 2001

December 2001


June 2002 September 2002 June 2004

September 1, 2004

Progress/Status Report from SunGard Collegis CIO to PVAMU Executive Vice President/CFO

September 1, 2004

September 1, 2004

Progress/Status Report from SunGard Collegis CIO to PVAMU Executive Vice President/CFO

November 1, 2004

11

Plan Component: 2.2 Strengthen human resources function and infrastructure and develop a competitive faculty compensation and benefit structure. Designated Institution Staff: Name Title Address Phone Fax E-mail

Mr. Dan Williams Executive Vice President and Chief Financial Officer Prairie View A&M University 936-857-2952 936-857-2638 [email protected]



Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04 Budget Reallocation Appropriated 2005 (millions) FY05 Expended and Committed as of 12/31/04 FY05 Budget Reallocation Available as of 12/31/04

None Required $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00

Summary Strategies for improving the human resources function have been developed as part of the Texas Commitment to Prairie View A&M University’s Strategic Plan. A survey has been conducted to assess customer satisfaction with the human resource functions. The faculty and staff evaluation system has been completely revised this year, and new evaluation instruments have been developed and implemented. A salary survey was conducted during June 2002 to determine faculty salary competitiveness with intrastate peer institutions. During fall 2002, $397,697 was committed to merit salary increases and $490,077 to equity raises, making current faculty salaries peer highly competitive at that point. By 2003 a staff salary survey was conducted to determine merit and equity needs in the staff area. Salaries of full professors were also reviewed in June 2003 to see if competitive and equity needs were still being met and maintained. As of the November-December 2003 period, formal criteria were developed and applied concerning the application of faculty merit raises, which were implemented January 1, 2004. Staff raises were implemented effective March 1, 2004. During the current fiscal year (FY2005) an outside firm will be selected to conduct a comprehensive compensation and job classification study of all classified staff positions and of administrative and professional positions (nonfaculty) below the level of vice president, dean, associate and assistant vice president and associate and assistant dean. The results of this study should be known not later than January-February 2006.

12


Task Develop an assessment plan for review of faculty compensation and benefit structure and other human resources functions Progress Report Create strategies to improve human resources functions Develop and implement a compensation and benefits structure Develop and implement an employee evaluation and rewards system Create and implement an employee training and development program Progress Report Faculty Recruitment Component fully implemented Conduct Compensation and Classification Study of all classified, non-faculty positions at PVAMU


Outcome Documentation Texas Commitment to Prairie View A&M University Strategic Plan



Report to the Coordinating Board

February 2002

Documentation on file

April 2002

Documentation on file of the number and level of employees receiving awards

April 2002

May 2002

Training schedule and materials. Documentation on file of the number and level of employees trained Report to the Coordinating Board Faculty with appropriate terminal degrees are hired Competitive faculty and staff compensation and benefits on file Consultant report on findings and recommendations

May 2002

June 2002 September 2002 October 2002 December 2005

Customer satisfaction survey results

13

December 2001 January 2002 February 2002

June 2002

October 2002

Plan Component: 3.1 Maintain accreditation of programs currently accredited; as appropriate, obtain accreditation for programs that are not currently accredited. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Munir Quddus Dean, College of Business Prairie View A&M University 936-857-4310 936-857-2797 [email protected]


Dr. Roger Alford Program Director, Universities and Health-Related Institutions Division Texas Higher Education Coordinating Board 512-427-6216 512-427-6168 [email protected]


$ $ $ $ $ $

0.20 0.20 0.87 (0.88) (0.09) 0.88

$ (0.92) $ (0.22) $ 0.04

Summary In August 2004, the second year Candidacy Report for the College of Business was submitted to AACSB International. The Candidacy Committee accepted the report in October 2004. The Committee recognized the amount of progress made in various areas and their concerns. The Dean may submit an interim report prior to the third year annual report, which is the critical year of the self-study. At this writing the self-study task force has completed a draft self-study report to be sent to two deans on the mock visit team (March 2005). In August 2004, the Dean submitted the formal application requesting a visit date for the initial accreditation. AACSB responded by scheduling the initial accreditation visit for spring 2006. Even though this is one semester behind the earlier proposed fall 2005 schedule, it is much ahead of the normal AACSB schedule for completion of the total accreditation process (seven years). A Strategic Plan also is being prepared to support the self-study. In fall 2004, ten new faculty members with appropriate credentials joined the College of Business as tenure track faculty. The new faculty and other such supplementary developments (availability of new space, faculty publications, assessment, curriculum changes) have significantly added to this accelerated prospect for timely accreditation.

14


Task Develop a plan to attain AACSB accreditation for the College of Business Progress Report Assess the Business faculty and the Business curriculum Conduct mock self-study Progress Report Progress Report Apply for candidacy to AACSB Progress Report Progress Report Progress Report Plan for initial accreditation visit

Expected Completion Date September 2001 December 2001 March 2002 May 2002 June 2002 December 2002 January 2003 June 2003 December 2003 June 2004 August 2004

Progress with AACSB

August 2004

Progress Report

December 2004 May 2005

Component fully implemented

Outcome Documentation Texas Commitment to Prairie View A&M University Strategic Plan Report to the Coordinating Board Faculty and curricula are in place that meet accreditation standards Self-study Report to the Coordinating Board Report to the Coordinating Board Certificate of candidacy Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Application submitted and acceptance received for an initial accreditation visit in Spring 2006 Second year annual Candidacy Report submitted and acceptance received (October 2004) Report to the Coordinating Board Certificate of AACSB accreditation

15


December 2001 April 2002 May 2002 June 2002 January 2003 October 2002 July 2003 January 2004 June 2004 July 2004

August 2004

December 2004

Plan Component: 4.1 Construct new College of Nursing Building. Designated Institution Staff: Name Title Address Phone Fax E-mail

Mr. Larry Raab Executive Director for Facilities Planning, Construction & Special Projects Prairie View A&M University 936-857-2014 936-857-2350 [email protected]



Funding: PUF (millions) $ 41.00 Expended and committed as of $ (37.67) 11/30/04 * Building only ($10 million garage is separate. Funding provided from Hermann Memorial Hospital for garage.)

Summary The overall construction of the Nursing building is approximately 55% complete (the structural element is at 85%). Approximately 40% of the construction money has now been spent. The new nursing tower is now complete to the twelfth floor and the parking garage is complete to the fifth floor. Work is proceeding on the interior walls and rough-in for electrical and plumbing. A mock-up for the exterior has been completed and awaits approval with an anticipated completion date of August 15, 2005. Occupancy will be in October 2005. (NOTE: The contractor is attempting to have the building complete so the University will have the building available for the fall 2005 semester).

16


Task Project Initiation Needs Assessment

Expected Completion Date July 2001 August 2001

Outcome Documentation Form C-1 (PVAMU) Preliminary Program of Requirements Letters to Architect/Engineer Firms

Send preliminary Program of Requirements to short list of Architect/Engineer Firms Architect/Engineer Selection

September 2001

Program of Requirements

November 2001

Negotiate Architect/Engineer Contract Progress Report

December 2001 December 2001 January 2002 May 2002 May 2002

Architectural Drawings Letter of Approval Letter of Authorization

June 2002 October 2002

Report to the Coordinating Board Architectural & MEP Drawings

December 2002 December 2002 January 2003

Proposals received

Initiate Concept Design Approve Concept Design Authorize Construction Documents Preparation Progress Report Construction Documents Accept contractor proposals Progress Report Bidding and Negotiations Contract Administration Construction Commencement Progress Report Progress Report Progress Report Progress Report Construction Complete Progress Report Install Movable Furnishings Beneficial Occupancy

October 2001

February 2003 March 2003 June 2003 December 2003 June 2004 December 2004 June 2005 June 2005 July 2005 August 2005

TAMUS F, P&C & PVAMU User Coordinator TAMUS F, P &C & PVAMU College of Nursing User Coordinator Architect/Engineer Contract Report to the Coordinating Board

Report to the Coordinating Board TAMUS F, P&C & PVAMU User Coordinator TAMUS F, P&C & PVAMU User Coordinator TAMUS F, P&C & PVAMU User Coordinator Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board TAMUS Form 111300 Report to the Coordinating Board Furnishings installed TAMUS Form C-13A

17

Actual Completion Date July 2001 August 2001 September 2001 October 2001 October 2001

December 2001 December 2001 January 2002 May 2002 July 2002 June 2002 January 2003 March 2003 January 2003 June 2003 July 2003 September 2003 July 2003 January 2004 July 2004 December 2004

Plan Component: 4.2 Enhance the College of Nursing by strengthening existing nursing and related programs. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Betty Adams Dean, College of Nursing Prairie View A&M University 713-797-7007 713-797-7013 [email protected]




$ $ $ $ $ $

0.50 0.50 0.44 (2.38) 0.97 0.44

$ (1.46) $ 1.03 $ 0.04

Summary The concept proposal to establish a Research and Faculty Development Center was submitted to the TAMUS Board of Regents for consideration at the December 7-8, 2004 Board Meeting. The Board of Nursing Examiners for the State of Texas has been provided an abbreviated proposal to approve an LVNBSN option track for the Bachelor of Science Degree in Nursing (BSN). The intent is to begin admitting licensed vocational nurses who have attained 60+ college credits (as transfer students) to complete four semesters of study (clinical studies) for a BSN Degree. Approval from the BNE is anticipated fall 2004. The LVN-BSN option will be marketed with the local medical centers to encourage their support of LVNs to study for the BSN. Non-substantive proposals are being completed to expand the graduate nursing program’s specialty options to include tracks in the educator and administration roles. The proposals will be considered by the PVAMU Graduate Council in early 2005 and upon approval will be submitted to The Texas Higher Education Coordinating Board and the TAMUS staff. The intent is to begin these specialty tracks in fall 2005. The nursing faculty continues to engage in the writing of the self-studies for accreditation. The Baccalaureate Nursing Program will be reviewed for continuing accreditation by the National League For Nursing Accrediting Commission (NLNAC), October 4-6, 2005 (tentative date) and the Commission on

18

Collegiate Nursing Education (CCNE), November 16-18, 2005. The Graduate Nursing Program will be reviewed by the CCNE for initial accreditation on the same dates.

