Scope of Application ... tender box o Proceedings of the bid opening will be recorded in ... The time for bid opening shall be same as for the deadline for receipt ...
Procurement – An Introduction Eng. S. Shanmugananthan Deputy Director Irrigation
● Procurement manual Procurement Manual 2006 as on May 2007.pdf
Scope of Application • All Procurements Irrespective of Source of Funding
• For NPC, amendments are made through Provincial Treasury Circular No:PT/30/2007 of 14th December 2007 •
PROCUREMENT CIRCULAR.doc
Guidelines of Foreign Funding Agencies • If allowed, NPA Guidelines could be used • If not, Funding Agency Guidelines shall prevail to the extent applicable
• In the event of conflict, Funding Agency’s Guidelines take precedence
Procurement Process • Ensuring Funds • Preparing Bidding Documents
• Evaluation • Decision • Issuing Letter of Acceptance. • Signing Agreement.
Who is Procuring Entity? The Bodies where GOSL has effective control. ● Provincial Council ● Ministry ● Department
● Any Sub Division ● Project
Responsibilities of the Procuring Entity ● Preparedness Activities ● Coordination ● Prepare IFB for TEC’s Approval ● Prepare DBD for TEC’s Approval
● Coordinate meetings with PC & TEC ● Circulation of meetings minutes
Who are responsible? ● Procurement Committee and
● Technical Evaluation Committee Shall be responsible for the entire Procurement process.
Responsibilities and Duties of PC ● Ensuring Funds ● Agreeing Procurement Time Schedule (PTS) ● Agreeing with TEC on Procurement Process ●Determining IFB Dates
• TEC to assist the Procurement Committee Chairman - competent person in the relevant field One member - competent person in procurement And another one member
• Single member TEC Civil work less than Rs. 2.0 Million Goods & Supplies less than Rs. 0.5 Million “or”
Technical competent person added to the PC
Responsibilities and Duties of TEC ● Recommend and agree PTS with PC ● Review and approve Specifications ● Review and approve Bidding Document ● Direct PE to obtain clarification. ● Approve and issue addenda ● Agree upon bid opening procedure ● Make recommendations to PC ● Review the Draft Contract
BID OPENING
BID OPENING • Shall be done by a committee appointed by PC. • Bid opening committee (BOC) must ensure: o that the clock is set correctly.
o That the bids received in time are deposited in the tender box o Proceedings of the bid opening will be recorded in the prescribed forms;
BID OPENING • The time for bid opening shall be same as for the deadline for receipt of bids or promptly
• The bid opening shall take place at the location described in the bidding document.
• No bid shall be rejected at the bid opening on any grounds other than returning a late bid
Process
BID OPENING “Withdrawals” (if any) opened first. “modification” be placed with the respective “original” bid. “modification” be opened next Original bid of the modification envelope be opened next. Original bid of the other bidders be opened next.
BID OPENING
Process
The BOC shall read out the following at the bid opening: a) Name and address of the bidder b) Absence or presence of the bid security;
c) The bid price d) If contracts awarded in different items or lots such prices e) The discounts offered
Process
BID OPENING Resealed the envelope before handing
over the documents to the PE.
The PE shall hand over the bid documents to the Chairman of TEC in sealed form.
