Printing Guide

LABPRINTING PC GUIDE AND TIPS

LIST OF PRINTERS MCC Computer Lab

Machinery Building, 1st Floor Duplex printing is available, but printers do not staple or fold • MCC-BW • MCC-COLOR • MCC-THESIS-01

EDS Computer Lab

Engineering Building, 2nd Floor Duplex printing is available, but printers do not staple or fold • EDS-BW • EDS-COLOR

SOC – Specialty Output Center

Engineering Building, 2nd Floor *Media and printable width vary. Always check before sending job to plotter. • EDS-PLOTTER-01 through EDS-PLOTTER-11

DOC Lab

Engineering Building, 2nd Floor DOC-PLOTTER-06 has a maximum 59.5” printable width, while all others have 35.5” • DOC-PLOTTERS-01 though DOC-PLOTTERS-08

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HHL Lab

Higgings Hall, 3rd Floor Duplex printing is available for laser printers, but printers do not staple or fold • HHL-BW • HHL-COLOR HHL-PLOTTER-06 has a maximum 59.5” printable width, while all others have 35.5” • HHL-PLOTTER-01 through HHL-PLOTTER-06

FML – Foundation Media Lab Main Building, 3rd Floor

No duplex printing, no 11 x 17” • FML-BW • FML-COLOR FML-PLOTTER-01 has a maximum 23.5” printable width. Consult Manager for available stock. • FML-PLOTTER-01

SAT – Satellite Computer Labs

WTC – Writing Center, North Hall, 2nd Floor LRC – Language Resource Ceter, Dekalb Hall, 4th Floor ADE – Art & Design Education Lab, Main Building, 2nd Floor

No duplex printing, no 11 x 17” • LRC-404-BW • LRC-406-BW • LRC-408-BW • ADE-205-01 *B&W paper only. Color prints reduced to $0.50 per page. • WTC-101A-BW

POLICIES This print guide has been created to help you properly prepare your digital files when prininging your work in the Academic Computing department labs. All work must be properly formatted to these specifications in order to ensure accuracy. See page 5 for further instructions. • A unique PDF preset has been created by our Print Specialist that ensures print accuracy when printing in our labs. All PDFs must be created in our labs using our “ DOC_PDFpresets” before sending to print. Do not send any other file type. • Print issues that arise from not following the workflow in this guide will be considered a user error and will be ineligible for a print credit or reprint. Once media has been spent (i.e., a job has printed) no print credits or reprints will be given for user errors, including jobs accidentally sent to the wrong printer. • Print credits are given at the discretion of the lab managers for legitimate issues. Should you experience a print issue, ask to speak to the nearest manager. Managers are available to assist Monday – Thursday from 10am – 10pm, Fridays from 10am –4pm, and Sundays from 3pm – 9pm. Please check posted signs for manager availability during special holiday hours and “Extended Hours” during finals. If a manager is unavailable to assist, speak to the nearest student monitor for instructions on how to log your issue. Problem logs must be filed for print issues and then addressed within one week of experiencing the issue or your claim will be forfeited. Problem logs for large format print issues must be addressed with the DOC lab manager within one week or risk forfeiture. • If you experience an issue, DO NOT re-send the same job without first speaking to and receiving approval from a manager – doing so will forfeit any possible print credit or reprint you may have been entitled to – even for legitimate print errors! • Do not accept (i.e., walk away with) any prints that have issues – doing so indicates that you have accepted the print “as-is” and forfeit any possible print credit or reprint you may have been entitled to. • Prints will be held in the labs for one week and then discarded. • The department has a 24 – 48 hour turn around time on large format print jobs. Do not wait until the last minute to send your work to the plotter. Print early, especially during finals! • Food, liquids of any kind, phone conversations, cutting, gluing or any other non-digital activity are prohibited in the Academic Computing labs. • You may only use one computer at a time. • Never share your Pratt ID card or Pratt OneKey credentials. Security will be contacted and Disciplinary action will be taken.

