SANTA CRUZ METROPOLITAN TRANSIT DISTRICT

AGENDA BOARD OF DIRECTORS REGULAR MEETING OF OCT. 25, 2013 9:00 AM MISSION STATEMENT: “To provide a public transportation service that enhances personal mobility and creates a sustainable transportation option in Santa Cruz County through a cost-effective, reliable, accessible, safe, clean and courteous transit service.” THE BOARD MEETING AGENDA PACKET CAN BE FOUND ONLINE AT WWW.SCMTD.COM AND IS AVAILABLE FOR INSPECTION AT SANTA CRUZ METRO’S ADMINISTRATIVE OFFICES LOCATED AT 110 VERNON STREET, SANTA CRUZ, CALIFORNIA            

Director Margarita Alejo Director Hilary Bryant Director Dene Bustichi, Vice Chair Director Daniel Dodge, Chair Director Zach Friend Director Ron Graves Director Michelle Hinkle Director Deborah Lane Director John Leopold Director Bruce McPherson Director Lynn Robinson Ex-Officio Director Donna Blitzer

City of Watsonville City of Santa Cruz City of Scotts Valley City of Watsonville County of Santa Cruz City of Capitola County of Santa Cruz County of Santa Cruz County of Santa Cruz County of Santa Cruz City of Santa Cruz UC Santa Cruz

Leslie R. White, General Manager Leslyn K. Syren, District Counsel TITLE 6 - INTERPRETATION SERVICES / TÍTULO 6 - SERVICIOS DE TRADUCCIÓN Spanish language interpretation and Spanish language copies of the agenda packet are available on an asneeded basis. Please make advance arrangements with Tony Tapiz, Administrative Services Coordinator at 831-426-6080. Interpretación en español y traducciones en español del paquete de la agenda están disponibles sobre una base como-necesaria. Por favor, hacer arreglos por adelantado con Tony Tapiz, Coordinador de Servicios Administrativos al numero 831-426-6080. AMERICANS WITH DISABILITIES ACT The Board of Directors meets in an accessible facility. Any person who requires an accommodation or an auxiliary aid or service to participate in the meeting, or to access the agenda and the agenda packet (including a Spanish language copy of the agenda packet), should contact Tony Tapiz, Administrative Services Coordinator, at 831-426-6080 as soon as possible in advance of the Board of Directors meeting. Hearing impaired individuals should call 711 for assistance in contacting Santa Cruz METRO regarding special requirements to participate in the Board meeting. For information regarding this agenda or interpretation services, please call Santa Cruz METRO at 831-426-6080.

AGENDA BOARD OF DIRECTORS MEETING OCTOBER 25, 2013 MEETING LOCATION: SANTA CRUZ CITY COUNCIL CHAMBERS 809 CENTER STREET SANTA CRUZ, CA

9:00 A.M. NOTE: THE BOARD CHAIR MAY TAKE ITEMS OUT OF ORDER SECTION I: OPEN SESSION 1.

CALL TO ORDER

2.

ROLL CALL

3.

ANNOUNCEMENTS

4.

COMMUNICATIONS TO THE BOARD OF DIRECTORS

This time is set aside for Directors and members of the general public to address any item not on the Agenda which is within the subject matter jurisdiction of the Board. No action or discussion shall be taken on any item presented except that any Director may respond to statements made or questions asked, or may ask questions for clarification. All matters of an administrative nature will be referred to staff. All matters relating to Santa Cruz METRO will be noted in the minutes and may be scheduled for discussion at a future meeting or referred to staff for clarification and report. Any Director may place matters brought up under Oral and Written Communications on a future agenda. In accordance with District Resolution 69-2-1, speakers appearing at a Board meeting shall be limited to three minutes in his or her presentation. Any person addressing the Board may submit written statements, petitions or other documents to complement his or her presentation. When addressing the Board, the individual may, but is not required to, provide his/her name and address in an audible tone for the record.

4-1

CORRESPONDENCE FROM COMMITTEE FOR LA POSADA BUS SERVICE Margaret Knight, Santa Cruz, CA

5.

LABOR ORGANIZATION COMMUNICATIONS

6.

ADDITIONAL DOCUMENTATION TO SUPPORT EXISTING AGENDA ITEMS CONSENT AGENDA

All items appearing on the Consent Agenda are recommended actions which are considered to be routine and will be acted upon as one motion. All items removed will be considered later in the agenda. The Board Chair will allow public input prior to the approval of the Consent Agenda items.

7-1.

ACCEPT AND FILE PRELIMINARILY APPROVED CLAIMS FOR THE MONTH OF JULY 2013

7-2.

ACCEPT AND FILE MONTHLY BUDGET STATUS REPORTS YEAR TO DATE AS OF JULY 31, 2013 PAGE 2 OF 3

AGENDA BOARD OF DIRECTORS MEETING OCTOBER 25, 2013 7-3.

CONSIDER ADOPTING A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO SUBMIT AN APPLICATION AND SIGN NECESSARY AGREEMENTS FOR FUNDING FROM THE FY14 CALIFORNIA TRANSIT SECURITY GRANT PROGRAM

7-4.

STATUS REPORT OF ACTIVE GRANTS AND SUBMITTED GRANT PROPOSALS FOR OCTOBER 2013

7-5.

ACCESSIBLE SERVICES REPORT FOR AUGUST 2013

7-6.

CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT RENEWAL WITH DELTA DENTAL THROUGH THE CALIFORNIA STATE ASSOCIATION OF COUNTIES EXCESS INSURANCE AUTHORITY (CSAC-EIA) FOR EMPLOYEE DENTAL INSURANCE

7-7.

CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT RENEWAL WITH THE HARTFORD FOR EMPLOYEE LIFE AND ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE

7-8.

CONSIDERATION OF METROBASE STATUS REPORT

7-9.

CONSIDERATION OF TORT CLAIMS: REJECT THE CLAIM OF USAA (SUBRO. FISCHETTE), CLAIM #130015; REJECT THE CLAIM OF SANDRA ENGLAND, #13-0016 REGULAR AGENDA

8.

CONSIDERATION OF RESOLUTION OF APPRECIATION FOR THE SERVICES OF DAVID R. MAHAN AS A TRANSIT SUPERVISOR FOR THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT Presented by Daniel Dodge, Chair

9.

CONSIDERATION OF 2014 BOARD OF DIRECTORS MEETING SCHEDULE Presented by Tony Tapiz, Administrative Services Coordinator

10.

ORAL REPORT OF THE RECRUITMENT TASK FORCE Presented by Daniel Dodge, Chair

11.

ANNOUNCEMENT OF NEXT MEETING

12. ADJOURNMENT Adjourn to the next Board of Directors meeting. Pursuant to Section 54954.2(a)(1) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. The agenda packet and materials related to an item on this Agenda submitted to the Board of Directors after distribution of the agenda packet are available for public inspection in the Santa Cruz METRO Administrative Office (110 Vernon Street, Santa Cruz) during normal business hours. Such documents are also available on the Santa Cruz METRO website at www.scmtd.com subject to staff’s ability to post the document before the meeting.

PAGE 3 OF 3

- THIS PAGE INTENTIONALLY LEFT BLANK -

Committee For La Posada Bus Service 609 Frederick Street # 246 Santa Cruz CA 95062 October 14, 2013

Dear Mr. White and Metro Board: We appreciate renewal of our bus stop and thank you for your unanimous vote that made it all possible. We also want to thank the staff for implementing our bus route and schedule. In the near futm'e we need our bus service to be a community route that includes 41st Mall. We at La Posada are looking forward to continued cooperation with the Metro Board and Mr. White in the coming year. Sincerely,

.//~/ VJ ((It>! tJ'10~/ Margaret Knight, Secretary

4-1.1


7-1.1

SANTA CRUZ METROPOLITAN TRANSIT DISTRICT CHECK JOURNAL DETAIL BY CHECK NUMBER ALL CHECKS FOR ACCOUNTS PAYABLE

PAGE

1

E675 002952 M100 117

8,219.49 546

357.61 166

9,234.55 002979

46384 07/01/13

46385 07/01/13

78.46 M041 988.41 282

470.13 20.40 39.23 552.35

46383 07/01/13

46381 07/01/13 46382 07/01/13

07/01/13 07/01/13 07/01/13 07/01/13

1,908.54 001183 123.92 372 100.68 001172

46374 07/01/13 46375 07/01/13 46376 07/01/13

46377 46378 46379 46380

267.02 001000 39.23 M039 1,193.98 001329

909 001124 002448 003034 002063

46371 07/01/13 46372 07/01/13 46373 07/01/13

1,194.06 11,083.47 300.00 5,000.00 92.87

002941 001G 001348 002689 M033 502 M022 001159 002627

001353 001312 001312 002109

38.50 002814 2,567.55 504

07/01/13 07/01/13 07/01/13 07/01/13 07/01/13

46364 46365 46366 46367 46368

142.68 85.73 9,084.00 171.53 78.46 641,507.88 78.46 293.63 649.84

-75.00 -1,360.74 -1,360.74 1,050.00

46369 07/01/13 46370 07/01/13

07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13

46355 46356 46357 46358 46359 46360 46361 46362 46363

45533 07/23/13 45731 07/22/13 46023 07/22/13 46212M07/01/13

HUNT & SONS, INC.

HOSE SHOP, THE

GRANITEROCK COMPANY

GOUVEIA, ROBERT GRAINGER

FLEISLER, CLAIRE FLYERS ENERGY LLC GARCIA, HELEN GILLIG LLC

ECOLAB VEHICLE CARE DIVISION FEDERAL EXPRESS FERGUSON ENTERPRISES INC. #795

DAIMLER BUSES N. AMERICA INC. DAVILA, ANA MARIA DOC AUTO LLC

CREATIVE BUS SALES, INC. CUMMINS WEST, INC.