Implementation Schedule (Date Added)

Task Needs assessment for enhancement of programs and faculty productivity Progress Report Program Evaluation Selection of Programs Progress Report Prepare any proposals requiring approval by the Board of Regents Progress Report Progress Report Selection of a Faculty Practice Model Prepare proposal for a Research and Faculty Development Center Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Component fully implemented



December 2001 February 2002 April 2002 June 2002 September 2002


December 2002 June 2003 September 2003 September 2003


December 2003 June 2004 June 2005 December 2005 June 2006 December 2006 June 2007 August 2007


Academic department reports; external evaluation reports University Academic Council approval Report to the Coordinating Board Board of Regents approval

Report to the Coordinating Board Program presentation by the College of Nursing faculty TAMUS approval of a Research and Faculty Development Center

Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Texas Commitment to Prairie View A&M University Strategic Plan with accomplishments identified

19


December 2001 April 2002 April 2002 June 2002 NA

January 2003 July 2003


Plan Component: 5.1 Enhance the College of Engineering by strengthening existing engineering and related programs. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Milton R. Bryant Dean, College of Engineering Prairie View A&M University 936-857-2211 936-857-2222 [email protected]




$ $ $ $ $ $

0.50 0.50 0.44 (1.25) (0.07) 0.17

$ (0.21) $ (0.04) $ 0.04

Summary As part of OCR’s overall plan to enhance the College of Engineering, there has been a continuing effort to support the Office of Recruitment, faculty development, the College’s fuel cell and solar car initiatives, administrative staff, Director of Engineering Student Programs, laboratory upgrades, website development, and technician support. Additionally, there was continued support to the Chair of the College ABET (Accreditation Board for Engineering and Technology) Committee. Accreditation visits took place fall 2004 for the engineering and the engineering technology programs. The budget in this component was reduced in order to support other University operations.

20


Task Evaluate future needs and opportunities for the College of Engineering Evaluate all academic programs Progress Report Determine non-substantive programmatic changes Determine substantive programmatic changes Prepare any proposals requiring approval by the Board of Regents Prepare any proposals requiring approval by the Coordinating Board

Expected Completion Date September 2001 September 2001 December 2001 January 2002 January 2002 March 2002

June 2002

Progress Report Faculty/Staff Recruitment

June 2002 July 2002

Progress Report

December 2002 June 2003 December 2003 June 2004 December 2004 June 2005 December 2005 June 2006 December 2006 June 2007 August 2007

Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Component fully implemented

Outcome Documentation Texas Commitment to Prairie View A&M University Strategic Plan Annual academic department reports Report to the Coordinating Board University Academic/Graduate Council approval University Academic/Graduate Council approval Board of Regents approval

Coordinating Board approval (Note: CB approval would only be needed if major changes are made to programs or if new programs are developed.) Report to the Coordinating Board Faculty/Staff numbers and credentials are appropriate for the needs of the College Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board

Report to the Coordinating Board Texas Commitment to Prairie View A&M University Strategic Plan with accomplishments identified *No non-substantive or substantive changes were needed.

21


September 2001 December 2001 NA* NA* NA*

NA*

June 2002 October 2002 January 2003 July 2003 January 2004 July 2004

Plan Component: 5.2a Develop new MS program in Electrical Engineering. Designated Institution Staff: Name Title Address Phone Fax E-mail





$ $ $ $ $ $

0.45 0.45 0.39 (0.92) (0.11) 0.39

$ (0.33) $ (0.10) $ 0.22

Summary The proposal to create the MS program in Electrical Engineering was approved by the Texas Higher Education Coordinating Board in January 2002. New students were admitted into the program in August 2002. Several proposals have been submitted by Electrical Engineering faculty members for the support of research activities of the MS program. During the summer 2004 semester, five graduate students were graduated from the MS program in Electrical Engineering. During the fall 2004 semester, there were eight MS students in the program. A student recruitment plan has been developed and is being implemented to attract more students into the program.

22


Task Assign faculty to the program and assess faculty recruitment needs Prepare program proposal Submit proposal to the Graduate Council Prepare proposal for the Board of Regents Progress Report Prepare proposal for the Coordinating Board Progress Report Faculty Recruitment Accept first students into the program Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Program Evaluation Progress Report Progress Report Progress Report Progress Report Program Evaluation Component fully implemented

Expected Completion Date March 2001

June 2001 June 2001 September 2001 December 2001 January 2002 June 2002 July 2002 September 2002 December 2002 June 2003 December 2003 June 2004 December 2004 June 2005 October 2005 December 2005 June 2006 December 2006 June 2007 September 2007 September 2007

Outcome Documentation Faculty Contracts

Actual Completion Date March 2001

Program proposal (Draft proposal sent to System and CB) Graduate Council approval

June 2001

Board of Regents approval

September 2001 December 2001 January 2002

Report to the Coordinating Board Coordinating Board approval

June 2001

Report to the Coordinating Board Faculty numbers and credentials are appropriate for the needs of the program Student registration information

June 2002 July 2002


January 2003 June 2003 January 2004

Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Panel of Evaluators Report Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Program supported through formula funding

23

August 2002

June 2004 December 2004

Plan Component: 5.2b Develop new PhD program in Electrical Engineering. Designated Institution Staff: Name Title Address Phone Fax E-mail





$ $ $ $ $ $

0.45 0.45 0.40 (0.93) (0.12) 0.40

$ (0.33) $ (0.10) $ 0.22

Summary The program admitted its first students in fall 2003. During the fall 2004 semester, there were nine students in the program Four faculty members have been hired for the program and recruitment of additional faculty members is in progress. Multi-million dollar proposals were submitted to NSF and the Army Research Laboratories for the support of the doctoral program. The proposal to the Army Research Laboratories was funded to the total amount of $2.2 million for five years. An Army Center of Digital Battlefield Communication is also being formed. A student recruitment plan has been developed and is being implemented to attract more highly qualified students into the program.

24


Task Assign faculty to the program and assess faculty recruitment needs Prepare program proposal Submit proposal to the University Graduate Council Prepare proposal for the Board of Regents Progress Report Prepare proposal for the Coordinating Board Progress Report First Proposal Review Progress Report Second Proposal Review by the Coordinating Board Progress Report Prepare substantive change request for SACS Faculty Recruitment

Accept first students into the program Progress Report Progress Report Program Evaluation Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Program Evaluation Component fully implemented

Expected Completion Date August 2001

August 2001 September 2001 December 2001 December 2001 January 2002 June 2002 July 2002


Program proposal (Draft proposal sent to System and CB) Graduate Council approval Board of Regents approval Report to the Coordinating Board Proposal submitted to the Coordinating Board Report to the Coordinating Board Out-of-State Reviewers Report


August 2001 September 2001 March 2002 December 2001 March 2002

December 2002 April 2003

Coordinating Board approval

June 2002 December 2002 January 2003 NA

June 2003 August 2003

Report to the Coordinating Board SACS approval

July 2003 August 2003

August 2003

Faculty numbers and credentials are appropriate for the needs of the program Student registration information

September 2003

September 2003 December 2003 June 2004 September 2004 December 2004 June 2005 December 2005 June 2006 December 2006 June 2007 September 2006 September 2007


Report to the Coordinating Board Report to the Coordinating Board Student retention and success rates Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Program supported through formula funding

25

September 2003 January 2004 June 2004 December 2004 December 2004

Plan Component: 5.3 Upgrade or build additional Engineering facilities as needed. Designated Institution Staff: Name Title Address Phone Fax E-mail Designated Board Staff: Name Title Address Phone Fax E-mail Funding: TRB (millions) Expended and committed as of 11/30/04

Mr. Larry Raab Executive Director for Facilities Planning, Construction & Special Projects Prairie View A&M University 936-857-2014 936-857-2350 [email protected]

Ms. Nancy Ellen Soteriou Director, Finance, Campus Planning and Research Texas Higher Education Coordinating Board 512-427-6122 512-427-6169 [email protected] $ 12.60 $ (11.49)

Summary The construction of the new Electrical Engineering Building is ahead of schedule by three months. At this writing, the building is approximately 85% complete and 65% of the construction money has been paid to the general contractor. The building should be under condition space within two weeks (i.e. This is a construction term which means the space is fully enclosed and the air and heat unit is in operation.) Tape and floating is in progress. The anticipated completion date is February 16, 2005 and occupancy will be in April 2005.