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PRICING Black and White Laser Printing

Paper: Xerox Digital Laser Opaque 18lb 8.5” x 11” Page $0.05 11” x 17” Page $0.10

Thesis Printing

Paper: Library-Approved* Strathmore Script 100% PC Smooth Acid-Free Watermarked 24lb Single-sided B&W Page $0.50 Duplexed B&W Page $0.95 Single-sided Color Page $1.25 Duplexed Color Page $2.45 Duplexed Color or B&W Offset Page $1.70

Color Laser Prints

Paper: Hammermill Digital Color 32lb Bond 8.5” x 11” Page $0.99 11” x 17” Page $1.99 12” x 18” Page $2.15 *Available only from the EDS Computer Lab

Large Format Printing (Standard)

Heavy Weight Coated (35.5” printable width) Heavy Weight Coated (59.5” printable width)

$3.25 per linear foot $6.25 per linear foot

Large Format Printing (Specialty Medias)

*Always check with manager regarding specialty media availability for plotting *All prices per linear foot Premium Instant-Dry Photo Gloss or Satin (60”) $12.50 Premium Instant Dry Photo Gloss or Satin (36”) $7.50 Vellum (36”) $7.50

Hahnemuehle Fine Art Photo 308gsm (24”)

$7.50

Hahnemuehle fine Art Photo 308gsm (44”)

$14.00

Transluscent Bond (24”) $2.75 Self Adhesive Vinyl (42”)

$14.00

High-Quality Single Knit (50”)

$10.00

Clear Film (acetate) (36”)

$8.50

Vivid Color Backlit Film (36”)

$7.50

Professional Matte Canvas (36”)

$18.00

Polyester Matte Film (36”)

$9.50

Matte Film Mylar (36”)

$7.50

HP Matt Litho Realistic* (36”)

$12.00

LexJet Sunset Velvet Rag* (36”)

$14.00

LexJet WR Satin Fabric* (60”)

$16.50

Artist Canvas (58”) $9.00

Photo Gloss or Satin 240gsm (24”)

$4.50

Polyester Rag (58”) $10.00

Sunset Velvet Rag (44”)

$17.25

Organza (52”) $12.50 Crepe de Chine (42”)

$13.25

Cotton Broadcloth (54”) $9.00 Cotton Stretch Denim (50”)

$11.50

Cotton Duck (58”) $11.50

Belgian Linen (52”) $12.50 Nylon Lycra (54”) $16.00 Bamboo Twill (50”) $12.50 Fine Art Photo 188gsm (24”) $6.50

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Hand-Sueded Microfiber (58”)

$11.00

Chiffon (40”)

$15.00

PRINTING TIPS Avoid the most common printing problems: Make sure your files use Adobe Creative Cloud’s default color space. Make sure any and all type in your file is outlined and all layers are flattened or merged. Make sure all non-printing elements are removed from your file before creating your PDF. This is especially important in Illustrator and InDesign. Make sure all embedded images in your Illustrator and InDesign files are flattened and uncompressed. Make sure the PDF files you wish to print are saved locally on the lab computer, not on an external hard drive or directly from the web. Always use the “DOC_PDFpresets” preset when creating your PDF files. Make sure to properly and uniquely name your file, not something generic like “print.pdf” or common names like “smith_final” or “kim_final.” Remember your file name and know your Pratt One Key and ID Number. Managers cannot assist you without that information. Always send standard page sizes to the laser-jet printers – 8.5x11, 11x17 or 12x18 (available from EDS only). International page sizes are not supported. Make sure to choose the same printer in both the “Page Setup” and “Print” dialogue box in Adobe Acrobat Pro. Triple-check you are sending to the correct printer when at the release station. Always check what stocks are loaded on the large format plotters when printing on specialty media. Check the notice board inside the SOC (Specialty Output Center) lab before sending your job in order to avoid printing on the wrong stock. Do not send booklets, multi-page documents, or multiple copies of single pages to the plotters. When plotting, make sure your longest axis does not exceed the printable width of the loaded media. Always double-check your page size and orientation to ensure your file will print properly and not be automatically resized. See page 13 for instructions. After entering your OneKey credentials in the Equitrac Print Assistant dialogue box, allow the price to calculate before clicking “Accept.” If the cost doesn’t finish calculating, your job will not be sent to the release station. Never hesitate to ask for help if you have issues or questions after reading this print guide. If you find any discrepancies when using this guide, please report it to a nearby manager.