CLASSIC GRAPHICS CLEAN ENERGY CLEAR VIEW, LLC COASTAL LANDSCAPING INC. COSTCO

0

0

0

0

VISION COMMUNICATIONS ANTHEM BLUE CROSS ANTHEM BLUE CROSS CITY OF SANTA CRUZ/PARKING 7/13-12/13 7 PERM 2Q AA SAFE & SECURITY CO AT&T ATHENS INSURANCE SERVICE, INC. B & B SMALL ENGINE BAILEY, NEIL 0 CA PUBLIC EMPLOYEES' CAPELLA, KATHLEEN 0 CATTO'S GRAPHICS, INC. CDW GOVERNMENT, INC. 53649 53568 53662 53599 53663 53629 53673 53579 53650 53651 53585 53620 53567 53640 53575 53580 53615 53584 53652 53605 53664 53586 53619 53614 53694 53606 53607 53645 53582 53665 53595 53596 53666 53572 53573 53574 53591 53569 53570 53624 53625 53597 53598 53617 53630

52093 52529 53085 53327 KEYS FOR CUSTODIANS 6/7-7/6 REPEATERS JULY 13 WHEELS FOR YARD VACU JUL 13 RETIRE SUPP JUL 13 MED INSURANCE JUL 13 RETIREE SUPP BIG BASIN PROMO OFFICE SUPPLIES OFFICE SUPPLIES BODYWORK PC #1119 LNG 6/3/13 WINDOW CLEANING WTC SPRINKLERS SVTC BIG BASIN EVENT BATTERIES KEYHOLE WASHER PRESSURE VALVE LABOR BUS #2805 HYDRAULIC FILTER JUL 13 RETIRE SUPP 'A' INSPEC PC #1113 RPR BALLJNT PC #1120 CLEANING SUPPLIES FREIGHT BROKEN PIPE MMF GOLF BROKEN PIPE MMF GOLF TRAVEL REIMBURSEMENT PROPANE JUL 13 RETIREE SUPP FIRST AID KIT SEAT CUSH VEH #2405 JUL 13 RETIREE SUPP YELLOW POST SLEEVE LAMP BULB LIGHTS FLUO LAMP TUBES PENNZ 115,125,135DUB PENNZ 115,125,135DUB STUCCO DRIP STOP BUS STOP BS2696 FUEL NOZZEL FITTING SHOP AIR HOSE OIL LUBE OIL 06/05/13

3/8-4/7 DVR RENTAL MAY 13 COBRA PERS JUN 13 COBRA PERS 7/13-12/13 7 PERM 2Q

142.68 85.73 9,084.00 171.53 78.46 641,507.88 78.46 293.63 162.46 487.38 1,194.06 11,083.47 300.00 5,000.00 42.19 50.68 38.50 1,957.65 609.90 267.02 39.23 37.40 1,156.58 1,908.54 123.92 87.48 13.20 470.13 20.40 39.23 500.86 51.49 78.46 156.69 116.66 570.20 144.86 3,824.00 4,356.00 19.43 20.06 345.34 12.27 412.34 8,822.21

-75.00 -1,360.74 -1,360.74 1,050.00

**VOID **VOID **VOID MANUAL

DATE: 07/01/13 THRU 07/31/13 -----------------------------------------------------------------------------------------------------------------------------------CHECK CHECK CHECK VENDOR VENDOR VENDOR TRANS. TRANSACTION TRANSACTION COMMENT NUMBER DATE AMOUNT NAME TYPE NUMBER DESCRIPTION AMOUNT ------------------------------------------------------------------------------------------------------------------------------------

DATE 09/24/13 09:06

7-1.2


PAGE

2

29,684.00 001176 15.00 E088 621.50 043

337.71 39.23 247.21 350.00 337.61 132.20

46397 07/01/13

46398 07/01/13 46399 07/01/13

07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13

07/01/13 07/01/13 07/01/13 07/01/13

46400 46401 46402 46403 46404 46405

46406 46407 46408 46409

46410 07/01/13 46411 07/01/13

14,692.72 001063

46396 07/01/13

M085 M030 001379 003084

769.17 018 99.73 135

78.46 39.23 2,489.89 500.00

-647.07 001454

46395 07/01/13

M057 M109 M064 187 M058 E173

647.07 001454

001320 M061 878 003058 001555 001145 003017 001052

46395 07/01/13

12,113.25 309.70 942.00 353,240.23 114.71 702.78 23,927.35 506.70 264.11 041

07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13

46394 07/01/13

46386 46387 46388 46389 46390 46391 46392 46393

SALINAS VALLEY FORD SALES SANTA CRUZ AUTO PARTS, INC.

ROSSI, DENISE ROWE, RUBY SAFETY-KLEEN SALA BROTHERS WATER TRUCKING

PARHAM, WALLACE PEREZ, CHERYL PETERS, TERRIE POLAR RADIATOR SERVICE INC POTEETE, BEVERLY RHODES, BRUCE

O'DONNELL, SHAWN PALACE ART & OFFICE SUPPLY

NORTHSTAR, INC.

NEW FLYER IND. CANADA ULC DBA

MONTEREY BAY SYSTEMS


MISSION UNIFORM

0

0

0

0

IPI GRAMMTECH, LTD 7 KAMEDA, TERRY 0 KELLY SERVICES, INC. LEWIS C NELSON AND SONS INC MAC TOOLS INC DBA MANAGED HEALTH NETWORK MANSFIELD OIL CO OF GAINSVILLE MID VALLEY SUPPLY

53689 53674 53565 53691 53611 53628 53566 53592 53593 53594 53589 53590 53646 53692 53693 53692 53693 53571 53610 53612 53626 53632 53633 53634 53635 53636 53637 53638 53639 53642 53576 53577 53578 53604 53675 53667 53676 53583 53677 53641 53643 53644 53668 53669 53613 53680 53681 53588 53581 53587

7/1/13-6/30/15 MAINT JUL 13 RETIREE SUPP TEMP W/E 6/9/13 CONST MB THRU5/25/13 EMP REIMB N.PRESTON JULY 13 EAP PREMIUM DIESEL 6/1/13 CREDIT CLEANING SUPP CLEANING SUPPLIES CLEANING SUPPLIES UNIFORMS UNIFORMS UNIFORMS & LAUNDRY 4/1-6/30/13 OVERAGE 7/1-9/30/13 BASERATE 4/1-6/30/13 OVERAGE 7/1-9/30/13 BASERATE CREDIT MEMO INDICATOR STRIP KIT RAD ROD RPR GLASS UPPER READING LIGHTS PLATE&BELT VEH #2237 MISC INV PARTS VALVE SEAL ROOF HATCH SWITCH APR 13 MAINT MAY 13 MAINT TRAVEL REIMBURSEMENT OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES JUL 13 RETIREE SUPP JUL 13 RETIREE SUPP JUL 13 RETIREE SUPP BUS #9825 JUL 13 RETIREE SUPP TRAVEL REIMBURSEMENT TRAVEL REIMBURSEMENT TRAVEL REIMBURSEMENT JUL 13 RETIREE SUPP JUL 13 RETIREE SUPP PARTS WASHER SVC DUST CONTROL DUBOIS DUST CONTROL DUBOIS CORE EXCHANGES FILTERS BUMPER PAINT

12,113.25 309.70 942.00 353,240.23 114.71 702.78 23,927.35 -133.76 592.17 48.29 66.74 195.74 1.63 328.92 VOIDED 318.15 -328.92 **VOID -318.15 -493.44 254.40 781.48 128.98 110.80 197.81 13,329.70 18.30 316.48 48.21 14,842.00 14,842.00 15.00 18.92 376.55 23.33 202.70 337.71 39.23 247.21 350.00 337.61 30.11 72.37 29.72 78.46 39.23 2,489.89 250.00 250.00 769.17 84.35 15.38


DATE 09/24/13 09:06

7-1.3


PAGE

3

07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13 07/01/13

07/08/13 07/08/13 07/08/13 07/08/13 07/08/13 07/08/13 07/08/13

46437 07/08/13

46430 46431 46432 46433 46434 46435 46436

46428 07/01/13

46421 46422 46423 46424 46425 46426 46427

46418 07/01/13 46419 07/01/13 46420 07/01/13

46416 07/01/13 46417 07/01/13

46413 07/01/13 46414 07/01/13 46415 07/01/13

46412 07/01/13

434B 434 001353 001043 M076 M088 147

001193 001088 382 001141 294 478 001356

13,656.12 001844

297.40 478.37 180.00 2,520.00 145.03 874.00 3,005.03

665.94 001454

55.02 1,003.38 228.39 11,166.05 309.70 39.23 168.62

5,338.20 351 29.88 007 3,214.24 002829

39.23 M086 30,825.00 475

104.30 M010 39.23 M054 2,854.56 002954

10,160.90 079

BRINKS INCORPORATED

AA GLASS SHOP ADVANCED MECHANICAL SERVICES AIRTEC SERVICE AMERICAN BUSINESS SYSTEMS, INC ANDY'S AUTO SUPPLY BEE CLENE BRENCO OPERATING-TEXAS, LP


VERIZON CALIFORNIA VERIZON WIRELESS VISION COMMUNICATIONS VISION SERVICE PLAN VONWAL,YVETTE YAGI, RANDY ZEE MEDICAL SERVICE CO.

ULTRABAC SOFTWARE UNITED PARCEL SERVICE VALLEY POWER SYSTEMS, INC.

TOLINE, DONALD TRAPEZE SOFTWARE GROUP, INC.

0 0

7 7

0 0

0

0

SHORT, SLOAN 0 SLOAN, SUZANNE 0 TIRE DISTRIBUTION SYSTEMS, LLC 7

SANTA CRUZ MUNICIPAL UTILITIES

53653 53654 53655 53656 53657 53658 53659 53660 53661 53682 53678 53670 53600 53601 53602 53603 53671 53684 53685 53686 53687 53688 53690 53683 53608 53609 53616 53618 53647 53648 53631 53627 53679 53672 53564 53621 53622 53623 53700 53701 53801 53806 53748 53753 53761 53794 53746 53747 53706 53707

5/9-6/10 VERNON 5/9-6/10 VERNON IRRI 5/9-6/10 GOLF IRRIG 5/9-6/10 CED &WALNUT 5/9-6/10 GOLF CLUB 5/9-6/10 1200 RIV B 5/9-6/10 165 DUBOIS 5/9-6/10 920 PACIFIC 5/9-6/10 PAC ISLAND 5/9-6/10 1217 RIVER JUL 13 RETIREE SUPP JUL 13 RETIREE SUPP TIRES TIRES TIRES TIRES JUL 13 RETIREE SUPP FY14 SUPPORT FY14PASSIVR CALLBACK FY14 VOICE GENIE SUP FY14 PASS CERT SUPP FY14 PASS SUPPORT 7/30/13-7/30/16 MAIN FREIGHT OUT FILTER & O RINGS FILTERS WIRE LEAD SAUER FAN CONTROL 6/16-7/15 MT BIEWLAS 5/13-6/12 NEW PCCARD DESK MIC JULY 13 VSP JUL 13 RETIREE SUPP JUL 13 RETIREE SUPP SAFETY SUPPLIES SAFETY SUP FUEL STAT SAFETY SUPPLIES OPS SAFETY SUPPLY 4/1-6/30/13 OVERAGE 7/1-9/30/13 BASERATE 920 PACIFIC GLASS RP ANNUAL BACKFLOW TEST INSPECTION VERNON 7/1/13-6/30/14 MAINT MISC PARTS CARPET CLEAN VERNON SPARK PLUG SPARK PLUG APR 1200B SERVICE APR 1200B SERVICE

458.68 213.55 275.99 701.91 1,265.47 3,547.39 633.24 2,825.47 96.77 142.43 104.30 39.23 865.61 247.84 1,115.06 626.05 39.23 3,850.00 4,350.00 3,550.00 3,400.00 15,675.00 5,338.20 29.88 1,155.38 85.98 997.59 975.29 55.02 1,003.38 228.39 11,166.05 309.70 39.23 55.52 41.59 55.16 16.35 347.79 318.15 297.40 478.37 180.00 2,520.00 145.03 874.00 1,243.57 1,761.46 3,970.23 2,508.48


DATE 09/24/13 09:06

7-1.4


PAGE

4

878 003066 001233 852

753.60 8,885.00 2,029.19 830.80

46462 46463 46464 46465

07/08/13 07/08/13 07/08/13 07/08/13

1,166.53 E530 15.56 E021 262.65 166

117 003096 001212 003033 282

46459 07/08/13 46460 07/08/13 46461 07/08/13

44.92 16.25 76.50 102,038.63 6,707.97

172.88 546

07/08/13 07/08/13 07/08/13 07/08/13 07/08/13

4,759.53 912 710.63 R637 457.46 647

002388 002505 001174 002952

46458 07/08/13

46453 46454 46455 46456 46457

46450 07/08/13 46451 07/08/13 46452 07/08/13

61.00 840.00 2,087.50 14,506.81

7,062.00 001219 820.00 002949 2,364.47 001329

46443 07/08/13 46444 07/08/13 46445 07/08/13

07/08/13 07/08/13 07/08/13 07/08/13

15.20 002063 7,505.07 504

46441 07/08/13 46442 07/08/13

46446 46447 46448 46449

146.54 002898 45.82 130 70,088.02 001124

46438 07/08/13 46439 07/08/13 46440 07/08/13

KELLY SERVICES, INC. KIM FAMILY ENTERPRISES LLC KIMBALL MIDWEST LAW OFFICES OF MARIE F. SANG

GUIZAR, LISETH HILTNER, THOMAS HOSE SHOP, THE

GRANITEROCK COMPANY

GILLIG LLC GOODWILL INDUSTRIES OF SILICON GOVSTOR, INC. GP STRATEGIES CORPORATION GRAINGER

FOLGER GRAPHICS FRAUENHOFER, GREG AND TRISHA GENFARE A DIV OF SPX CORP

DOGHERRA'S INC. DTSC ESRI FLYERS ENERGY LLC

D&B POWER ASSOCIATES, INC DEANE INDUSTRIAL MACHINING DOC AUTO LLC

COSTCO CUMMINS WEST, INC.