26

Implementation Schedule Task

Each department in the College evaluates needs for classroom, research, and graduate student office space and submits report to Dean Department heads and dean meet and determine needs and priorities Appoint College Committee to receive comments from faculty, research directors and others Committee Meetings and solicitation of comments and Recommendation to Dean Evaluate future needs and opportunities for the College of Engineering Determine the future space and equipment needs for the College of Engineering Decision made whether to build or renovate Progress Report Project Initiation Needs Assessment Send preliminary Program of Requirements to short list of Architect/Engineer Firms Architect/Engineer Selection

Expected Completion Date April 2001


Reports to Dean with details of plan for growth and additional facility needs for the department

May 2001

Report detailing priorities

May 2001

June 2001

Selection of Members, Chair and delegate charge to committee

June 2001

June 2001

Recommendations to Dean

June 2001

July 2001


July 2001

August 2001

College of Engineering Master Plan

August 2001

August 2001


August 2001

December 2001 January 2002 February 2002 March 2002


December 2001 January 2002 February 2002 March 2002

April 2002

Form C-1 (PVAMU) Preliminary Program of Requirements Letters to Architect/Engineer Firms


May 2002

Negotiate Architect/Engineer Contract Progress Report Initiate Concept Design Approve Concept Design

June 2002

TAMUS F, P&C & PVAMU User Coordinator Form C-31 TAMUS F, P &C & PVAMU College of Engineering User Coordinator Architect/Engineer Contract

June 2002 July 2002 August 2002

Report to the Coordinating Board Architectural Drawings Letter of Approval

Authorize Construction Documents Preparation Progress Report

October 2002

Letter of Authorization



Construction Documents

Actual Completion Date April 2001

Architectural & MEP Drawings

27

April 2002

June 2002 July 2002 November 2002 December 2002 January 2003 May 2003

May 2002

June 2002

Accept contractor proposals Bidding and Negotiations

May 2003 June 2003

Progress Report Contract Administration

June 2003 July 2003

Construction Commencement

August 2003

Progress Report

December 2003 June 2004 November 2004 December 2004 December 2004 January 2005

Progress Report Construction Complete Install Movable Furnishings Progress Report Beneficial Occupancy

Proposals received TAMUS F, P&C & PVAMU User Coordinator Report to the Coordinating Board TAMUS F, P&C & PVAMU User Coordinator TAMUS F, P&C & PVAMU User Coordinator Report to the Coordinating Board

June 2003 June 2003

Report to the Coordinating Board TAMUS Form 111300

July 2004

July 2003 December 2003 January 2004 January 2004

Furnishings installed Report to the Coordinating Board TAMUS Form C-13A

28

December 2004

Plan Component: 6.1 Enhance Educator Preparation programs. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. M. Paul Mehta Dean, College of Education Prairie View A&M University 936-857-2918 936-857-2911 [email protected]




$ $ $ $ $ $

0.40 0.40 0.35 (1.01) (0.06) 0.35

$ (0.28) $ (0.09) $ 0.06

Summary The educator preparation program has received full accreditation from the State Board for Educator Certification (SBEC) for the 2004-2005 fiscal year. The undergraduate certification program in Bilingual Education was revised and a number of new courses were developed. The courses have been approved by the University Academic Council and, at this writing, approval from the Texas Higher Education Coordinating Board is pending. Several certification programs are engaged in completing their respective program reviews for submission to the National Council for Accreditation of Teacher Education (NCATE) in preparation for the Board of Examiners visit scheduled for spring 2006.

29


Task Site visit by NCATE Board of Examiners Annual determination of accreditation status by the State Board for Educator Certification (SBEC) Evaluate future needs and opportunities for the College of Education Action by the NCATE Unit Accreditation Board Evaluate all academic programs Progress Report Progress Report Faculty Recruitment Progress Report Determine non-substantive programmatic changes Determine substantive programmatic changes Progress Report Prepare any proposals requiring approval by the Board of Regents Progress Report Prepare any proposals requiring approval by the Coordinating Board Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Component fully implemented

Expected Completion Date May 2001

Outcome Documentation NCATE Board of Examiners Report

Actual Completion Date May 2001

September 2001

Memorandum from the Executive Director of SBEC indicating accreditation status

October 2001

September 2001


July 2001

October 2001

Memorandum of compliance with NCATE standards Annual academic department reports

November 2001 November 2001 December 2001 June 2002 August 2002 January 2003 January 2003 February 2003 July 2003 NA

November 2001 December 2001 June 2002 September 2002 December 2002 January 2003 May 2003 June 2003 September 2003

Report to the Coordinating Board Report to the Coordinating Board Faculty numbers and credentials are appropriate for the needs of the College Report to the Coordinating Board University Academic/Graduate Council approval University Academic/Graduate Council approval Report to the Coordinating Board Board of Regents approval



June 2004 December 2004 June 2005 December 2005 June 2006 December 2006 June 2007 August 2007

Report to the Coordinating Board Report to the Coordinating Board

Coordinating Board approval (if needed)

Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Texas Commitment to Prairie View A&M University Strategic Plan with accomplishments identified

30

January 2004 NA

July 2004

Plan Component: 7.1 Develop new BS in Construction Science. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Ikhlas Sabouni Dean, School of Architecture Prairie View A&M University 936-857-2014 936-857-2350 [email protected]



Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04 Budget Reallocation Appropriated 2005 (millions) FY 05 Expended and Committed as of 12/31/04 Available as of 12/31/04

$ $ $ $ $ $

0.50 0.50 --(0.51) (0.12) ---

$ (0.20) $ 0.17

Summary Enrollment in the fall 2004 Bachelor of Science Construction Program is 27 students. A total of 35 students in the spring 2005 and 50 students for the fall 2005 semester are anticipated. The first class of three students will be graduating in summer 2005. Charles Eaton (Vice President of the Black Contractors Association and Director of Diversity Affairs for Hensel Phelps) has been selected as Chair of the Industry Advisory Board. He is drafting, at this writing, the Board nominee invitation letter. During spring 2005 the first Board of Advisors meeting will be conducted. In October 2004 the School of Architecture reached an agreement with the North Harris College to receive transfer students from their Architectural Engineering Technology and Drafting and Design Technology programs to matriculate to the Construction Science program in PVAMU’s School of Architecture. The details of this agreement will be forwarded to the appropriate parties by the end of fall semester 2004 for approval in accordance with University regulations and will be finalized by the administration of both campuses in spring 2005. A new Coordinator will be hired in 2005 who will further enhance the recruiting efforts and prepare the program to receive full accreditation.

31


Task Assign faculty to the program and assess faculty recruitment needs Prepare program proposal Submit proposal to the University Academic Council Prepare proposal for the Board of Regents Prepare proposal for the Coordinating Board Faculty Recruitment Accept first students into the program Progress Report Progress Report Progress Report Progress Report Program Evaluated Progress Report Progress Report Progress Report Progress Report Program Evaluated Progress Report Progress Report Progress Report Progress Report Component fully implemented

Expected Completion Date November 2000


Actual Completion Date November 2000


Program proposal (Draft proposal sent to CB) Academic Council approval

March 2001


December 2000 January 2001 March 2001

June 2001


June 2002

August 2001

Faculty numbers and credentials are appropriate for the needs of the program Student registration information

June 2002

September 2001 December 2001 June 2002 December 2002 June 2003 September 2003 December 2003 June 2004 December 2004 June 2005 September 2005 December 2005 June 2006 December 2006 June 2007 September 2007

Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student retention and success rates Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Program supported through formula funding

32

September 2002 December 2001 June 2002 January 2003 July 2003 February 2004 January 2004 July 2004 December 2004

Plan Component: 7.2 Develop new Masters of Architecture. Designated Institution Staff: Name Title Address Phone Fax E-mail





$ $ $ $ $ $ $

0.50 0.50 0.44 (1.00) (0.07) 0.44 (0.45)