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PHOTOSHOP FORMATTING YOUR PHOTOSHOP FILE 1. If your image contains multiple layers, they must be flattened. Go to: Layer > Flatten Image (fig. 1) 2. Save your image as a .jpg or .tif file. Select: File > Save As. (fig. 2)

Name your file, then in the “Format” drop down menu select your desired file type.

Click “SAVE”

NOTE: If saving a .tif file, make sure to save “as a copy,” not as layers. This image is now ready to be incorporated into any CC application or to be saved as a PDF file for print.

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3. With your CC Photoshop Project open select: File > Save As. Select “Photoshop PDF” as your file format. Rename your file if you choose, then click “SAVE.” 4. In the next dialogue box be sure that “DOC_PDFpresets” is selected as your Adobe PDF preset and that you save your work locally to the computer. (fig. 4)

Click “Save PDF”

You are now ready to output your project to a printer or plotter using Adobe Acrobat.

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ILLUSTRATOR FORMATTING YOUR ILLUSTRATOR FILE 1. With your Illustrator file open, go to:

Select > Object > All Text Objects. (fig. 1)

This will select all the type in your file. 2. Go to: Type > Create Outlines. 3. Next, flatten your file. Click the small arrow in the top right of the layers palette. Click: “Flatten Artwork” 4. Click: File > Save As.

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Select Adobe PDF as your file Format. Rename your file if you choose. Click “SAVE”

5. In the next dialogue box, be sure that “DOC_ PDFpresets” is selected as your Adobe PDF preset and that you save your work locally to the computer. Click “Save PDF” You are now ready to output your project to a printer or plotter using Adobe Acrobat.

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INDESIGN FORMATTING YOUR INDESIGN FILE *Make sure you have created an InDesign document that is intented for printing. 1. With your InDesign file open, make sure that all layers are merged. In the layers tab, select all of your layers and then right click. Click “Merge Layers” (fig. 1)

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Also make sure that all images and elements are properly linked to your file. 2. Convert all your text to outlines. Choose: Edit > Select All (fig. 2) Choose: Type > Create Outlines (fig. 3) 3. After outlining your text, save your file as a new file so as not to override your work. Example: jsmithbook_flattened.indd” You are now ready to Export your file to PDF using the instuctions on the next page.

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CREATING A PRINTABLE PDF DOCUMENT FROM YOUR FORMATTED INDESIGN FILE 4. Go to: File > Export (fig. 4) 5. Double check that you are exporting your work locally to the computer and that Adobe PDF (Print) is selected in the format drop down menu. (fig. 5) Rename your project if you wish.

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Click “OK”

Click “Save”

6. In the Export Adobe PDF Dialogue box, check that “DOC_PDFpresets” is selected as the Adobe PDF preset. (fig. 6)

Click “Export”

You are now ready to output your project to a printer or plotter using Adobe Acrobat.