CEB CONTINUING EDUCATION OF CITY OF WATSONVILLE UTILITIES CLEAN ENERGY

7

53708 53709 53778 53776 53713 53714 53715 53716 53719 53720 53721 53757 53758 53759 53712 53741 53786 53725 53710 53787 53788 53739 53730 53803 53740 53772 53727 53705 53736 53737 53781 53728 53711 53802 53782 53783 53784 53785 53815 53742 53814 53816 53734 53774 53800 53726 53756 53750 53751 53752

MAY 1200B SERVICE MAY 1200B SERVICE WORKERS COMP UPDATE 5/13-6/10/13 WTC LNG 6/12/13 LNG 6/14/13 LNG 6/17/13 LNG 6/19/13 PARTS FOR FUEL STAT PARTS FOR FUEL STAT PARTS FOR FUEL STAT LNG 6/10/13 LNG 6/05/13 LNG 6/08/13 BOD MEETING 6/28/13 REBUILT TRANSMISSION BUS #1001 7/1/13-6/30/14 MAINT INDUSTRIAL MACHINING BALL JOINTS PC #1101 BALL JOINTS PC #1119 TOWING #805 7/1/12-6/30/13 SCH B 7/1/13-6/30/18 MAINT 6/1-6/15 FUEL PC 6/1-6/15 FUEL NONREV 2013 HEADWAYS SUMMER SC 04-13-15 DRIVE MOTOR CASTER REAR PULLEY RPR PC #2403 SHREDDING 3/1-5/31 SERVICE LNG TANK PMT #3 LAMP RESTROOM CLOSED SIGN GARDEN SHED CUSTODIA GLOVES AND LAMPS TOOL REPLACE BARNES 920 PAC BALCONY RPR PLASTER TUITION REIMBURSEMEN TRAVEL REIMBURSEMENT MISC HOSE SUPPLIES HOSES VARIOUS TEMP W/E 6/16/13 JULY 13 RENT BULK HARDWARE SHOP CL# 1989102352 CL# 210227273

3,961.49 3,215.92 146.54 45.82 8,037.88 8,282.20 9,814.56 8,075.04 1,899.75 4,454.40 2,164.55 7,518.83 8,882.32 10,958.49 15.20 6,498.69 1,006.38 7,062.00 820.00 1,119.18 1,245.29 61.00 840.00 2,087.50 10,825.77 3,681.04 4,759.53 710.63 69.55 387.91 44.92 16.25 76.50 102,038.63 109.44 348.65 531.99 4,135.08 1,582.81 151.29 21.59 1,166.53 15.56 193.33 69.32 753.60 8,885.00 2,029.19 590.80 240.00


DATE 09/24/13 09:06

7-1.5


PAGE

5

416.29 004

8,120.75 009 574.00 481

350.00 373.01 522.28 814.13

46471 07/08/13

46472 07/08/13

46473 07/08/13

07/08/13 07/08/13 07/08/13 07/08/13

07/08/13 07/08/13 07/22/13 07/08/13

07/08/13 07/08/13 07/08/13 07/08/13

07/08/13 07/08/13 07/08/13 07/08/13

46474 46475 46476 46477

46478 46479 46479 46480

46481 46482 46483 46484

46485 46486 46487 46488

75.00 3,500.00 83.95 2,343.65

95.00 47,680.00 321.00 329.67

10.00 167.48 -167.48 6,487.76

1,072.50 001178 8,357.51 002626 1,261.72 001063

46468 07/08/13 46469 07/08/13 46470 07/08/13

001353 003074 002028 001506

001190 003044 003037 002829

E028 002675 002675 002954

187 882 107A 135

24,375.80 003017 326.96 041

46466 07/08/13 46467 07/08/13

7

7

VISION COMMUNICATIONS WAVE CREST DEVELOPMENT INC. WESTCOAST LEGAL SERVICE WESTERN STATES OIL CO.

TRANSIT TALENT.COM LLC TRC ENGINEERS, INC. TYCO INTEGRATED SECURITY LLC VALLEY POWER SYSTEMS, INC.

7

7

SERRATO, JUAN THOMSON REUTERS BARCLAYS THOMSON REUTERS BARCLAYS TIRE DISTRIBUTION SYSTEMS, LLC 7

POLAR RADIATOR SERVICE INC PRINT SHOP SANTA CRUZ PROBUILD SANTA CRUZ AUTO PARTS, INC.

PIED PIPER EXTERMINATORS, INC.

PACIFIC GAS & ELECTRIC

NORTH BAY FORD LINC-MERCURY

N/S CORPORATION NELSON\NYGAARD INC NEW FLYER IND. CANADA ULC DBA

MANSFIELD OIL CO OF GAINSVILLE MISSION UNIFORM

53805 53729 53773 53795 53798 53775 53718 53738 53743 53744 53779 53804 53760 53762 53722 53807 53808 53809 53810 53811 53812 53813 53796 53732 53723 53763 53764 53789 53790 53791 53792 53731 53724 53724 53765 53766 53767 53768 53769 53770 53771 53733 53735 53717 53745 53749 53777 53755 53754 53793

DIESEL 6/13/13 UNIFORM & LAUNDRY UNIFORM & LAUNDRY UNIFORMS & LINEN UNIFORMS & LINENS ULTRASONIC SENSOR SERVICE THRU 5/31/13 SWITCH ASSEMBLY BEARING CONTROLLER SYS ASSY HUBOMETER CREDIT MOTOR CORE VEH #805 GLASS RPR VEH #1108 5/24-6/24 1200B RIV 5/25-6/25 GOLF CLUB 5/25-6/25 1200 RIV B JUN 13 PEST CONTROL JUN 13 PEST CONTROL JUN 13 PEST CONTROL JUN 13 PEST CONTROL JUN 13 PEST CONTROL RADIATOR BUS #9829 LETTERHEAD STATEMENT 6/25/13 MISC FILTERS BRAKE PADS VEH #711 AIR FILTER RIVETER MISC PARTS BRAKES VAN #2406 DMV REIMBURSEMENT 5/5-6/4 SERVICES 5/5-6/4 SERVICES TIRES TIRES TIRES TIRES TIRES TIRES TIRES LEGAL AD 13-35 4/27-5/24 MB ENG SVC PACIFIC SERVICE CALL WIRING LEAD FILTER 6/8-7/7/13 DVR RENT JUL 13 RENT PC 05-12-01 TRANS FLUID BULK

24,375.80 18.92 44.83 66.74 196.47 1,072.50 8,357.51 357.70 430.23 246.73 387.41 -160.35 182.29 234.00 2,161.73 5,881.71 77.31 53.00 241.00 48.50 48.50 183.00 350.00 373.01 522.28 93.17 131.50 16.99 41.27 176.97 354.23 10.00 167.48 VOIDED -167.48 **VOID 865.61 1,270.30 121.53 70.03 1,955.44 1,878.15 326.70 95.00 47,680.00 321.00 255.65 74.02 75.00 3,500.00 83.95 2,343.65


DATE 09/24/13 09:06

7-1.6


PAGE

6

07/15/13 07/15/13 07/15/13 07/15/13 07/15/13 07/15/13

07/15/13 07/15/13 07/15/13 07/15/13 07/15/13 07/15/13 07/15/13 07/15/13

46514 46515 46516 46517 46518 46519 46520 46521

46522 07/15/13 46523 07/15/13 46524 07/15/13

07/15/13 07/15/13 07/15/13 07/15/13

46510 46511 46512 46513

46509 07/15/13

46503 46504 46505 46506 46507 46508

46502 07/15/13

497B 001D 003105 011 001365 002035 001356

001324 E441 001159 833 001346 130

001501 001000 480 001329 B029 447 002295 002952

R585 367 858 504

66.78 E665 104.18 001189 13,316.56 647

1,338.41 416.38 2,370.75 1,165.93 200.00 1,330.00 60.00 13,575.37

195.00 200.00 113,946.00 2,357.79

19,196.79 001124

5,000.00 53.10 2,009.70 17,181.00 92.18 1,173.25

543.04 914

34,509.00 4,807.30 402.87 774.00 5,000.00 603.75 7,904.46

3,671.62 002607 30.20 002861 2,057.27 003019

46492 07/15/13 46493 07/15/13 46494 07/15/13

07/15/13 07/15/13 07/15/13 07/15/13 07/15/13 07/15/13 07/15/13

173.24 147 421.00 002700

46490 07/08/13 46491M07/11/13

46495 46496 46497 46498 46499 46500 46501

18.26 E674

46489 07/08/13

GARCIA, JUAN JOSE GARY KENVILLE LOCKSMITH GENFARE A DIV OF SPX CORP

D & G SANITATION DAIMLER BUSES N. AMERICA INC. DIESEL MARINE ELECTRIC, INC. DOC AUTO LLC DODGE, DANIEL FERRIS HOIST & REPAIR, INC. FIRST ALARM FLYERS ENERGY LLC

CLUTCH COURIERS COMMUNITY TELEVISION OF CSAC EXCESS INSURANCE AUTHORTY CUMMINS WEST, INC.