$ (0.11) $ 0.25

Summary The School of Architecture in 2004 visited a total of 92 schools, 15 community colleges and three middle schools for recruiting purposes. During the fall 2004 semester the program experienced a large growth in enrollment of students; 113 freshmen students from various high schools in this and other states were admitted along with four transfer students from community colleges. As of fall 2004, 240 students are pursuing the five-year Master of Architecture degree. In support of the state’s “Closing the Gaps” initiative the School of Architecture has attracted twenty-five Hispanic students, nine Caucasian students, and three Asian students in its academic programs. A large increase in the school’s enrollment is expected as soon as the new School of Architecture and Art building is completed this summer. The program is expecting ten new students in spring 2005 and 35 new ACI students in summer 2005. Another 100 students are anticipated to join the Architecture Program in fall 2005. In summer 2004, 21 students were in their last year of the Master of Architecture program. The fall 2004 semester has 24 students scheduled for completing their Master of Architecture degree. The National Architectural Accreditation Board (NAAB) will review the School’s professional degree program in 2006. This accreditation process is crucial to allowing PVAMU’s graduates to sit for their licensing examination. In preparation for the NAAB review faculty and key staff members are meeting weekly to review the progress in preparing the initial accreditation report. Two full professors are assigned to lead this effort and target goals for components of the Architecture Program Review Report

33

(APR). The site visit is being monitored. This June, the School will submit the APR to the National Architecture Accrediting Board in preparation of the School’s re-accreditation visit. Implementation Schedule

Task Assign faculty to the program and assess faculty recruitment needs Prepare program proposal Submit proposal to the University Graduate Council Prepare proposal for the Board of Regents Prepare proposal for the Coordinating Board Faculty Recruitment Progress Report Accept first students into the program Progress Report Progress Report Program self-study Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Program Evaluation Progress Report Progress Report Program Evaluation Progress Report Component fully implemented

Expected Completion Date March 2001

March 2001


Actual Completion Date March 2001

July 2001

May 2001

Program proposal (Draft proposal sent to CB) Graduate Council approval

July 2001


October 2001



Faculty numbers and credentials are appropriate for the needs of the program Report to the Coordinating Board

June 2002 December 2002 January 2003


September 2001 October 2001 December 2001 December 2001 January 2002 June 2002 January 2003 January 2003 July 2003 January 2004 July 2004 December 2004

June 2003 December 2003 June 2004 December 2004 June 2005 December 2005 June 2006 October 2006 December 2006 June 2007 September 2007 December 2007 January 2008

Student registration information

Application for professional accreditation Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Professional accreditation approved Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Report to the Coordinating Board Program supported through formula funding

34

July 2001

Plan Component: 7.3 Construct new School of Architecture building. Designated Institution Staff: Name Title Address Phone Fax E-mail




Funding: TRB (millions) Expended and committed as of 11/30/04

$ 26.00 $ (24.69)

Summary The construction of the Architecture Building is proceeding as scheduled, despite unanticipated delays due to inclement weather. Monies spent are on schedule, too. The building is roughed-in, about 60% complete, and 60% of the construction money has been spent. The interior plumbing and electrical are installed; the exterior brickwork, the steel structure, and the sunscreen are completed. The exterior aluminum frames are in place and glass windows are being installed. As of now, the construction completion date is set for May 6, 2005. It is anticipated this date could change to June 6, 2005 to accommodate the extra time needed for the alterations that are scheduled to be done on the second floor to accommodate the College of Business, part of which will now be housed in this building. The furniture for the building has been selected and is being ordered. The model and drawings of the building, as a part of their exemplary status, have been exhibited in the 9th International Architecture Exhibit “la Biennale di Venezia’ in Italy in November 2004.

35


Task Project Initiation Needs Assessment

Expected Completion Date July 2001 August 2001

Send preliminary Program of Requirements to short list of Architect/Engineer Firms Architect/Engineer Selection

September 2001


November 2001

Negotiate Architect/Engineer Contract Progress Report

December 2001 December 2001 January 2002 June 2002 June 2002

Initiate Concept Design Approve Concept Design Authorize Construction Documents Preparation Progress Report Construction Documents

October 2001

Bidding and Negotiations

June 2002 December 2002 December 2002 February 2003 March 2003

Contract Administration

April 2003

Construction Commencement

May 2003

Progress Report Progress Report

June 2003 December 2003 June 2004 December 2004 February 2005 March 2005 April 2005

Progress Report Accept contractor proposals

Progress Report Progress Report Construction Complete Install Movable Furnishings Beneficial Occupancy


TAMUS F, P&C & PVAMU User Coordinator Form C-31 TAMUS F, P &C & PVAMU School of Architecture User Coordinator Architect/Engineer Contract Report to the Coordinating Board Architectural Drawings Letter of Approval Letter of Authorization Report to the Coordinating Board Architectural & MEP Drawings Report to the Coordinating Board Proposals received TAMUS F, P&C & PVAMU User Coordinator TAMUS F, P&C & PVAMU User Coordinator TAMUS F, P&C & PVAMU User Coordinator Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board TAMUS Form 111300 Furnishings installed TAMUS Form C-13A

36

Actual Completion Date July 2001 August 2001 September 2001 October 2001 October 2001

December 2001 December 2001 January 2002 May 2002 July 2002 June 2002 December 2002 January 2003 February 2003 March 2003 June 2003 July 2003 July 2003 January 2004 July 2004 December 2004

Plan Component: 8.1 Carry out renovations identified in Master Plan. Designated Institution Staff: Name Title Address Phone Fax E-mail

Mr. Larry L. Raab Executive Director for Facilities, Planning, Construction and Special Projects Prairie View A&M University 936-857-4895 936-857-4888 [email protected]




$ 21.50 $ (18.73)

Summary The campus renovations are proceeding near schedule. The identified work was originally divided into four phases: (1) Roof Replacements; (2) Lighting Retrofits; (3) Campus Infrastructure Upgrades; (4) Coleman Library Exterior Stabilization. Phase One will be completed in November 2004; phase Two will be completed by the end of November 2004; phase Three is approximately 15% complete with substantial completion of all work scheduled for August 2005. Phase Four will take approximately nine months to complete. The University plans to complete all planned renovations within budget and on schedule by August 2005.

37


Task Identify projects Initiate FY 2002 projects Progress Report Revalidate update project listing Identify projects Progress Report Initiate FY 2002 projects Progress Report Revalidate update project listing Identify projects Progress Report Initiate FY 2002 projects Progress Report Revalidate update project listing Identify projects Progress Report Progress Report Initiate FY 2002 projects Revalidate update project listing Progress Report Component fully implemented

Expected Completion Date June 2001 June 2006 December 2001 May 2002 June 2002 June 2002 June 2006 December 2002 May 2003 June 2003 June 2003 June 2006 December 2003 May 2004

Outcome Documentation PVAMU Master Plan projects list PVAMU individual project file Report to the Coordinating Board PVAMU Master Plan projects list PVAMU Master Plan projects list Report to the Coordinating Board PVAMU individual project file Report to the Coordinating Board PVAMU Master Plan projects list

Actual Completion Date June 2001 December 2001 April 2002 April 2002 June 2002 January 2003 May 2003

PVAMU Master Plan projects list Report to the Coordinating Board PVAMU individual project file Report to the Coordinating Board

January 2004

PVAMU Master Plan projects list

May 2004

PVAMU Master Plan projects list Report to the Coordinating Board Report to the Coordinating Board

June 2004 July 2004 December 2004

June 2004 June 2004 December 2004 June 2006 May 2005

PVAMU individual project file PVAMU Master Plan projects list


Report to the Coordinating Board PVAMU Master Plan Completion Document

38

June 2003 July 2004

Plan Component: 9.1 Strengthen institutional development office. Designated Institution Staff: Name Title Address Phone Fax E-mail Designated Board Staff: Name Title Address Phone Fax E-mail Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04 Budget Reallocation Appropriated 2005 (millions) FY 05 Expended and Committed as of 12/31/04 FY05 Budget Reallocation Committed as of 12/31/04

Dr. Willie Trotty Vice President for Research and Development Prairie View A&M University 936-857-4494 936-857-2225 [email protected] Dr. Rissa Potter Program Director, Planning Texas Higher Education Coordinating Board 512-427-6124 512-427-6127 [email protected] None Requested $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00

Summary Progress continues to be made in securing required staffing for the capital campaign effort. The Director of Development position was filled May 1, 2004. Since that time, four additional positions were created, including an administrative assistant, proposal writer, assistant director of Development, and prospect researcher. The Administrative Assistant position was filled in September 2004. It is anticipated that all other positions will be filled by the end of January 2005. Training of volunteers, prospect research, and visitations to foundations and individuals continue as necessary components to a successful plan. Volunteers were trained in Dallas, Houston, and Prairie View, Texas. These activities have contributed to an increase in campaign contributions. To date, 167 individual alumni, one alumni organization, 190 friends of the university, 118 members of the faculty, and 136 members of the staff have pledged a total of $2,798,759.51 in cash to the campaign. Additionally, $1,024,823.69 in pledge balances are scheduled to be collected over the next 3-5 years. This is an excellent demonstration of commitment to the campaign by those closest to the University--the group often loosely defined as the “Prairie View Family.” This substantive demonstration of support by the “family” will enable the university to better present its case and solicit funds from externally targeted foundations and individuals. Solicitation strategies to receive additional foundation gifts and individual pacesetter gifts are the next focus of the campaign.