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AUTOCAD FORMATTING YOUR AUTOCAD FILE

1. Click the “Layout 1” tab in the lower left corner to give you the AutoCAD default page size. (fig. 1)

(1) 2. Right click the “Layout 1” tab to open the “Page Setup Manager”. Create a new layout or modify the existing AutoCAD default. (fig. 2)

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3. In the “Page Setup - Model” dialogue box under “Printer/plotter” select “Adobe PDF”. (fig. 3) With Adobe PDF as your printer, click the “Properties” button to the immediate right. In the “Plotter Configuration Editor,” under “Device and Document Settings” select the “Custom Properties” button. (fig. 4) In the “Adobe PDF Document Properties” menu, navigate to the “Layout” tab on the left and click “Advanced.” (fig. 5)

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FORMATTING YOUR AUTOCAD FILE CONTINUED

6. Under “Paper Output,” select the ”Paper Size” drop down menu. Choose: “Postscript Custom Page Size.” (fig. 6) The “Postscript Custom Page Size” dialog box will open. Enter your desired dimensions.

IMPORTANT NOTE:

If you are sending to a 36” plotter and any of your file’s dimensions exceed 35.5”, you MUST choose ”Short Edge First” as your “Paper Feed Direction.” If you are sending to a 60” plotter, choose (6) “Short Edge First” if any axis exceeds 59.5” 7. Click “OK” to return to the “Page Setup” dialogue box. You will be prompted to save your settings. Click “OK” 8. Click “OK” once more to return to the main workspace. Now, format your drawing to fit the new page size. Double-clicking on the page allows you to resize the drawing frame; doubleclicking inside the model space allows you to move the drawing within its frame. (7) Check the scale toolbar on the lower right-hand side to make sure your drawing is sized correctly. (fig. 8) 9. When you are ready to print your layout, click on the “A” menu browser in the upper-left and select: Print > Plot. 10. Ensure that the selected printer is “Adobe PDF pc3” and NOT “Adobe PDF”. Double check that “Postscript Custom Page Size” is selected and that your desired size is previewed in the “Printer/Plotter” area. 12. Click OK. Now choose a name for your PDF and open it in Adobe Acrobat. (8) You are now ready to output to the physical printer or plotter. LAB PRINT GUIDE 11

REVIT FORMATTING YOUR REVIT FILE

1. Click “R” and choose “Print.” (fig. 1) The “Print” dialogue box will open. 2. Select “Adobe PDF” as your printer then click the “Properties” button. (fig. 2) 3. When the “Adobe PDF Document Properties” dialogue box opens, select the “Layout” tab. Check that your orientation is set as “Portrait” and then click the “Advanced” button at the bottom.

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The “Adobe PDF Converter Advanced Options” dialogue box will open. (fig. 3) 4. Select the “Paper Size” drop down menu and choose “Postscript Custom Page Size.” (fig. 4) Then click the “Edit” button to the right. This will open the “Post Script Page Size Definition” dialogue box.

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FORMATTING YOUR REVIT FILE CONTINUED

5. In the “PostScript Custom Page Size Definition” dialogue box, enter your desired dimensions. (fig. 5)

IMPORTANT NOTE:

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If you are sending to a 36” plotter and any of your file’s dimensions exceed 35.5”, you MUST choose ”Short Edge First” as your “Paper Feed Direction.” If you are sending to a 60” plotter, choose “Short Edge First” if any axis exceeds 59.5” Click “OK” The “Save PDF File As” dialogue box will launch. 6. In the “Save PDF As” dialogue box, be sure that you save you work locally to the computer. Re-name your file here if you desire.

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Double check that your file type is “PDF” and then click “Save”. The PC PDF Print Driver will create your printable pdf and automatically open it in Acrobat. You are now ready to output to the physical printer or plotter. Contine to page 14 for plotting instructions.

IMPORTANT NOTE: When printing your PDF file created from a Revit file, you MUST use the “Print As Image” mode. This is accessable by clicking the (7A) “Advanced” button in Acrobat’s “Print” dialogue box. (fig. 7a & 7b)

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LARGE-FORMAT PLOTTERS PRINTING TO LARGE-FORMAT PLOTTERS Plotters include ALL DOC plotters (HW coated paper only) & EDS plotters (specialty stocks and photo output).