CLEAN ENERGY

CAPITALEDGE ADVOCACY, INC. CASTILLO, ANTONIO CATTO'S GRAPHICS, INC. CITRIX SYSTEMS INC. CITY OF SANTA CRUZ-FINANCE CITY OF WATSONVILLE UTILITIES

CALTRONICS BUSINESS SYSTEMS

APTA AT&T AT&T MOBILITY BEWLEYS CLEANING BORTNICK, ROBERT S. & ASSOC. BOWMAN & WILLIAMS BRENCO OPERATING-TEXAS, LP

ZEE MEDICAL SERVICE CO. SANTA CRUZ COUNTY ENVIROMENTAL LNG TANK HAZMAT PERM ALS LABORATORY GROUP INC. AMERICAN MESSAGING SVCS, LLC AMERICAN REPROPGRAPHICS CO LLC

WILLIS, GREG

7

7

7 7

53888 53945 53949 53950 53951 53939 53817 53918 53883 53836 53902 53890 53891 53855 53880 53941 53818 53899 53882 53904 53862 53863 53864 53865 53900 53901 53908 53847 53935 53892 53896 53909 53917 53822 53889 53885 53868 53843 53826 53936 53829 53897 53819 53846 53823

53703 53704 53797 53948 OIL ANALYSIS JUL 13 PAGERS OPS DELTA 5 DRAWINGS OPS DELTA 5 DRAWINGS OPS PRINTING 7/1/13-6/30/14 MEMBR 5/19-6/18 CALNET2 6/7-6/23 HWY17 FEENY JUN 13 CUSTODIAL SVC APR-JUN 13 ADA SURV JUN 13 ENG MMF/GOLF O2 SENSORS O2 SENSORS OFFICE SUPPLIES OFFICE SUPPLIES JUL 13 SERVICES TRAVEL REIMBURSEMENT ROUTE DECALS 7/1/13-6/30/16 SUBSC JUN 13 LANDFILL 5/20-6/17 WTC WATER 5/20-6/17 WTC SEWER 5/20-6/17 WTC SEWER 6/19 WTC WASTE LNG 6/21/13 LNG 6/24/13 7/7/13 PROCESS SVC BOARD MEET 6/28/13 7/1/13-7/1/14 W/C INSITE SOFTWARE HOSE RPR VEH #2801 SENSOR ASSEMBLY PORT TOILETS/SINKS SHADE ROLL CAP ASSY MISC PARTS B-JOINTS ALIGN #1112 TRAVEL ADVANCE MMF ANNUAL LIFE INSP JUN 13 SECURITY PC 6/15-6/30 FUEL 6/15-6/30 FUEL PC TRAVEL REIMBURSEMENT GREYHOUND STORE ROOM KEY

TRAVEL REIMBURSEMENT TRAVEL REIMBURSEMENT SAFETY SUPPLIES LNG TANK HAZMAT PERM

3,671.62 30.20 75.58 1,899.21 82.48 34,509.00 4,807.30 402.87 774.00 5,000.00 603.75 3,952.23 3,952.23 304.89 238.15 5,000.00 53.10 2,009.70 17,181.00 92.18 22.15 40.21 218.79 892.10 9,482.43 9,714.36 195.00 200.00 113,946.00 407.81 440.44 1,284.43 225.11 1,338.41 416.38 2,370.75 1,165.93 200.00 1,330.00 60.00 3,083.51 10,491.86 66.78 104.18 94.59

8.72 9.54 173.24 421.00 MANUAL


DATE 09/24/13 09:06

7-1.7


PAGE

7

555.12 002721 251.32 004

12,286.43 009

46536 07/15/13

46537 07/15/13

46538 07/15/13

023 002939 003020 442 003024 215

752.42 001454 2,974.16 001063

46534 07/15/13 46535 07/15/13

2,628.45 46,222.37 276.75 7,835.60 131.86 1,068.31

125.95 001342 590.17 041

46532 07/15/13 46533 07/15/13

07/15/13 07/15/13 07/15/13 07/15/13 07/15/13 07/15/13

316.16 880

46531 07/15/13

46539 46540 46541 46542 46543 46544

2,456.97 166 753.60 878 1,968.00 852

12,262.85 001745

46527 07/15/13

46528 07/15/13 46529 07/15/13 46530 07/15/13

97.50 003096 153.27 282

46525 07/15/13 46526 07/15/13

PACIFIC TRUCK PARTS, INC. PREFERRED BENEFIT QUEST DIAGNOSTIC RAYMUNDO ENGINEERING CO. INC. RICOH USA, INC RICOH USA, INC.

PACIFIC GAS & ELECTRIC

NORTH BAY FORD LINC-MERCURY

NEXTEL COMMUNICATIONS/SPRINT

MONTEREY BAY SYSTEMS NEW FLYER IND. CANADA ULC DBA

MCW ASSOCIATES, INC. MISSION UNIFORM

LEXISNEXIS

HOSE SHOP, THE KELLY SERVICES, INC. LAW OFFICES OF MARIE F. SANG

HARTFORD LIFE AND ACCIDENT INS

GOODWILL INDUSTRIES OF SILICON GRAINGER

7

53913 53955 53956 53957 53842 53839 53893 53928 53929 53895 53834 53876 53877 53878 53879 53932 53933 53886 53887 53831 53845 53848 53849 53860 53866 53867 53861 53825 53827 53856 53858 53859 53903 53914 53915 53837 53905 53830 53840 53906 53907 53943 53952 53828 53930 53920 53953 53884 53898 53924

SENSOR BOARDS TVM 105 INSTALL SVT TVM 105 INSTALL SVT TVM5 YR2,3,4 EXTWARR JUN 13 SHREDDING SVC BUS WASHER PARTS PAINT JUL 13 LIFE AD&D JUL 13 LTD SUMMARY SILICONE HOSE CLAMP TEMP W/E 6/23 CL# 1100452, 1101281 CL# 11004751 CL#201103388,2103414 CL#105939, 207164812 CL# 2010223492 CL# 2010226708 JUN 13 SERVICES CA PUB RELATION R#24 JUN 13 SERVICES UNIFORMS & LINEN UNIFORMS UNIFORMS UNIFORM & LAUNDRY UNIFORMS UNIFORMS 4/1-6/30 FLET COPIER PARKING BRAKE COVER DECAL SENIORS& DISAB INDICATOR BRAKE KIT CONTROLLER SYS ASSY SWITCH PRESSURE RET ALT PULLEY BELT WHEELCHAIR 5/26-6/25TVM WIRELSS 5/26-6/25 DIR CONNEC PARTS FOR VEH #708 RPR VEH #9951 5/25-6/25 DUBOIS 5/25-6/25 VERNON 5/31-6/28 PACIFIC 5/25-6/25 1217 RIVER DRIVE SHAFTS JUL 13 DELTA DENTAL DOT DRUG TESTS LNG TANK THRU 5/24 5/19-6/18 IMAGES ADM 6/18-7/17 LEASE/COPY 6/18-7/17 RENT/COPY

246.97 1,300.00 1,880.00 9,795.00 97.50 31.64 121.63 1,876.80 10,386.05 2,456.97 753.60 112.00 304.00 144.00 272.00 656.00 480.00 50.00 266.16 125.95 44.83 66.74 196.47 18.92 196.47 66.74 752.42 47.02 187.61 50.99 1,631.77 493.44 326.91 133.14 103.28 109.98 445.14 24.79 226.53 2,934.59 6,052.66 3,126.95 172.23 2,628.45 46,222.37 276.75 7,835.60 131.86 388.62 413.25


DATE 09/24/13 09:06

7-1.8


PAGE

8

75.00 E928 701.76 001G

651.48 001165

46561 07/15/13

46565 07/22/13 46566 07/22/13

395.15 002829

46560 07/15/13

70.00 682 389.22 871 2,385.62 E437

244.53 007

46559 07/15/13

46562 07/15/13 46563 07/15/13 46564 07/22/13

11,302.45 002954

46558 07/15/13

977 002459 002267 T245 E535 001800 002675

20,460.18 664.35 2,500.00 50.00 200.00 1,393.09 407.04

46551 46552 46553 46554 46555 46556 46557

07/15/13 07/15/13 07/15/13 07/15/13 07/15/13 07/15/13 07/15/13

15.00 001944 980.00 T246 16,638.40 002917

22.39 E334 43.33 045 52.55 135

46548 07/15/13 46549 07/15/13 46550 07/15/13

46545 07/15/13 46546 07/15/13 46547 07/15/13

ALBARADO, IDAN AT&T

WEISS, AMY L. YARDER MANUFACTURING COMPANY AITKEN, ANGELA

VU, THANH DR. MD

VALLEY POWER SYSTEMS, INC.

UNITED PARCEL SERVICE

7

7

TIRE DISTRIBUTION SYSTEMS, LLC 7

SANTA CRUZ TRANSPORTATION, LLC SCOTTS VALLEY WATER DISTRICT SHAW / YODER / ANTWIH, INC. SHEW, SYLVIA TAPIZ, ANTHONY THERMO KING OF SALINAS, INC THOMSON REUTERS BARCLAYS

SANTA CRUZ COUNTY LAW LIBRARY SANTA CRUZ COFFEE ROASTING CO SANTA CRUZ METRO TRANSIT W/C

ROCHA, LUIS ROYAL WHOLESALE ELECTRIC SANTA CRUZ AUTO PARTS, INC.

53937 53820 53944 53838 53841 53916 53926 53938 53919 53934 53833 53824 53940 53925 53844 53942 53832 53927 53821 53850 53851 53852 53853 53854 53869 53870 53871 53872 53873 53874 53946 53947 53954 53857 53875 53881 53910 53911 53912 53921 53922 53923 53931 53835 53894 53962 54026 53961 53973 53975

6/26-7/25 LEASE C/S TRAVEL REIMBURSEMENT WELDER PLUG MMF OIL FILTER, HALOGEN LAMP ADAPTOR SOCKET COPY CHARGE RETURN DEPOS 7/21/89 6/16-6/30 W/C RESERV MAY 13 FEES W/C RES JUN 13 SERVICES 4/8-6/4 SVTC JUL 13 LEGISLATE SVC PC 03-13-02 TRAVEL ADVANCE AIR FILTERS 5/5-6/4 SALES TAX JUN 13 SERVICES TIRES PC TIRES TIRES TIRES TIRES TIRES TIRES TIRES TIRES PC TIRES TIRES TIRES FREIGHT FREIGHT FREIGHT FILTER ELEM FILTER ELEMENT DMV EXAM DMV EXAM DMV EXAM DMV EXAM DMV EXAM DMV EXAM DMV EXAM DMV EXAM BOD MEETING 6/28 AD FRAME TUITION REIMBURSEMEN MST LUNCH MEETING DMV EXAM 7/5-8/4 OPS PHONE 7/5-8/4 REPEATERS

266.44 22.39 43.33 20.80 16.10 15.65 15.00 980.00 14,211.34 2,427.06 20,460.18 664.35 2,500.00 50.00 200.00 1,393.09 13.48 393.56 37.88 424.27 1,119.41 1,252.10 417.74 1,887.93 1,115.06 128.10 32.44 426.28 1,957.05 2,504.19 131.46 61.04 52.03 138.24 256.91 75.00 75.00 75.00 75.00 92.16 92.16 92.16 75.00 70.00 389.22 2,335.00 50.62 75.00 79.37 622.39


DATE 09/24/13 09:06

7-1.9


PAGE

9

407.70 149

12,723.20 001075

46592 07/22/13

46593 07/22/13

E021 002117 110 878 041 002721 009 E334 135

35,889.99 002295 649.04 002962 1,256.28 001097

46580 07/22/13 46581 07/22/13 46582 07/22/13

34.95 3,682.23 3,052.23 1,132.80 1.63 76.98 3,009.97 21.64 198.90

110,091.03 002955

46579 07/22/13

07/22/13 07/22/13 07/22/13 07/22/13 07/22/13 07/22/13 07/22/13 07/22/13 07/22/13

2,890.00 003034 200.00 003100 72.84 E672

46576 07/22/13 46577 07/22/13 46578 07/22/13

46583 46584 46585 46586 46587 46588 46589 46590 46591

16,839.11 001124

861 001356 616 003022 588

46575 07/22/13

345.00 3,923.21 2,700.00 1,000.00 454,266.00

1,795.25 003081 55.46 001159 3,509.28 001346

07/22/13 07/22/13 07/22/13 07/22/13 07/22/13

46572 07/22/13 46573 07/22/13 46574 07/22/13

46567 46568 46569 46570 46571

SOQUEL III ASSOCIATES

SANTA CRUZ SENTINEL

HILTNER, THOMAS IULIANO #2 LLC JESSICA GROCERY STORE, INC. KELLY SERVICES, INC. MISSION UNIFORM NEXTEL COMMUNICATIONS/SPRINT PACIFIC GAS & ELECTRIC ROCHA, LUIS SANTA CRUZ AUTO PARTS, INC.