39


Task Evaluate future needs and opportunities for the Development Office Proceed with plans for a Capital Campaign

Expected Completion Date June 2001

July 2001

December 2002

August 2001

Public notice naming campaign chair and leadership team

September 2003

September 2001 December 2001

Written justification for hiring individuals for Development Office Database file identifying prospects and potential gifts including criteria used to identify these potential donors; appropriate solicitation strategies documented in memo format and approved by an appropriate university official Report to the Coordinating Board

August 2003

July 2001

Progress Report

December 2001 June 2002 December 2002 February 2003

Expand and strengthen gift acceptance and acknowledgement Progress Report Establish a campaign and development budget

June 2003 November 2003

Establish a Planned Giving Program

November 2003

Progress Report

December 2003 June 2004 December 2004 June 2005

Progress Report Progress Report Progress Report

Development Office Strategic Plan incorporating these ideas

Actual Completion Date June 2001

Signed contract with campaign council including specific details of planned use of funds Public Relations Plan and Schedule of Related Activities

Launch an Internal and External Public Relations Campaign Solicitation of campaign leadership from Corporate Cluster, faculty and staff Hire additional development staff Research to identify 200-250 donor prospects and develop appropriate solicitation strategies



Report to the Coordinating Board Report to the Coordinating Board Letters used to acknowledge and thank donors for gifts

October 2002

December 2003

December 2001 June 2002 January 2003 February 2003

Report to the Coordinating Board Details of the campaign documented and approved by an appropriate university official; approved university budget documents Announcement posted on the university website and in brochures and pamphlets Report to the Coordinating Board

July 2003 December 2003


July 2004


40

March 2004

January 2004

Task Continued Assessment of Effectiveness and use of data to strengthen the development function Progress Report Progress Report Continued Assessment of Effectiveness and use of data to strengthen the development function Progress Report Progress Report Continued Assessment of Effectiveness and use of data to strengthen the development function Component fully implemented


December 2005 June 2006 August 2006

December 2006 June 2007 August 2007

August 2007

Outcome Documentation Reports to the President, Development Council and Stakeholders

Report to the Coordinating Board Report to the Coordinating Board Reports to the President, Development Council and Stakeholders

Report to the Coordinating Board Report to the Coordinating Board Reports to the President, Development Council and Stakeholders

Office of Research and Development Annual Report

41

Actual Completion Date

Plan Component: 10.1 Create 12 endowed chairs for new and existing programs. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Joahanne Thomas-Smith Provost and Senior Vice President for Academic and Student Affairs Prairie View A&M University 936-857-2314 936-857-4956 [email protected]


Dr. Rissa Potter Program Director, Planning Texas Higher Education Coordinating Board 512-427-6124 512-427-6127 [email protected]


$ $ $ $ $ $

1.00 1.00 0.88 (2.88) --0.87

$ (0.65) $ (0.22) $ ---

Summary Funding for the twelve (12) additional endowed chairs is among the top priorities of the now implemented capital campaign. As of fall 2004, the required funding match for two chairs had been obtained: one in nursing and the other in educational leadership. Currently, guidelines for recruiting, selecting, and employing qualified occupants of the first two chairs are being developed. In advancing the capital campaign, steps have been taken to target foundations, agencies, and individuals with the potential to fund further the establishment of endowed chairs in computer science (1), electrical engineering (1), biology (2), business (2), architecture (1), juvenile justice (2), history/political science (1), and nursing (2). To strengthen the potential for raising funds to support the endowed chairs, the deans of the respective schools and colleges have been charged with increasing the number and quality of proposals submitted to philanthropic organizations with a track record for funding such projects in specific disciplines.

42


Task Evaluate needs for endowed chairs Progress Report Progress Report Proceed with plans for a Capital Campaign Begin fund-raising Progress Report Progress Report Identify funding for 4 Chairs Endowed Chair recruitment Progress Report Progress Report Progress Report Progress Report Identify funding for 4 Chairs Endowed Chair recruitment Progress Report Progress Report Progress Report Progress Report Progress Report Identify funding for 4 Chairs Component fully implemented

Expected Completion Date September 2001 December 2001 June 2002 July 2002

December 2002 December 2002 June 2003 September 2003 September 2003 December 2003 June 2004 December 2004 June 2005 September 2005 September 2005 October 2005 December 2005 June 2006 December 2006 June 2007 September 2007 September 2007

Outcome Documentation Texas Commitment to Prairie View A&M University Strategic Plan Report to the Coordinating Board Report to the Coordinating Board Signed contract with campaign council including specific details of planned use of funds Endowed Chair Fund-Raising Plan and action plan for fund-raising activities Report to the Coordinating Board Report to the Coordinating Board Capital Campaign budget specifically identifying funding sources Four faculty members hired into endowed chairs positions Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Capital Campaign budget specifically identifying funding sources Four faculty members hired into endowed chairs positions Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Capital Campaign budget specifically identifying funding sources Four faculty members hired into endowed chairs positions

43

Actual Completion Date July 2001 December 2001 June 2002 December 2002



Plan Component: 11.1 Develop new PhD program in Juvenile Forensic Psychology. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Elaine Rodney Dean, College of Juvenile Justice and Psychology Prairie View A&M University 936-857-4938 936-857-4941 [email protected]



Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04 Budget Reallocation Appropriated 2005 (millions) FY05 Expended and Committed as of 12/31/04 FY05 Budget Reallocation Committed as of 12/31/04

$ $ $ $ $ $

----0.67 (0.10) (0.14) 0.66

$ (0.29) $ (0.17) $ 0.63

Summary Revised plans to create a PhD program in Clinical Juvenile Forensic Psychology were initiated beginning in fall 2003. The nomenclature “Clinical Adolescent” has now been added to the new program. “Juvenile” and “Forensic” have now been deleted and the new title is “Clinical Adolescent Psychology.” This degree plan had earlier been scheduled for initiation in 2006 with no designated OCR funding, but implementation was moved back to 2004; OCR funds were shifted from other programs to assist with costs, and benchmarks were added accordingly, in consultation with Coordinating Board personnel. At this writing, the program is proceeding on schedule.

44


Task Accept contractor proposals Bidding and Negotiations Contract Administration

Expected Completion Date November 2003 December 2003 January 2004

Outcome Documentation Proposal received TAMUS F, P&C & PVAMU User Coordinator TAMUS F, P&C & PVAMU User Coordinator Faculty Contracts

Actual Completion Date October 2004 November 2004 November 2004 July 2003

Assign faculty to the program and assess faculty recruitment needs Prepare program proposal

September 2004 October 2004

Program proposal


June 2004 December 2004 June 2005 September 2005 December 2005 January 2006


April 28, 2006 June 2006 October 2006 December 2006 January 2007

Proposal submitted to the Coordinating Board Report to the Coordinating Board Out-of-State Reviewers Report Report to the Coordinating Board Coordinating Board approval

December 2003 September 2003 October 2003 June 2004 April 2004 December 2004 April 2004

June 2007 July 2007

Report to the Coordinating Board SACS approval

June 2004 May 2004

December 2007 June 2008


April 2003

Faculty numbers and credentials are appropriate for the needs of the program Report to the Coordinating Board Student registration information

February 2004 June 2004 August 2004


December 2004

Progress Report Submit proposal to the University Graduate Council Progress Report Prepare proposal for the Board of Regents Prepare proposal for the Coordinating Board Progress Report First Proposal Review Progress Report Second Proposal Review by the Coordinating Board Progress Report Prepare substantive change request for SACS Progress Report Faculty Recruitment Progress Report Accept first students into the program Progress Report Progress Report Progress Report Progress Report

June 2008 September 2008 December 2008 June 2009 December 2009 June 2010

Report to the Coordinating Board Graduate Council approval Report to the Coordinating Board Board of Regents approval

Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board

45

February 2003 July 2004 December 2004 June 2004 May 2003

Program Evaluation Progress Report Progress Report Progress Report Progress Report Progress Report Program Evaluation Component fully implemented

September 2010 October 2010 December 2010 June 2011 December 2011 June 2012 September 2012 September 2012

Student retention and success rates Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Program supported through formula funding

46

Plan Component: 11.2 New building for juvenile justice-related programs. Designated Institution Staff: Name Title Address Phone Fax E-mail

Mr. Larry Raab Executive Director for Facilities Planning, Construction and Special Projects Prairie View A&M University 936-857-2014 936-857-2350 [email protected]




$ 15.00 $ (14.73)

Summary The demolition of the previously existing buildings on the proposed site for the Juvenile Justice Building is now complete. The site is now ready for construction to begin once the Chancellor’s Office has awarded the construction contract. The ranked order recommendation of the four contractors was approved by TAMUS Vice Chancellor for Business Services on November 15, 2004. Initial negotiations with the selected contractor (Satterfield & Pontikes Construction, Inc.) took place on November 17, 2004. It is estimated that construction will begin no later than February 1, 2005 and the construction will take about 18 months. An estimate for construction completion is September 2006, with occupancy of the building in November 2006.