1. In Adobe Acrobat, choose: File > Print In the print dialogue box, select the appropriate plotter. (fig. 1)

A list of available printers and paper information can be found on page 2 of this guide. BEFORE YOU PRINT: Do NOT send multiple documents, booklets, or multiple copies of a single page to the plotters. Send only ONE properly formatted PDF file at a time. Print ONLY files saved locally to the computer. Do NOT print from a CD, flash drive, external drive, LMS, the internet, your email, cloud storage or any other external source. Do NOT send PDFs created on your laptop or home / personal computer. Only PDFs created in the labs using the “DOC_PDFpresets” preset should be sent to the plotters.

(1) 2. Click the “Properties” button. 3. A new “Document Properties” box will open. Click the “Advanced” button at the bottom of that box. (fig. 2)

Print errors caused by poorly formatted files (not following our workflow explained in thisguide) or PDFs created that did not use our “DOC_PDFpresets” preset will not be eligible for print credit or reprint.


PRINTING TO LARGE-FORMAT PLOTTER CONTINUED 4. A new “Advanced Options” box will open. Click the “Paper Size” drop down menu and select “PostScript Custom Page Size” (fig. 3) 5. In the new “PostScript Custom Page Size Definition” menu, set the height and width of your document in portrait orientation.

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IMPORTANT NOTE: If one edge is longer than the maximum printable width of your chosen plotter, you MUST SELECT ”SHORT EDGE FIRST” for “Paper Feed Direction” TO CORRECTLY SCALE YOUR PRINT. (fig. 4) For example, if you are sending a 36”x48” file to a plotter with a maximum printable width of 35.5”, you must choose “short edge first.” Otherwise the 48” edge will print first, but will be automatically / incorrectly scaled to fit. In all other cases, select ”Long Edge First.” If you do not follow these directions, your file will be automatically resized and will print incorrectly.

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5. Click “OK” to return to the main, “Print” dialogue box. Under “Page Size & Handling” select “Actual Size” to correctly scale your document to the page. (fig. 5) 6. Click ”Print” only after you have addressed all of these settings. *See page 20 for Equitrac login instructions.

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LAB PRINT GUIDE 15

BOOKLET PRINTING PRINTING A BOOKLET TO A LASERJET PRINTER

This step-by-step guide supposes that you wish to print and 11x17” booklet. In order to ensure proper layout, make sure that your original InDesign file had a page count that is a multiple of four – four, eight, sixteen pages, etc.) The Laser Jet printers in the Academic Computing labs do not offer finishing options. Additionally, full bleed printing is not available, unless you design your bleed within the printable area of your file (10.5x16.5”). 1. In Adobe Acrobat, rotate your PDF booklet so that the pages are vertically orientated. Select: View > Rotate View > Clockwise (fig. 1) 2. Click: File > Print Choose your desired laser printer. 3. Click ”Page Setup...” and choose ”11x17” (tabloid) paper size and click ”OK.” (fig. 2)

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4. Click ”Properties.” The properties tab will take a moment to load.

For printing to Color LaserJet Printers: Once the ”Properties” box has loaded,choose ”Layout” from the options. In the ”2-sided Printing” drop down menu choose ”Short Edge Binding.” Click ”OK.” (fig. 3a)

For printing to B&W LaserJet Printers: Once the ”Properties” box has loaded, select the ”Printing Shortcuts” tab from the options. In the ”Print on both sides” drop down menu, choose ”Yes, flip up.” Click ”OK.” (fig. 3b)

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5. In the main ”Print” dialogue box, make sure that the page sizing option is set to ”Actual size” and that the preview of the document looks appropriate.

Click ”Print”

*See page 21 for Equitrac login instructions.