FIRST ALARM FIS GREENWASTE RECOVERY, INC.

FEENEY WIRELESS, LLC

COASTAL LANDSCAPING INC. CYGNUS BUSINESS MEDIA INC ESTRADA, URIEL

CLEAN ENERGY

CAPITOLA MALL LLC CATTO'S GRAPHICS, INC. CITY OF SANTA CRUZ-FINANCE

BLR BUSINESS & LEGAL RESOURCES BRENCO OPERATING-TEXAS, LP BROWN ARMSTRONG CAFE AMIGO CALTIP

7

0

7

7

7

53976 54023 53989 53982 53967 53968 53979 53974 53972 53994 53995 53963 53964 53993 53965 54020 54022 53983 53984 53985 53986 53987 53988 53970 54025 54008 54009 54010 54011 54012 54013 54014 54015 54016 54017 54018 54024 54019 53978 53981 53966 53977 53959 53971 54021 53990 53991 53996 53997 53980

10/13-9/14 CAL/OSHA O2 SENSORS FY13 AUDIT JUL 13 CUSTODIAL SVC 2013-14 LIABILITY PR 13-14 PHYS DAMAGE PG AUG 13 RENT PC PARKING SIGN METR COOP MGMT FEES PACIF PARK DEF FEE ASSESSM QRTLY PARK DEF FEES LNG 6/28/13 LNG 6/26/13 JUN 13 LANDSCAPE AD RFP 13-35 CONSULT TRAVEL REIMBURSEMENT TRAVEL REIMBURSEMENT REPL HWY 17 WIFI REPL HWY 17 WIFI REPL HWY 17 WIFI REPL HWY 17 WIFI REPL HWY 17 WIFI REPL HWY 17 WIFI JUN 13 SECURITY SVC JUN 13 MERCHANT FEES 7/1-9/30 LOMOND HWY9 7/1-9/30 SOQUEL/COTT 7/1-9/30 FREEDOM 7/1-9/30 FREED/BOWKR 7/1-9/30 SOQUEL/COTT 7/1-9/30 HWY17/BC 7/1-9/30 AIR/FREED 7/1-9/30 BBASIN/17 7/1-9/30 GVALLY/CARN 7/1-9/30 MTHERM/KVLG 6/1-6/30 SVTC/KVILLA JUN 13 PARACRUZ PAC STATION MEETING AUG 13 RENT JUL 13 CUSTODIAL SVC TEMP W/E 6/30/13 UNIFORMS 6/04-7/03 TELECOM PC 5/24-7/5WTC/SVT/PAUL TRAVEL REIMBURSEMENT CREDIT NOTE BATTERY PC #2402 RFP 13-35 EXEC RECRU LEGAL AD 13-34 AUG 13 RENT

345.00 3,923.21 2,700.00 1,000.00 383,403.00 70,863.00 1,795.25 55.46 2,339.81 595.72 573.75 8,519.77 8,319.34 2,890.00 200.00 15.34 57.50 38,960.64 30,062.05 15,617.84 15,417.30 7,733.20 2,300.00 35,889.99 649.04 57.00 57.00 57.00 57.00 113.85 171.00 114.00 57.00 57.00 56.25 234.78 224.40 34.95 3,682.23 3,052.23 1,132.80 1.63 76.98 3,009.97 21.64 -34.80 233.70 205.36 202.34 12,723.20


DATE 09/24/13 09:06

7-1.10


PAGE

10

07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13

46620 46621 46622 46623

07/29/13 07/29/13 07/29/13 07/29/13

46619 07/29/13

46618 07/29/13

46600 46601 46602 46603 46604 46605 46606 46607 46608 46609 46610 46611 46612 46613 46614 46615 46616 46617

002941 001088 B030 001G 001348 E214 M033 002035 001112 B028 B018 502 542 M022 001324 667 130 909

39.23 128.00 787.69 955.00

M039 002567 001329 916

2,873.48 504

41,884.86 001124

81.35 35.00 100.00 85.71 8,750.00 40.00 78.46 2,116.00 21.75 100.00 100.00 647,184.98 230.00 78.46 5,000.00 84.86 45.82 2,943.35

75.00 001165 396.57 002069

2,502.51 434

46597 07/22/13

46598 07/22/13 46599 07/29/13

1,960.00 080 451.38 080A 817.80 003037

46594 07/22/13 46595 07/22/13 46596 07/22/13

0

7 7 7

0

7 7

7

0

DAVILA, ANA MARIA 0 DEPARTMENT OF JUSTICE DOC AUTO LLC DOCTORS ON DUTY MEDICAL CLINIC .

CUMMINS WEST, INC.

CLEAN ENERGY

AA SAFE & SECURITY CO ADVANCED MECHANICAL SERVICES ALEJO, MARGARITA AT&T ATHENS INSURANCE SERVICE, INC. ATWELL, DONALD BAILEY, NEIL BOWMAN & WILLIAMS BRINKS AWARDS & SIGNS BRYANT, HILARY BUSTICHI, DENE CA PUBLIC EMPLOYEES' CAIG LABORATORIES INC. CAPELLA, KATHLEEN CAPITALEDGE ADVOCACY, INC. CITY OF SCOTTS VALLEY CITY OF WATSONVILLE UTILITIES CLASSIC GRAPHICS

VU, THANH DR. MD A TOOL SHED, INC.

VERIZON WIRELESS

STATE BOARD OF EQUALIZATION STATE BOARD OF EQUALIZATION TYCO INTEGRATED SECURITY LLC

54027 53960 53998 53999 54000 54001 54002 54003 54004 54005 54006 54007 53958 53992 53969 54116 54127 54115 54114 54079 54036 54030 54059 54088 54141 54108 54080 54081 54106 54153 54098 54061 54038 54134 54044 54045 54163 54112 54142 54143 54144 54077 54078 54151 54152 54179 54089 54057 54120 54033

APR-JUN 13 SALES TAX APR-JUN13 DIESEL TAX 7/1-7/31 920 PACIFIC 7/1-7/31 WTC 7/1-7/31 SVTC 7/1-7/31 GOLF CLUB 7/1-7/31 GOLF CLUB 8/1-8/31 PACIFIC 8/1-8/31 SVTC 8/1-8/31 WTC 8/1-8/31 GOLF CLUB 8/1-8/31 GOLF CLUB 6/20-7/1 TELECOMM PC 6/20-7/1 PUSHTLK MMF DMV EXAMS LIFT RENTAL RENT CONCRETE PLANER KEYS SPARE FOR FACIL BACKFLOW TEST DUBOIS 6/14 & 6/28 BOD MEET 7/7-8/6 REPEATERS AUG 13 SVC DMV REIMBURSEMENT AUG 13 RETIREE SUPP JUL 13 ENG MMF/GOLF NAME PLATES 6/14 & 6/28 BOD MEET 6/14 & 6/28 BOD MEET AUG 13 MED INSURANCE DEOXIT SPRAY AUG 13 RETIREE SUPP JUN 13 SERVICES 3/15-5/15 SEWER SVT 6/10-7/16 WATER WTC OUT RPR #2812 OUT RPR #2812 RPR BUS #9829 JUN 13 MAINT LNG 7/3/13 LNG 7/6/13 LNG 7/1/13 ALLISON TRANS #1208 ALLISON TRANS #1210 ALLISON TRANS ALLISON TRANSM RPR ENGINE VEH #2811 AUG 13 RETIREE SUPP FINGERPRINTING FEE AXLE SEALS REAR BRAK DOT DRUG TESTS

1,960.00 451.38 79.85 57.81 52.91 103.77 114.56 79.85 52.91 57.81 103.77 114.56 1,433.57 1,068.94 75.00 131.57 265.00 81.35 35.00 100.00 85.71 8,750.00 40.00 78.46 2,116.00 21.75 100.00 100.00 647,184.98 230.00 78.46 5,000.00 84.86 45.82 939.98 606.18 1,397.19 14,842.00 7,862.38 8,663.69 10,516.79 651.00 651.00 279.00 279.00 1,013.48 39.23 128.00 787.69 955.00


DATE 09/24/13 09:06

7-1.11


PAGE

11

07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13

46629 46630 46631 46632 46633 46634 46635 46636 46637 46638

07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13

46655 07/29/13

46652 07/29/13 46653 07/29/13 46654 07/29/13

46642 46643 46644 46645 46646 46647 46648 46649 46650 46651

46639 07/29/13 46640 07/29/13 46641 07/29/13

07/29/13 07/29/13 07/29/13 07/29/13 07/29/13

46624 46625 46626 46627 46628 B032 M100 E665 001302 M041 282 546 B023 E026 166

B029 001492 447 959 002952

B026 196 003060 003059 001145 003017 980 B031 001052 041

1,414.52 043

500.00 003061 7.58 001063 729.91 004

100.00 192.36 500.00 112.50 704.99 24,724.29 85.29 100.00 1,395.57 578.64

309.70 M061 1,543.30 878 1,344.00 852

100.00 39.23 8.90 233.64 78.46 31.45 526.99 100.00 40.00 215.06

100.00 60.00 2,797.63 78.85 2,894.69

7

0

7

0

0

7

PALACE ART & OFFICE SUPPLY

NEOFUNDS BY NEOPOST DBA NEW FLYER IND. CANADA ULC DBA NORTH BAY FORD LINC-MERCURY

LEOPOLD, JOHN 7 LIFT-U-INC. LOZANO, EDDIE NCAC CADC II SAP MAILFINANCE INC MANAGED HEALTH NETWORK MANSFIELD OIL CO OF GAINSVILLE MCMASTER-CARR SUPPLY CO MCPHERSON, BRUCE MID VALLEY SUPPLY MISSION UNIFORM

KAMEDA, TERRY KELLY SERVICES, INC. LAW OFFICES OF MARIE F. SANG

FRIEND, ZACHARIAH GARCIA, HELEN GARCIA, JUAN JOSE GARDA CL WEST, INC. GOUVEIA, ROBERT GRAINGER GRANITEROCK COMPANY GRAVES, RON HARTE, ANDRE HOSE SHOP, THE

DODGE, DANIEL EVERGREEN OIL INC. FERRIS HOIST & REPAIR, INC. FIRST ADVANTAGE OCCUPATIONAL FLYERS ENERGY LLC

54082 54113 54131 54054 54037 54146 54083 54090 54062 54028 54091 54162 54139 54084 54060 54035 54145 54099 54137 54051 54052 54154 54155 54085 54150 54058 54109 54105 54075 54140 54086 54159 54040 54046 54047 54125 54126 54128 54111 54039 54164 54165 54166 54167 54168 53799 54041 54130 54156 54157