existing buildings on the proposed site for the Juvenile

47


Task Project Initiation Needs Assessment Send preliminary Program of Requirements to short list of Architect/Engineer Firms Architect/Engineer Selection Program of Requirements

Negotiate Architect/Engineer Contract Progress Report Initiate Concept Design Approve Concept Design Authorize Construction Documents Preparation Progress Report Construction Documents Accept contractor proposals Bidding and Negotiations Progress Report Contract Administration Construction Commencement Progress Report Progress Report Progress Report Construction Complete Install Movable Furnishings Beneficial Occupancy

Expected Completion Date July 2002 August 2002 September 2002 November 2002 November 2002


TAMUS F, P&C & PVAMU User Coordinator Form C-31 TAMUS F, P &C & PVAMU College of Nursing User Coordinator Architect/Engineer Contract

Actual Completion Date July 2002 August 2002 September 2002 November 2002 November 2002


Architectural Drawings

May 2003 May 2003

Letter of Approval Letter of Authorization

June 2003 September 2003 November 2003 December 2003 December 2003 January 2004

Report to the Coordinating Board Architectural & MEP Drawings

December 2002 January 2003 February 2003 April 2003 September 2003 July 2003 June 2004

Proposals received

October 2004

TAMUS F, P&C & PVAMU User Coordinator Report to the Coordinating Board

November 2004 January 2004

TAMUS F, P&C & PVAMU User Coordinator TAMUS F, P&C & PVAMU User Coordinator Report to the Coordinating Board Report to the Coordinating Board

November 2004

February 2004 June 2004 December 2004 June 2005 September 2005 October 2005 November 2005


Report to the Coordinating Board TAMUS Form 111300 Furnishings installed TAMUS Form C-13A

48

July 2004 December 2004

Plan Component: 12.1 Develop new PhD in Educational Leadership. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Paul Mehta Dean, College of Education Prairie View A&M University 936-857-2918 936-857-2911 [email protected]




$ $ $ $ $ $

0.60 0.60 --(0.74) -----

$ (0.36) $ --$ 0.10

Summary The request for a substantive change was approved by the Southern Association of Colleges and Schools (SACS) in May 2004. Three full-time faculty members were hired exclusively for the PhD program in Educational Leadership, effective fall 2004 semester. The first cohort group consisting of fourteen (14) students began coursework for the program effective fall 2004 semester. Dr. Ben C. DeSpain, a recognized professor in the field, replaced Dr. William H. Parker as Head of the Department of Educational Leadership and Counseling on August 1, 2004. Dr. DeSpain was also appointed as the coordinator of the PhD program in educational leadership.

49


Task Assign faculty to the program and assess faculty recruitment needs Prepare program proposal Submit proposal to the University Graduate Council Prepare proposal for the Board of Regents Prepare proposal for the Coordinating Board Progress Report First Proposal Review Progress Report First Reading at CB Second Proposal Review by the Coordinating Board Prepare substantive change request for SACS Faculty Recruitment

Progress Report Accept first students into the program Progress Report Progress Report Progress Report Program Evaluation Progress Report Progress Report Progress Report Progress Report Program Evaluation Component fully implemented

Expected Completion Date July 2001

August 2001 September 2001 November 2001 December 2001 December 2001 May 2002 June 2002 July 2002 October 2002 December 2002 December 2002 December 2002 January 2003 June 2003 December 2003 June 2004 September 2004 December 2004 June 2005 December 2005 June 2006 September 2006 September 2006


Program proposal (Draft proposal sent to CB) Graduate Council approval Board of Regents approval Final Proposal submitted to the Coordinating Board Report to the Coordinating Board Out-of-State Reviewers Report Report to the Coordinating Board Initial Approval of program Final Coordinating Board approval SACS approval Faculty numbers and credentials are appropriate for the needs of the program Report to the Coordinating Board


September 2001 September 2001 December 2001 December 2001 December 2001 May 2002 July 2002 July 2002 January 2003 May 2004 August 2004


January 2003 August 2004


July 2003 January 2004

Report to the Coordinating Board Panel of Evaluators Report

July 2004

Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Program supported through formula funding

50

Plan Component: 12.2 Develop new MS in Computer Science. Designated Institution Staff: Name Title Address Phone Fax E-mail




Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04Budget Reallocation Appropriated 2005 (millions) FY05 Expended and Committed as of 12/31/04 FY05 Budget Reallocation Available as of 12/31/04

$ $ $ $ $ $

0.40 0.40 0.35 (0.69) (0.12) 0.35

$ (0.24) $ (0.09) $ 0.36

Summary Twenty-two graduate students are enrolled at this writing in the MS in Computer Science program. On May 8, 2004, five students graduated with an MS in Computer Science, and of the five students, three will begin work on their PhD in Computer Science fall 2004. Some of the students’ theses have been or are being published. Four graduate students have participated in the Army’s Weapon System Technical Data Knowledge Management Project (data conversion) since the fall semester 2003. In spring semester 2004, there were twelve teaching assistants and four research assistants conducting research and teaching computer science service courses under the supervision of senior faculty members. During the next six months, the specific focus on the program is to recruit more graduate students, upgrade the distance learning and video conference facilities, and offer more evening and weekend courses.

51


Task Assign faculty to the program and assess faculty recruitment needs Prepare program proposal Submit proposal to the University Graduate Council Progress Report Prepare proposal for the Board of Regents Prepare proposal for the Coordinating Board Progress Report Faculty Recruitment

Accept first students into the program Progress Report Progress Report Progress Report Progress Report Program Evaluation Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Program Evaluation Component fully implemented




November 2001 December 2001 December 2001 January 2002


July 2001

Report to the Coordinating Board Board of Regents approval

December 2001 October 2001

April 2002


April 2002



June 2002 June 2002

September 2002 December 2002 June 2003 December 2003 June 2004 October 2004 December 2004 June 2005 December 2005 June 2006 December 2006 June 2007 December 2007 June 2008 September 2008 September 2008

Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student retention and success rates Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Program supported through formula funding

52

July 2001

September 2002 January 2003 July 2003 January 2004 July 2004

Plan Component: 12.3 Develop new MS in Information Systems. Designated Institution Staff: Name Title Address Phone Fax E-mail





$ $ $ $ $ $

0.70 0.70 0.61 (1.40) (0.17) 0.07

$ (0.47) $ (0.02) $ 0.02

Summary Eighteen graduate students are currently enrolled in the Information Systems MS program. There is an ongoing departmental research project, “Data Conversion.” Within the department, two graduate students have participated in the Army’s Weapon System Technical Data Knowledge Management Project (data conversion) since fall semester 2003. Faculty and students wrote and submitted two articles from their current research. Of the two submitted articles, one was a conference paper and the second article was a journal paper. During fall semester 2003, there were eight students conducting research and teaching computer science service courses under the supervision of senior faculty members. During the next six months, we plan to recruit more graduate students, upgrade the distance learning and video conference facilities, and offer more evening and weekend courses for the program.

53


Task Assign faculty to the program and assess faculty recruitment needs Prepare program proposal Submit proposal to the University Graduate Council Progress Report Prepare proposal for the Board of Regents Prepare proposal for the Coordinating Board Progress Report Faculty Recruitment Accept first students into the program Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Program Evaluation Progress Report Progress Report Progress Report Progress Report Program Evaluation Progress Report Progress Report Component fully implemented



November 2001 December 2001 December 2001 January 2002


April 2002




September 2002 December 2002 June 2003 December 2003 June 2004 December 2004 June 2005 October 2005 December 2005 June 2006 December 2006 June 2007 July 2007 December 2007 June 2008 September 2008



July 2001


December 2001 October 2001 April 2002

Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student retention and success rates Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Report to the Coordinating Board Report to the Coordinating Board Program supported through formula funding

54

July 2001

June 2002 June 2002 September 2002 January 2003 July 2003 January 2004 July 2004

Plan Component: 13.1 Delete language in the statutory mission Texas Education Code, Section 87.104. Designated Institution Staff: Name Title Address Phone Fax E-mail

Mr. Frank Jackson Governmental Relations Officer Prairie View A&M University 936-857-4298 936-857-2598 [email protected]


Dr. Marshall Hill Assistant Commissioner for Universities & Health Related Institutions Texas Higher Education Coordinating Board 512-427-6520 512-427-6168 [email protected]

Funding: Appropriated (millions) Expended as of12/31/04 Committed as of 12/31/04

None Requested $ 0.00 $ 0.00 $ 0.00

Summary Exclusionary and race-specific language has been removed via legislation from the statutory mission statement of Prairie View A&M University. Task completed.