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COLOR LASER PRINTERS

PRINTING TO COLOR LASERJET PRINTERS 1. In Adobe Acrobat, select: File > Print Choose your desired laser printer. 2. Click the ”Page Setup...” button on the bottom right of the ”Print” dialogue box and select your appropriate leter size (US standard sizes ONLY) and orientation. (fig. 1) 3. Back, in the main ”Print” dialogue box, be sure that ”Size Options” is set to ”Actual Size.” (fig. 2)

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Click ”Print” to send your job to the printer. *See page 21 for Equitrac login instructions.

(2) ADDITIONAL STEP: DUPLEX PRINTING 4a. Click the “Properties” button. (It may take a moment to load). In the “Properties” dialogue box, Select the “Fiery Printing” tab.

4b. Then select the “Basic” tab in the menu along the top. Under the “2-sided Printing” drop down menu, select your desired binding edge. Click “OK.” *This function is only available in the EDS MCC, and HHL labs for letter and 11x17” page sizes. LAB PRINT GUIDE 17

B&W PRINTERS PRINTING TO B&W LASERJET PRINTERS 1. With your PDF file opened in Adobe Acrobat, choose: File > Print. 2. Under “Printer”, choose the appropriate printer for the lab you are in: a. EDS-BW b. MCC-BW c. HHL-BW

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3. Click the “Properties” buttom (next to “Printer”). a. Click the “Printing Shortcuts” tab on the right. b. Under “Paper Sizes,” choose your appropriate paper size. (fig. 2) *Send only US standard sizes: letter, 11x17” & 12x18” – available in EDS only. c.Click “OK” to return to the main “Print” dialogue box. 4. Click “Print” to send your job to the printer.

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*See page 21 for Equitrac login instructions.

FOR DUPLEX (DOUBLE-SIDED) PRINTING: 5a. Click the “Properties” button. Once the ”Properties” box has loaded, select the ”Printing Shortcuts” tab from the options.

5b. In the ”Print on both sides” drop down menu, choose your desired orientation and binding edge. Select “Yes, flip over” for long-edge binding. Select “Yes, flip up” for short edge binding. Ensure your choices are correct in the preview on the right side of the dialog box. Click “OK.” *Duplex printing is only available for letter and 11x17” page sizes.

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THESIS PRINTER PRINTING THESIS PAPERS 1. Open your Microsoft Word file. Choose: File > Print 2. In the “Printer” drop down menu, choose: “MCC-THESIS” 3. Click “Print” to send your job to the thesis printer. *See page 21 for Equitrac login instructions. *Equitrac automatically calculates the price for color or B&W thesis pages.

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EQUITRAC

RELEASING TO A PRINTER / PLOTTER 1. After you click ”Print” from Adobe Acrobat or Microsoft Word, the Equitrac Express Print Assistant will pop up and prompt you to login using your OneKey information. (fig. 1) This is the same ID and password you use to log into the computer.

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2. Cost Preview: After entering your ID and password, the cost of the document will be calculated. (fig. 2) To avoid pint errors, do NOT click ”Accept” until the price shows up. If the price is incorrect or does not show up, check your settings and then ask a lab monitor for assistance. *Pricing information can be found on page 2 of this document.

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RELEASING TO A PRINTER / PLOTTER CONTINUED 3. At the Release Station: After clicking ”Accept” on the Equitrac Print Assistant box, you must go to a release station to release your print.

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3a. Swipe your PrattCard or enter your username and password using a keyboard to log into the station. 3b. Select the jobs you wish to release. Double check that you are sending the correct job to the correct printer! 3c. Click ”Print” 3d. The Payment Selection window will prompt you to choose your payment method. (fig. 3) Print Account: is the $10.00 print allotment every student receives each semester. Account – Pratt Bucks: is the money you’ve deposited into your PrattCard. Ask for assistance if you see an inaccurate balance amount. 5. Select your preferred payment method and click “OK” to send your job to the printer. If you have difficulty releasing your prints or if they Payment Selection window doesn’t show up, ask for assistance.

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