6/14 & 6/28 BOD MEET HAZ MAT DISPOSAL RPR BAY #12 DOT DRUG TESTS PROPANE 7/1-7/15 FUEL 6/14 & 6/28 BOD MEET AUG 13 RETIREE SUPP MEAL REIMBURSEMENT JUL 13 SVCS AUG 13 RETIREE SUPP HAND PADS RPR METRO CENTER 6/14 & 6/28 BOD MEET DMV REIMBURSEMENT RPR STEAM CLEANER HOSES MISC AUG 13 RETIREE SUPP TEMP W/E 7/7/13 CL# 2007180907 CL# 1999103213 CL# 2010227273 CL# 171384, 12000693 6/14 & 6/28 BOD MEET CHAIN GREASE SAP ASSESSMENT FEE 6/28-7/27 LEASE AUG 13 EAP PREMIUM DIESEL 7/5/13 SBF FUEL BLDS 6/14 & 6/28 BOD MEET CLEANING SUPPLY UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS JUL 13 POSTAGE CABLE LOWER AIR VENT OIL PLUG OIL PLUG INSULATOR VEH #2603 LOCK ASSY VEH #103 BRAKE KITS CREDIT OFFICE SUPPLY OFFICE SUPPLY CREDIT OFFICE SUPPLY OFFICE SUPPLIES OFFICE SUPPLIES

100.00 60.00 2,797.63 78.85 19.68 2,875.01 100.00 39.23 8.90 233.64 78.46 31.45 526.99 100.00 40.00 98.52 116.54 309.70 1,543.30 256.00 448.00 416.00 224.00 100.00 192.36 500.00 112.50 704.99 24,724.29 85.29 100.00 1,395.57 4.07 66.74 196.47 199.79 66.74 44.83 500.00 7.58 17.10 34.20 75.18 88.84 514.59 -42.63 44.39 -44.37 72.95 288.24


DATE 09/24/13 09:06

7-1.12


PAGE

12

46675 46676 46677 46678

07/29/13 07/29/13 07/29/13 07/29/13

104.30 210.00 39.23 60.90

M010 001121 M054 002675

9,728.26 079

18.78 T246 20,095.88 002917

46672 07/29/13 46673 07/29/13

46674 07/29/13

285.00 345

M057 002947 M109 M064 481 187 M058 003107 002927 001153 B022 M085 M030 045

46671 07/29/13

337.71 1,058.00 39.23 247.21 70.00 350.00 337.61 4,500.00 153.44 413.62 100.00 78.46 39.23 716.93

1,288.90 135

07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13

46670 07/29/13

46656 46657 46658 46659 46660 46661 46662 46663 46664 46665 46666 46667 46668 46669

SHORT, SLOAN SILENT PARTNER SECURITY INC. SLOAN, SUZANNE THOMSON REUTERS BARCLAYS

SANTA CRUZ MUNICIPAL UTILITIES

SANTA CRUZ COFFEE ROASTING CO SANTA CRUZ METRO TRANSIT W/C

SANTA CRUZ COUNTY OFFICE OF

SANTA CRUZ AUTO PARTS, INC.

PARHAM, WALLACE PEDALERS EXPRESS PEREZ, CHERYL PETERS, TERRIE PIED PIPER EXTERMINATORS, INC. POLAR RADIATOR SERVICE INC POTEETE, BEVERLY PRACTICAL LAW COMPANY DBA PRAXAIR DISTRIBUTION, INC.137 REPUBLIC ELEVATOR COMPANY ROBINSON, LYNN MARIE ROSSI, DENISE ROWE, RUBY ROYAL WHOLESALE ELECTRIC

0

0

7 0

0

0

0 7

54158 54100 54136 54092 54101 54072 54043 54102 54029 54076 54074 54087 54093 54094 54132 54160 54161 54121 54122 54123 54124 54147 54169 54170 54171 54172 54173 54174 54175 54176 54177 54178 54055 54056 54107 54031 54032 54063 54064 54065 54066 54067 54068 54069 54070 54071 54103 54073 54095 54034

OFFICE SUPPLIES AUG 13 RETIREE SUPP JUN 13 COURIER SVC AUG 13 RETIREE SUPP AUG 13 RETIREE SUPP JUN 13 PEST CTR WTC RPR VEH #2204 AUG 13 RETIREE SUPP FY14 SUBSCRIPTION WELDING GASSES JUL 13 ELEVATOR SERV 6/14 & 6/28 BOD MEET AUG 13 RETIREE SUPP AUG 13 RETIREE SUPP BREAKER TRACER DUBOI MMF FORKLIFT MMF FORKLIFT CHGUNIT LAMP VEH #2800 ALTERNATOR SPARK PLUGS MISC PARTS HEARING PROTECTORS OIL CAP VEH #603 OIL FILTERS ENAMEL PAINT LAMP VEH #603 WIRING VEH #603 OIL FILTER WASHFLUID BRAKES VEH #709 WIPER BLADES BATTERY VEH #715 IGNITION PC #2603 FINGERPRINT FEE FINGERPRINT FEE FY13 PROP INS OVERPM 7/1-7/15 W/C RESERVE JUN 13 TPA FEES 6/11-7/9 1200 RIVERB 6/11-7/9 165 DUBOIS 6/11-7/9 PAC&CTR #26 6/11-7/9 GOLF CLUB 6/11-7/9 GOLFCLUB IR 6/11-7/9 VERNON 6/11-7/9 VERNON IRRI 6/11-7/9 920 PAC 6/11-7/9 920 PAC AUG 13 RETIREE SUPP 7/1-9/30 ALARM VERNO AUG 13 RETIREE SUPP 6/5-7/4 SERVICES

1,095.94 337.71 1,058.00 39.23 247.21 70.00 350.00 337.61 4,500.00 153.44 413.62 100.00 78.46 39.23 104.40 126.42 486.11 12.15 185.84 46.22 323.14 43.36 3.19 11.23 9.05 203.28 13.70 71.12 131.50 33.50 143.15 58.47 180.00 105.00 18.78 18,963.01 1,132.87 3,319.93 595.33 1,005.15 1,219.98 204.63 451.19 191.25 83.33 2,657.47 104.30 210.00 39.23 60.90


DATE 09/24/13 09:06

7-1.13


PAGE

13

TOTAL

46682 46683 46684 46685 46686 46687 46688 46689

07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13 07/29/13

46680 07/29/13 46681 07/29/13

46679 07/29/13

3,464,390.47

1,005.04 1,011.07 1,754.50 309.70 92.16 2,747.43 39.23 389.67

221 434 001353 M076 001165 001506 M088 871

39.23 M086 11,551.28 057

8,014.96 002954

ACCOUNTS PAYABLE

VEHICLE MAINTENANCE PROGRAM VERIZON WIRELESS VISION COMMUNICATIONS VONWAL,YVETTE VU, THANH DR. MD WESTERN STATES OIL CO. YAGI, RANDY YARDER MANUFACTURING COMPANY

TOLINE, DONALD U.S. BANK

0

0 7

0

0

TIRE DISTRIBUTION SYSTEMS, LLC 7

54048 54049 54050 54117 54118 54119 54148 54149 54096 54180 54181 54182 54133 54135 54042 54104 54053 54129 54097 54138 TOTAL CHECKS

340

TIRES TIRES TIRES PARACRUZ TIRES TIRES TIRES TIRES PARACRUZ TIRES AUG 13 RETIREE SUPP 4246-0400-1870-4249 4246-0400-1865-4048 4246-0400-1371-4946 OIL FILTERS 6/13-7/12 PCCARDS JUL 13 MAINT AUG 13 RETIREE SUPP DMV EXAM OIL & TRANS FLUID AUG 13 RETIREE SUPP AD FRAME INVENT

3,464,390.47

2,787.63 487.14 32.44 32.94 977.73 1,491.93 36.00 2,169.15 39.23 2,496.60 2,958.24 6,096.44 1,005.04 1,011.07 1,754.50 309.70 92.16 2,747.43 39.23 389.67


DATE 09/24/13 09:06


SANTA CRUZ METROPOLITAN TRANSIT DISTRICT

DATE:

October 25, 2013

TO:

Board of Directors

FROM:

Angela Aitken, Finance Manager

SUBJECT:

MONTHLY BUDGET STATUS REPORTS YEAR TO DATE AS OF JULY 31, 2013

I.

RECOMMENDED ACTION

That the Board of Directors accept and file the monthly budget status reports year to date as of July 31, 2013

II.

III.

SUMMARY OF ISSUES •

Operating Revenues year to date as of July 31, 2013 were $99K or 6% over the amount of revenue expected for the same period year to date.

•

Consolidated Operating Expenses year to date as of July 31, 2013 were $150K or 4% under budget.

•

Capital Budget spending year to date through July 31, 2013 was $1,344K or 4% of the Capital budget.

DISCUSSION

An analysis of Santa Cruz METRO’s budget status is prepared monthly in order to apprise the Board of Directors of Santa Cruz METRO’s actual revenues, expenses and capital in relation to the adopted operating and capital budgets for the fiscal year. The attached revenue, expense and capital reports represent the status of Santa Cruz METRO’s FY14 operating and capital budgets versus actual expenditures year to date.

The fiscal year has elapsed 8%.

7-2.1

Board of Directors Board Meeting of October 25, 2013 Page 2

A.

Operating Revenue

Operating Revenues year to date as of July 31, 2013 were $99K or 6% over the amount budgeted. Revenue variances are primarily due to higher-than-anticipated Passenger Fares and Sales Tax Revenue. • Passenger Fares are over budget due to higher-than-anticipated Passenger Fares from Local Fixed Routes, as well as increased billable hours for weekdays for Highway 17, resulting in higher Highway 17 payments. • Sales Tax Revenue is over budget due to higher-than-anticipated receipts year to date as of July 31, 2013. Consolidated Operating Expenses

B.

Consolidated Operating Expenses year to date as of July 31, 2013 were $150K or 4% under budget. Personnel Expenses, Services, Mobile Materials & Supplies and Casualty & Liability all contributed to the variance.

C.

•

Total Personnel Expenses are under budget due to vacant funded positions and extended leaves.

•

Services are under budget primarily due to less than anticipated Repair – Equipment and Repair – Rev Vehicle.

•

Mobile Materials & Supplies are over budget primarily due to higher than anticipated prices of fuel.

•

Casualty & Liability is under budget primarily due to fewer settlement costs than originally anticipated. Capital Budget

Capital Budget spending year to date through July 31, 2013 was $1,344K or 4% of the total Capital Budget. The MetroBase Project spending consists of : $1,244K spent on the MetroBase Project – FY11 Allocation Operations Bldg and $32K spent on the 2nd LNG Tank.

7-2.2

Board of Directors Board Meeting of October 25, 2013 Page 3 IV.