Task Work with legislature to amend legislation Component fully implemented

Expected Completion Date June 2001

Legislation enacted


June 2001

Amended mission in place

June 2001


55

Plan Component: 13.2 Delete race specific or exclusionary language in the institutional mission statement. Designated Institution Staff: Name Title Address Phone Fax E-mail

Mr. Frank Jackson Governmental Relations Officer Prairie View A&M University 936-857-4298 936-857-2598 [email protected]



Funding: Appropriated 2004 (millions) Expended as of 12/31/04 Committed as of 12/31/04

None Requested $ 0.00 $ 0.00 $ 0.00

Summary A proposal to delete race-specific and exclusionary language from the institutional mission statement of Prairie View A&M University has been approved by the Texas A&M University System Board of Regents. The proposal was approved at the July 2002 meeting of the Texas Higher Education Coordinating Board. The institution’s mission has now been changed as prescribed in the Priority Plan. Task completed.


Task Craft new mission language Prepare proposal for the Board of Regents Component fully implemented

Expected Completion Date June 2001 August 2001

New institutional mission Board of Regents approval

October 2001



56

Actual Completion Date June 2001 December 2001 July 2002

Additional Plan Components Funded by the Texas State Legislature

57

Plan Component: 14.1 Develop new MS in Accounting. Designated Institution Staff: Name Title Address Phone Fax E-mail Designated Board Staff: Name Title Address Phone Fax E-mail

Dr. Munir Quddus Dean, College of Business Prairie View A&M University 936-857-4310 936-857-2797 [email protected]


Funding: Appropriated 2002 (millions) Appropriated 2003 (millions) Appropriated 2004 (millions) Expended as of 8/31/04 FY04 Budget Reallocation Appropriated 2005 (millions) FY 05 Expended and Committed as of 12/31/04

$ (0.34)

FY05 Budget Reallocation

$ (0.07)

Available as of 12/31/04

$ 0.02

$ $ $ $ $ $

--0.30 0.26 (0.34) (0.05) 0.26

Summary

Three new full-time faculty members in accounting, with substantive credentials, joined the College of Business during 2004-2005. The current student enrollment in the program stands at 14 students. As of December 2004 at least two students are expected to graduate from the program, which represents the first batch of students to emerge from this program. During fall 2004, the College has marketed the MSA program through a billboard on Hwy 290, among other highly visible means. For example, the College is cultivating area accounting firms and the IRS for support, placement, and guest speakers. Students are expected to participate in IRS’s Voluntary Income Tax Assistance (VITA) program. Several of the more promising students have received assistantships during which they assist faculty with research and teaching.

58


Task Prepare program proposal Submit proposal to the University Graduate Council Progress Report Prepare proposal for the Board of Regents Progress Report Faculty Recruitment

Progress Report Accept first students into the program Progress Report Progress Report Progress Report Progress Report Progress Report Program Evaluation Progress Report Progress Report Progress Report Progress Report Program Evaluation Progress Report Progress Report Progress Report Progress Report Component fully implemented

Expected Completion Outcome Documentation Date November Program proposal (Draft Proposal to 2002 CB) December Graduate Council approval 2002 December 2002 January 2003 June 2003 August 2003 December 2003 June 2004 June 2004 December 2004 June 2005 December 2005 June 2006 October 2006 December 2006 June 2007 December 2007 June 2008 July 2008 December 2008 June 2009 December 2009 June 2010 September 2010

Report to the Coordinating Board Board of Regents approval Report to the Coordinating Board Faculty numbers and credentials are appropriate for the needs of the program

Actual Completion Date November 2002 February 2003 January 2003 March 2003 July 2003 August 2003

January 2004 Student registration information

August 2003


June 2004 December 2004

Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student retention and success rates Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Program supported through formula funding

59

Plan Component: 14.2 Develop new MS in Community Development. Designated Institution Staff: Name Title Address Phone Fax E-mail





$ $ $ $ $

0.40 0.40 --(0.59) ---

$

---

$ (0.21) $ ---

Summary The program is proceeding well ahead of schedule. During the last six months the Community Development Graduate Program’s enrollment has increased to over 70 students currently, and the program has attracted another 20 students from other institutional graduate programs who were taking community development courses as electives to meet their degree requirements. This increase in enrollment is attributed to the certification of programs that was implemented fall semester 2004. It is anticipated 11 students will be graduating this fall semester. The masters degree program in Community Development started during the fall semester 2001 with one full-time coordinator, one part-time faculty member, and seven students. As of fall 2004, there are three full-time and two part-time faculty members. Students are drawn from practically every undergraduate discipline on campus. The diverse skills and talents brought individually and collectively to the program enhance the education and development of all students. The Community Development Graduate Program’s future plans are as follows: (1) To establish a center to allow graduate students (internships and independent study) to conduct research in the immediate and surrounding communities; (2) develop a Community Development professional track (Saturday and Sunday classes) that will cater to professionals in the field of Community Development seeking academic credentials; (3) seek funding to support the proposed PhD program in Community Development; (4) develop professional certification programs for community residents in the community that will enable them to address the needs of their communities; (5) to implement the use of GIS in the community development program curriculum.

60


Task Prepare program proposal Submit proposal to the University Graduate Council Progress Report Prepare proposal for the Board of Regents Prepare proposal for the Coordinating Board Progress Report Faculty Recruitment Progress Report Accept first students into the program Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Progress Report Program Evaluation Progress Report Progress Report Progress Report Progress Report Component fully implemented

Expected Completion Date November 2002 December 2002 December 2002 January 2003

Outcome Documentation Program proposal (Draft proposal to CB) Graduate Council approval Report to the Coordinating Board Board of Regents approval

April 2003



Report to the Coordinating Board Faculty numbers and credentials are appropriate for the needs of the program Report to the Coordinating Board

December 2003 June 2004 June 2004 December 2004 June 2005 December 2005 October 2006 June 2006 December 2006 June 2007 December 2007 June 2008 July 2008 December 2008 June 2009 December 2009 June 2010 September 2010

Student registration information Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Student graduation and success rates Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Report to the Coordinating Board Program supported through formula funding

61

Actual Completion Date April 2001 May 2001 January 2003 July 2001 September 2001 July 2003 August 2001 January 2004 September 2001 July 2004 December 2004

Plan Component: 14.3 Create the Community and Urban Rural Enhancement Studies (CURES) Center. Designated Institution Staff: Name Title Address Phone Fax E-mail





$ $ $ $ $ $

0.20 0.20 --(0.18) -----

$ (0.09) $ 0.13

Summary A new Director was hired for the CURES Center this fall 2004 Semester. Projects completed are: The Booker T. Washington High School project in Marlin, Texas, which was completed in summer 2003. The scope of this project was to provide a comprehensive history of the Booker T. Washington High School alumni and faculty. The goal of this project is to ultimately provide a historical marker for the building. Phase One of the Mary Allen Seminary project in Crockett, Texas was completed at the town hall meeting in spring 2004. Four intern students completed a comprehensive history of this project and made a restoration presentation to the town of Crockett, Texas. The next phase of this project will include securing grant money for this restoration phase. The Director of the Texas Historical Commission has informed us that the commission would be interested in investing approximately two to five million dollars in this project as part of its minority initiative. Phase One of the James Dickey Museum project in Taylor, Texas was completed in the summer of 2004. The project included the completion of as-built drawings of the existing three-bedroom home that will be converted into a museum. A presentation to the ex-students association and the town of Taylor and a detailed PowerPoint presentation and a scale model depicting the completed project was made. Possible fundraising opportunities that are available to the exstudent association are being pursued that will assist in the restoration of the Dickey Museum. The Good Shepherd Church in Katy, Texas is another project located in a small community that needed a church sanctuary building on a restricted site.

62

Intern students in the School of Architecture presented drawings of the site development and a floor plan of the new sanctuary building in Hempstead. Phase One of The Rock Building in Hempstead, Texas, was completed during spring 2004. A presentation was made to the county judges in February 2004 seeking to preserve this building and recapture its history and importance to the community. The Historical Society of Hempstead is now gathering funds for the further restoration phase of this project. CURES Center has underway many other such projects of interest which will benefit the education of our students and the rural and urban communities of Texas.


Task Evaluate current and future needs and opportunities for community outreach Acquire equipment and hire consultants Progress Report

Expected Completion Date October 2001

Faculty Recruitment

December 2001 December 2001 March 2002

Staff Recruitment

March 2002



Outcome Documentation Texas Commitment to Prairie View A&M University Strategic Plan Equipment is in place and consultants are working on identified projects Report to the Coordinating Board Faculty numbers and credentials are appropriate for the needs of CURES Staff numbers and credentials are appropriate for the needs of CURES Report to the Coordinating Board Texas Commitment to Prairie View A&M University Strategic Plan with accomplishments identified

63


December 2001 December 2001 March 2002 March 2002 June 2002 January 2003

Plan Component: 14.4 Faculty recruitment, retention and development. Designated Institution Staff: Name Title Address Phone Fax E-mail

Dr. Joahanne Thomas-Smith Provost and Senior Vice President for Academic and Student Affairs Prairie View A&M University 936-857-2314 936-857-4956 [email protected]




$ $ $ $ $ $

1.50 1.50 1.31 (3.04) (1.05) 1.31

$ (1.40) $ --$ 0.13

Summary As noted in the previous quarterly report, progress has been notable relative to the University’s mutual goal of increasing the number of highly qualified faculty as measured by doctorates in their teaching specialties and also possessing strong research profiles. Approximately fifteen percent more faculty than in prior years have been given an opportunity to attend external workshops and seminars focused on increasing teaching and learning skills. The University has developed and advertised a faculty development/sabbatical leave program that will be funded by both the Texas Commitment and a Title III HBCU Project. The program will place priority on increasing faculty members’ ability to enhance their students’ learning experiences. Limited support will be provided for supporting terminal degree study of selected individuals. All academic programs included in the Texas Commitment are on target as regards to recruitment of faculty. The most challenging area in which to accomplish the expressed OCR goals is in the College of Business where national competition and salaries for finance and accounting faculty is fierce. Despite these limitations, however, adequate progress is being made. Further information can be found in the section of accreditation of the College of Business.

64


Task Determine faculty recruitment priorities Create instruments for evaluation of faculty development needs Create faculty merit pay evaluation instruments Progress Report Initiate searches for faculty in all areas identified Carry out faculty assessment for development needs Carry out faculty merit pay evaluations Progress Report Hire tenure-track faculty with appropriate credentials Apply faculty merit pay increases Re-evaluate faculty recruitment needs Progress Report Enroll three faculty members in PhD programs Carry out targeted faculty recruitment searches Carry out faculty assessment for development needs Carry out faculty merit pay evaluations Progress Report Hire tenure-track faculty with appropriate credentials Apply faculty merit pay increases Component fully implemented

Expected Completion Date September 2001 November 2001 December 2001 December 2001 February 2002 March 2002 April 2002

Outcome Documentation Faculty recruitment plan Faculty assessment instruments

Faculty merit pay evaluation instruments Report to the Coordinating Board General advertisement for faculty positions in the Chronicle for Higher Education Completed faculty assessment forms Completed faculty merit pay evaluation forms Report to the Coordinating Board Faculty contracts

June 2002 September 2002 September 2002 December 2002 December 2002 January 2003

Faculty development contracts

February 2003 March 2003

Advertisements for faculty positions in scholarly and professional journals Completed faculty assessment forms

April 2003

Completed faculty merit pay evaluation forms Report to the Coordinating Board Faculty contracts

June 2003 September 2003 September 2003 September 2003

Faculty contracts

Actual Completion Date September 2001 September 2001 September 2001 December 2001 March 2001

December 2001 December 2001 June 2002 August 2001 December 2001

Revised faculty recruitment plan Report to the Coordinating Board

Faculty contracts 90% of all faculty have terminal degrees appropriate to the teaching discipline

65

January 2003

July 2003 July 2003 September 2003 January 2004

Plan Component: 14.5 Create the Texas Institute for the Preservation of History and Culture. Designated Institution Staff: Name Title Address Phone Fax E-mail





$ $ $ $ $ $

0.25 0.25 --(0.19) (0.07) ---

$ (0.10) $ --$ 0.14

TIPHC was hired in early September of this year, the Institute has Summary There are several on-going projects that are designed to meet the program’s objectives. The Texas Oral History Project: The institution is building and strengthening relationships with the graduates from the History program, the History Club and History Honors Society as the core of individuals who for a time will facilitate the institute’s oral history project and assist with the training of Texas residents in the work of The Center. The Texas Historic Cemetery Project: In collaboration with Project Respect, this project is an initiative of Mr. Woodrow Jones who is focusing on the Olivewood Cemetery in Houston as a model for the on-going preservation attention of area high school and college students, and the designation of Olivewood Cemetery as an Historic Cemetery of the state. The Evergreen Cemetery in Houston’s Fifth Ward community is also on Mr. Jones’ list of collaborative preservation projects, and he is working with the students of Phyllis Wheatley High School Senior Class to develop the care of the cemetery as a tradition to be accepted by each subsequent graduating senior class. The Institute is also engaged in other projects in collaboration with the CURES Center, the John B. Coleman Library, the Community Development Graduate Program, and other entities at Prairie View A&M University. Presently there is an Interim Director in the institute, and an immediate goal is identifying a permanent Director and a grant writer to help in developing grants in order to acquire necessary funding from private and public agencies and foundations to help preserve the State’s history. A business plan is also being developed for the institute and structuring a mechanism for sustainability, along with a membership campaign based on various levels of giving to the Culture Center.

66


Task Evaluate current and future needs and opportunities for collection and preservation of Texas historical artifacts Acquire equipment and hire consultants Progress Report

Expected Completion Date October 2001

Faculty Recruitment

December 2001 December 2001 March 2002

Staff Recruitment

March 2002




Equipment is in place and consultants are working on identified projects Report to the Coordinating Board Faculty numbers and credentials are appropriate for the needs of the Institute Staff numbers and credentials are appropriate for the needs of the Institute Report to the Coordinating Board Texas Institute for the Preservation of History and Culture strategic plan with accomplishments identified

67


December 2001 December 2001 March 2002 December 2002 June 2002 January 2003

Plan Component: 15.1 Texas Undergraduate Medical Academy Designated Institution Staff: Name Title Address Phone Fax E-mail Designated Board Staff: Name Title Address Phone Fax E-mail Funding: FY04 Budget Reallocation Expended as of 8/31/04 Appropriated 2005 (millions) FY05 Expended and Committed As of 12/31/04 Available as of 12/31/04

Dr. Dennis Daniels Director, Undergraduate Medical Academy Prairie View A&M University 936-857-3005 936-857-2118 [email protected]


$ 0.98 $ (0.14) $ 0.97 $ (0.77) $ 1.04

Summary New courses have been developed for this semester’s curriculum. The courses are Human Disease and Epidemiology and Healthcare among the Poor and Underserved. This action item is awaiting the establishment of the appropriate course coding designations for the Medical Academy. The six month highlights of the Undergraduate Medical Academy (UMA) include (a) the hiring of staff (Program Coordinator and Executive Secretary); (b) recruitment of faculty; (c) the establishment of an admission’s committee; (d) establishment of a scholarship committee; (e) the recruitment and enrollment of the inaugural cohort of UMA students; (f) development of a proposal for the enhancement of the student health center to include a wider array of health services and provide an opportunity to promote interdisciplinary teaching and research capabilities; and (g) the selection of the UMA model for presentation at the International Society for the Scholarship of Teaching and Learning. Finally, the recent acquisition of salary dollars for a grant writer and educational resource specialist affords the opportunity to address financial sustainability of the UMA and skill building for formalized tests such as the MCAT and the promotion of understanding/mastery of teaching methodologies used in professional school.

68


Task

Review legislative intent Establish organizational structure Allocate space for the Medical Academy Task Develop preliminary Plan for implementing the Academy Engage expert consultant to advise President/CEO Establish Medical Academy Planning Council Recruit and employ a Medical Professional as Director of the Medical Academy Executive leadership at PVAMU and TAMUSHSC to meet periodically Review MCAT results for PVAMU, and conduct analysis of PVAMU MCAT test results to assess knowledge strengths and weaknesses Review of Pre-medical science courses by external review team Recruit and employ support staff including a recruiter and secretary or staff assistant Progress Report Establish and disseminate admission criteria Market program and recruit first cohort of students Identify and orientate faculty and mentors Develop Academy curriculum and submit new courses and course changes to the THECB Progress Report Enroll cohort 01 in the Academy

Expected Completion Date September 2003 September 2003 September 2003 Expected Completion Date September 2003 October 2003


Actual Completion Date

Copy of HB 85

September 2003

A copy of the organizational structure of the Academy Coordinating Board Approval

September 2003


September 2003 Actual Completion Date

Copy of the plans for the Academy Correspondence between university and experts Copy of Planning Council Members Faculty numbers and credential are appropriate for the needs of the program Record of meetings

September 2003

November 2003

Summary report to Health Careers Opportunity Program

November 2003

December 2003

Summary report to Health Careers Opportunity Program

December 2003

Written justification for hiring individuals

June 1, 2004



June 1, 2004

Academy’s admissions criteria

July 1, 2004

March 2004


August 19, 2004

October 2003 November 2003 November 2003

March 2004

October 2003 October 2003 January 2003

November 2003

June 2004

March 2004

Course Approval Forms from THECB

June 2004

June 2004


Fall 2004


December 1, 2004 August 19, 2003

69

Progress Report Enroll cohort 02 in the Academy Progress Report

December 2004 Fall 2005

Report to the Coordinating Board Student registration information

June 2005


70

APPENDIX I SEMIANNUAL REPORT OF EXPENDITURES ON THE “TEXAS COMMITMENT-OCR PRIORITY PLAN”

71