FINANCIAL CONSIDERATIONS

As of July 31, 2013, there is an Operating loss (budget gap) of $2,041,073. This budget gap signifies an unsustainable budget year to date. Small Transit Intensive Cities (STIC) Funds, Funds from Carryover from Previous Years, State Operating Assistance (STA), and Operating Reserves will be used in the listed order to bridge the budget gap at the end of the fiscal year, when the final amount of the Operating income/loss for the year is determined. Attachment A:

FY14 Operating Revenue & Expenses Year to Date as of 7/31/13

Attachment B:

FY14 Capital Budget Report for the month ending 7/31/13

Attachment C:

FY14 Capital Budget Revisions Approved through July 2013

Prepared by: Kristina Mihaylova, Sr. Financial Analyst Date Prepared: October 15, 2013

7-2.3

$

Total Revenue

$ $ $ $ $ $ $ $ $ $ $ $ $

Labor Fringe Benefits Services Mobile Materials & Supplies Other Materials & Supplies Utilities Casualty & Liability Taxes Purchased Transportation Miscellaneous Leases & Rentals

Total Expenses

Operating Income (Loss)

Expenses:

STA - Op Assistance STIC - Op Assistance Fuel Tax Credit Transfers (to)/ from Reserves

Other Op Assistance/Funding

$ $ $ $ $ $ $ $ $ $

Passenger Fares Other Revenue Sales Tax Revenue Transp Dev Act (TDA) - Op Asst Federal Op Assistance

Revenue: $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $

7-2.a1

(2,041,073)

3,932,688 $

1,861,580 1,443,202 165,465 283,467 23,995 38,171 43,278 6,794 23,879 25,901 16,957

1,891,615 $

596,036 37,448 1,258,100 31 -

Actual $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ 4,082,962 $

1,854,132 1,560,426 192,258 272,516 27,693 43,979 58,333 3,958 20,833 27,390 21,442

1,792,498 $

533,309 45,813 1,212,542 833 -

Budget

Year to Date

Operating Revenue & Expenses Year to Date as of July 31, 2013

FY14

(150,275)

7,447 (117,224) (26,793) 10,951 (3,698) (5,808) (15,055) 2,836 3,046 (1,490) (4,485)

99,117

62,726 (8,365) 45,559 31 (833) -

$ Var

-4%

0% -8% -14% 4% -13% -13% -26% 72% 15% -5% -21%

6%

12% -18% 4% 0% 100% -100% 0% 0% 0% 0%

% Var

$ (1,767,987)

$ 3,489,014 $ 443,673

13%

$ 1,606,251 $ 255,329 16% $ 1,349,219 $ 93,983 7% $ 193,865 $ (28,401) -15% $ 204,310 $ 79,157 39% $ 22,749 $ 1,246 5% $ 39,805 $ (1,633) -4% $ 19,588 $ 23,690 121% $ 4,792 $ 2,003 42% $ 21,176 $ 2,703 13% $ 7,669 $ 18,231 238% $ 19,590 $ (2,633) -13%

10%

70,223 13% 1,034 3% 99,300 9% 0% 31 100% 0% 0% 0% 0% 0% $ 1,721,027 $ 170,588

$ 525,813 $ $ 36,414 $ $ 1,158,800 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

YTD Year Over Year Comparison Actual FY13 $ Var % Var

Attachment A

Passenger Fares

Other Revenue

Other Revenue 2%

Passenger Fares 31%

YTD Actual FY14

Sales Tax Revenue 67%

$-

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

Sales Tax Revenue 67%

Budget FY14

Actual FY14

Other Revenue 2%

Passenger Fares 31%

YTD Actual FY13

Sales Tax Revenue

Total Revenue Year to Date as of July 31, 2013

Attachment A

7-2.a2

Labor

Fringe Benefits 37%

Services 4%

Mobile Materials & Supplies 7%

$2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 Services

Other Expenses 5%

YTD Actual FY14

Fringe Benefits

Labor 47%

Other Materials Mobile & Supplies Materials & Supplies

Utilities

Taxes

Services 5%

Fringe Benefits 39%

Other Mobile Expenses Materials & 4% Supplies 6%

Casualty & Liability

Budget FY14

Actual FY14

YTD Actual FY13

Purchased Miscellaneous Transportation

Total Expenses Year to Date as of July 31, 2013

Labor 46%

Leases & Rentals

Attachment A

7-2.a3

7-2.a4

$ $ $ $ $ $

$ $ $ $ $ $ $ $ $

$ $ $ $

Passenger Fares Passenger Fares Paratransit Fares Special Transit Fares - Contract Highway 17 Fares Highway 17 Payments Subtotal Passenger Revenue

Other Revenue Commissions Advertising Income Rent Income - SC Pacific Station Rent Income - Watsonville TC Interest Income Other Non-Transp Revenue Subtotal Other Revenue

Sales Tax Revenue

Transp Dev Act (TDA) - Op Asst

Federal Op Assistance FTA Sec 5307 - Op Asst FTA Sec 5311 - Rural Op Asst Medicare Subsidy Subtotal Federal Op Assistance

BOD Reports FY14 with added budget - expenses.xlsx

8%

Percent of Year Elapsed -

-

-

31 31

1,258,100

14,128 8,038 4,564 6,132 4,586 37,448

325,298 25,796 82,636 117,458 44,847 596,036

Actual

$ $ $ $

$

$

$ $ $ $ $ $ $

$ $ $ $ $ $

-

-

1,212,542

467 22,102 9,011 4,400 8,333 1,500 45,813

302,103 22,380 72,364 114,517 21,946 533,309

Budget

$ $ $ $

$

$

$ $ $ $ $ $ $

$ $ $ $ $ $

Year to Date

31 31

-

-

45,559

(467) (7,974) (973) 164 (2,201) 3,086 (8,365)

23,195 3,416 10,273 2,941 22,901 62,726

$ Var

0% 0% 100% 100%

0%

4%

-100% -36% -11% 4% -26% 206% -18%

8% 15% 14% 3% 104% 12%

% Var

Operating Revenue Year to Date as of July 31, 2013

FY14

$ $ $ $

$

$

$ $ $ $ $ $ $

$ $ $ $ $ $

-

-

1,158,800

16,292 6,529 3,469 8,367 1,758 36,414

291,120 23,848 76,468 104,506 29,870 525,813

FY13

$ $ $ $

$

$

$ $ $ $ $ $ $

$ $ $ $ $ $

31 31

-

-

99,300

(2,164) 1,509 1,095 (2,235) 2,828 1,034

34,178 1,948 6,168 12,952 14,976 70,223

$ Var

July 2013 REV

0% 0% 100% 100%

0%

9%

0% -13% 23% 32% -27% 161% 3%

12% 8% 8% 12% 50% 13%

% Var

YTD Year Over Year Comparison

Attachment A

$ $ $ $ $ $

STA - Op Assistance

STIC -Op Assistance

Fuel Tax Credit

Transfers (to)/from Reserves

Total Revenue

Total Operating Expenses


-

-

-

-

-

3,932,688

1,891,615

Actual

$ (2,041,073)

$ $ $ $

Other Op Assistance/Funding AMBAG Funding Other Op Assistance/Funding FTA Sec 5309 - ARRA Op Asst Subtotal Other Op Assistance/Funding

Variance

8%

Percent of Year Elapsed -

$

$

$

$

$

$ $ $ $

1,792,498

-

-

-

-

833 833

Budget

$

$

$

$

$

$ $ $ $

Year to Date

99,117

-

-

-

-

(833) (833)

$ Var

6%

0%

0%

0%

0%

0% -100% 0% -100%

% Var

Operating Revenue Year to Date as of July 31, 2013

FY14

3,489,014

1,721,027

-

-

-

-

-

$ (1,767,987)

$

$

$

$

$

$

$ $ $ $

FY13

$

$

$

$

$

$ $ $ $

-

-

-

-

-

170,588

$ Var

July 2013 REV

10%

0%

0%

0%

0%

0% 0% 0% 0%

% Var


Attachment A

7-2.a5

694,270 174,707 917,810 74,793 1,861,580

$ $ $ $ $

Total Labor -

Actual

501011 Bus Operator Pay 501013 Bus Operator Overtime 501021 Other Salaries 501023 Other Overtime

7-2.a6

1,443,202 3,304,781

$ $

Total Fringe Benefits -

Total Personnel Expenses -


28,006 308,371 623,930 45,713 11,033 1,873 21,644 10,386 1,126 56,461 65,501 6,437 39,672 201,034 14,873 600 100 6,441

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

502011 Medicare/Soc. Sec. 502021 Retirement 502031 Medical Insurance 502041 Dental Insurance 502045 Vision Insurance 502051 Life Insurance 502060 State Disability 502061 Disability Insurance 502071 State Unemp. Ins 502081 Worker's Comp Ins 502083 Worker's Comp IBNR 502101 Holiday Pay 502103 Floating Holiday 502109 Sick Leave 502111 Annual Leave 502121 Other Paid Absence 502251 Physical Exams 502253 Driver Lic Renewal 502999 Other Fringe Benefits

Fringe Benefits

Labor

FY14

$

$

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$

$ $ $ $

3,414,558

1,560,426

31,399 322,442 674,727 46,757 11,685 4,131 21,590 12,339 7,995 108,333 51,271 6,812 81,114 160,005 12,012 1,176 388 6,251

1,854,132

766,245 173,431 876,919 37,537

Budget

Year to Date % Var

(3,392) (14,071) (50,797) (1,045) (652) (2,258) 54 (1,953) (6,869) (51,873) 14,230 (375) (41,442) 41,029 2,862 (576) (288) 190

7,447

$ (109,777)

$ (117,224)

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$

-3%

-8%

-11% -4% -8% -2% -6% -55% 0% -16% -86% -48% 0% 28% -6% -51% 26% 24% -49% -74% 3%

0%

$ (71,975) -9% $ 1,276 1% $ 40,891 5% $ 37,256 99%

$ Var

Consolidated Operating Expenses Year to Date as of July 31, 2013

$

$

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$

$ $ $ $

2,955,469

1,349,219

23,772 250,300 564,598 41,153 10,570 3,500 16,298 9,790 722 165,375 17,121 986 47,460 180,707 9,516 300 269 6,783

1,606,251

624,546 99,126 844,185 38,395

FY13

255,329

69,724 75,581 73,625 36,398

$

$

349,312

93,983

$ 4,234 $ 58,071 $ 59,332 $ 4,560 $ 463 $ (1,627) $ 5,346 $ 596 $ 404 $ (108,914) $ $ 48,380 $ 5,451 $ (7,788) $ 20,327 $ 5,357 $ 300 $ (169) $ (342)

$

$ $ $ $

$ Var

12%

7%

18% 23% 11% 11% 4% -46% 33% 6% 56% -66% 0% 283% 553% -16% 11% 56% 100% -63% -5%

16%

11% 76% 9% 95%

% Var


July 2013 EXP

Attachment A

283,467

7-2.a7


Total Mobile Materials & Supplies -

$

165,465

$

6,844 201,529 22,092 53,001

2,700 11,736 31,153 7,500 260 9,126 5,651 1,216 40,895 820 3,920 32,102 13,729 788 3,870

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Actual

504011 Fuels & Lube Non Rev V $ 504012 Fuels & Lube Rev Veh $ 504021 Tires & Tubes $ 504161 Other Mobile Supplies $ 504191 Rev Vehicle Parts $

Mobile Materials & Supplies

Total Services -

503011 Acctg & Audit Fees 503012 Admin & Bank Fees 503031 Prof & Tech Fees 503032 Legislative Services 503033 Legal Services 503034 Pre-Employ Exams 503041 Temp Help 503161 Custodial Services 503162 Uniform & Laundry 503171 Security Services 503221 Classified/Legal Ads 503222 Legal Advertising 503225 Graphic Services 503351 Repair - Bldg & Impr 503352 Repair - Equipment 503353 Repair - Rev Vehicle 503354 Repair - Non Rev Vehic 503363 Haz Mat Disposal

Services

FY14

$

$ $ $ $ $

$

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

272,516

7,342 194,423 17,083 53,668

192,258

2,000 10,167 33,217 8,750 4,583 873 6,375 1,767 39,106 1,342 417 5,667 43,995 29,167 1,417 3,417

Budget

Year to Date % Var

$

$ $ $ $ $

10,951

4%

(497) -7% 7,107 4% 5,009 29% 0% (667) -1%

$ (26,793) -14%

$ 700 35% $ 1,569 15% $ (2,064) -6% $ (1,250) -14% $ (4,583) -100% $ (613) -70% $ 9,126 100% $ (724) -11% $ (551) -31% $ 1,789 5% $ (521) -39% $ 0% $ (417) -100% $ (1,747) -31% $ (11,894) -27% $ (15,438) -53% $ (629) -44% $ 453 13%

$ Var


$

$ $ $ $ $

$

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

204,310

4,998 141,599 14,375 43,339

193,865

2,000 10,381 21,580 7,500 117 1,213 21,485 6,102 1,299 37,711 1,436 11,403 33,091 28,996 1,316 8,234

FY13

$

$ $ $ $ $

$

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

% Var

79,157

1,846 59,931 7,718 9,662

(28,401)

39%

37% 42% 54% 0% 22%

-15%

700 35% 1,355 13% 9,573 44% 0% (117) -100% (954) -79% (12,359) -58% (451) -7% (83) -6% 3,185 8% (616) -43% 0% 0% (7,484) -66% (989) -3% (15,267) -53% (529) -40% (4,364) -53%

$ Var


July 2013 EXP

Attachment A

7-2.a8


Total Taxes -

507051 Fuel Tax 507201 Licenses & permits 507999 Other Taxes

Taxes

Total Casualty & Liability -

506011 Insurance - Property 506015 Insurance - PL & PD 506021 Insurance - Other 506123 Settlement Costs 506127 Repairs - Dist Prop

Casualty & Liability

Total Utilities -

505011 Gas & Electric 505021 Water & Garbage 505031 Telecommunications

Utilities

Total Other Materials & Supplies -

504205 Freight Out 504211 Postage & Mailing 504214 Promotional Items 504215 Printing 504217 Photo Supply/Processin 504311 Office Supplies 504315 Safety Supplies 504317 Cleaning Supplies 504409 Repair/Maint Supplies 504421 Non-Inventory Parts 504511 Small Tools 504515 Employee Tool Rplcmt

Other Materials & Supplies

FY14

1,160 2,125 3,509 6,794

$

43,278

$

$ $ $

8,235 37,856 50 (2,863)

38,171

$

$ $ $ $ $

20,649 11,981 5,542

23,995

$

$ $ $

90 529 226 3,681 880 4,025 11,497 2,867 199

$ $ $ $ $ $ $ $ $ $ $ $

Actual

$

$ $ $

$

$ $ $ $ $

$

$ $ $

$

$ $ $ $ $ $ $ $ $ $ $ $

3,958

1,167 1,292 1,500

58,333

8,333 37,500 12,500 -

43,979

21,379 10,100 12,500

27,693

217 1,104 83 5,304 300 5,620 1,617 4,356 7,250 842 750 250

Budget

Year to Date

-58% -52% -100% -96% -100% -35% -46% -8% 59% 241% -100% -21%

(5,808) -13%

$

$

$ $ $

2,836

72%

(7) -1% 833 65% 2,009 134%

$ (15,055) -26%

$ (98) -1% $ 356 1% $ 0% $ (12,450) -100% $ (2,863) 100%

(730) -3% 1,881 19% (6,958) -56%

(3,698) -13%

(126) (575) (83) (5,078) (300) (1,939) (736) (331) 4,247 2,026 (750) (51)

% Var

$ $ $

$

$ $ $ $ $ $ $ $ $ $ $ $

$ Var


$

$ $ $

$

$ $ $ $ $

$

$ $ $

$

$ $ $ $ $ $ $ $ $ $ $ $

4,792

1,012 1,050 2,730

19,588

8,006 35,335 (22,150) (1,603)

39,805

23,324 12,112 4,369

22,749

123 1,381 4,744 5,467 5,621 4,894 18 500

FY13

$

$ $ $

$

$ $ $ $ $

$

$ $ $

$

$ $ $ $ $ $ $ $ $ $ $ $

% Var

-4%

-11% -1% 27%

5%

2,003

148 1,075 780

23,690

42%

15% 102% 29%

121%

229 3% 2,521 7% 0% 22,200 -100% (1,260) 79%

(1,633)

(2,675) (131) 1,173

1,246

(33) -27% (852) -62% 0% 226 100% 0% (1,063) -22% (4,587) -84% (1,596) -28% 6,602 135% 2,867 100% (18) -100% (301) -60%

$ Var


July 2013 EXP

Attachment A

627,906

$ $

Total Non-Personnel Expenses -

TOTAL OPERATING EXPENSE -

$

$

$ $

$

$ $ $ $ $ $ $ $ $ $

$

$

668,403

21,442

19,200 2,242

27,390

5,635 1,167 1,125 10,675 8,363 425 -

20,833

20,833

Budget

Year to Date

-5%

73% -100% -100% -53% 30% -49% 0% 0% 0% 100%

15%

15%

% Var

-6%

(4,485) -21%

(4,682) -24% 197 9%

(1,490)

4,123 (1,167) (1,125) (5,643) 2,549 (209) (18)

3,046

3,046

$ (40,497)

$

$ $

$

$ $ $ $ $ $ $ $ $ $

$

$

$ Var

$

$

$ $

$

$ $ $ $ $ $ $ $ $ $

$

$

7-2.a9


3,932,688 $ 4,082,962 $ (150,275) -4% $ ** ** does not include Depreciation, W/C IBNR adjustments, and GASB OPEB Liability expense

16,957

$

Total Leases & Rentals -

25,901

$

14,518 2,438

9,759 5,032 10,912 216 (18)

23,879

$

$ $ $ $ $ $ $ $ $ $

23,879

$

Actual

$ $

512011 Facility Rentals 512061 Equipment Rentals

Leases & Rentals

Total Misc -

509011 Dues & Subscriptions 509085 Advertising - Rev Produ 509101 Emp Incentive Prog 509121 Employee Training 509123 Travel 509125 Local Meeting Exp 509127 Board Director Fees 509150 Contributions 509197 Sales Tax Expense 509198 Cash Over/Short

Miscellaneous

Total Purchased Transportation -

503406 Contr/Paratrans

Purchased Transportation

FY14


3,489,014 **

533,545

19,590

17,773 1,817

7,669

5,122 272 1,876 250 150

21,176

21,176

FY13

$

$

$

$ $

$

$ $ $ $ $ $ $ $ $ $

$

$

13%

13%

% Var

443,673

94,361

(2,633)

(3,254) 621

18,231

13%

18%

-13%

-18% 34%

238%

4,637 91% 0% 0% 4,760 1751% 9,036 482% 216 100% (250) -100% 0% 0% (168) -112%

2,703

2,703

$ Var


July 2013 EXP

Attachment A

$ $ $ $ $ $ $ $ $

State of Good Repair #2 - 4 Buses, 42 MDCs (FTA, RES. RET. EARN. 2nd LNG Tank (MBUAPCD, PTMISEA) Video Surveillance Project - CCTV (STATE-1B) Land Mobile Radio Project - LMR (STATE-1B) Bus Stop Improvements (STIP) Non-Revenue Vehicle Replacement (MBUAPCD, STA) Pacific Station/MetroCenter - Conceptual Design (FTA, STA) Watsonville Transit Center - Conceptual Design (STA)

Subtotal Grant Funded Projects

$

Subtotal IT Projects

$

Subtotal Facilities Repairs & Improvements Projects

7-2.b1

$ $

Replace WiFi on Highway 17 buses (STA)

Subtotal Revenue Vehicle Replacements

Revenue Vehicle Replacement

$ $ $ $ $ $

MetroCenter Repairs (RES. RET. EARN., STA) Bus Stop Repairs / Improvements (RES. RET. EARN.) WTC Renovations & Repairs (STA) Repaint SVT (STA) Heaters for Customer Service Booth - Pac Station (STA) Interactive White Board - ParaCruz (STA)

Facilities Repair & Improvements

$

Automated Purchasing System Software - Puridiom (STA) HR Software Upgrade - iVantage (STA)

IT Projects

$ $ $

MetroBase Project - FY11 Allocation Operations Bldg. (SAKATA, STA, PTMISEA) MetroBase Project - Operations Bldg. / Other (SLPP) MetroBase Project - FY10 Allocation (PTMISEA)

Grant-Funded Projects

FY14

58,064

58,064

-

-

-

-

1,286,247

32,426 10,001 -

1,243,820 -

YTD Actual

$

$

$

$ $ $ $ $ $

$

$ $

$

$ $ $ $ $ $ $ $

$ $ $

165,000

165,000

564,000

300,000 163,000 45,000 45,000 7,500 3,500

50,000

40,000 10,000

30,359,330

3,391,010 969,381 225,336 440,505 257,300 131,217 632,508 30,000

17,618,156 5,800,000 863,917

FY14 Budget

CAPITAL BUDGET For the month ending - July 31, 2013

$

$

$

$ $ $ $ $ $

$

$ $

$

$ $ $ $ $ $ $ $

$ $ $

106,936

106,936

564,000

300,000 163,000 45,000 45,000 7,500 3,500

50,000

40,000 10,000

29,073,083

3,391,010 936,955 225,336 440,505 257,300 131,217 622,507 30,000

16,374,336 5,800,000 863,917

Remaining Budget

35%

35%

0%

0% 0% 0% 0% 0% 0%

0%

0% 0%

4%

0% 3% 0% 0% 0% 0% 2% 0%

7% 0% 0%

% Spent YTD

Attachment B

$

Subtotal Non-Revenue Vehicle Replacements

$

$ $

$ $

$

Subtotal Fleet & Maintenance Equipment

Replace two (2) Photocopier/Scanners (STA)

Subtotal Office Equipment

Ticket Vending Machine (1) (STA)

Subtotal Misc.

TOTAL CAPITAL PROJECTS

Misc

Office Equipment

$ $ $

Small Vehicle Lift - Fleet (STA) Vehicle Diagnostic Code Scanner Program & PC - PC (STA) Torque Wrench Calibration Tool (STA)

Fleet & Maintenance Equipment

$ $

Replace 3 Relief Vehicles (STA) Replace Supervisor Vehicle-SUV (STA)

Non-Revenue Vehicle Replacement

FY14

-

-

-

-

-

-

-

-

1,344,311

YTD Actual

$

$

$

$

$

$

$ $ $

$

$ $

31,413,830

36,000

36,000

52,000

52,000

31,500

25,000 3,500 3,000

156,000

66,000 90,000

FY14 Budget


$

$

$

$

$

$

$ $ $

$

$ $

30,069,519

36,000

36,000

52,000

52,000

31,500

25,000 3,500 3,000

156,000

66,000 90,000

Remaining Budget

4%

0%

0%

0%

0%

0%

0% 0% 0%

0%

0% 0%

% Spent YTD

Attachment B

7-2.b2

$ $ $ $ $ $ $ $ $ $ $

Federal Capital Grants Other Fed - Sakata / Lawsuit proceeds State - PTMISEA (1B) State - Security Bond Funds (1B) State Transit Assistance (STA) State - MBUAPCD State - STIP State - SLPP Local - Reserved Retained Earnings Local Operating Match

TOTAL CAPITAL FUNDING

CAPITAL FUNDING

FY14

1,344,311

724,229 32,426 587,656 -

YTD Actual

$

$ $ $ $ $ $ $ $ $ $ 31,413,830

3,637,151 1,335,000 12,840,000 665,841 5,650,106 104,062 257,300 5,800,000 1,114,370 10,000

FY14 Budget


$

$ $ $ $ $ $ $ $ $ $ 30,069,519

2,912,922 1,335,000 12,807,574 665,841 5,062,450 104,062 257,300 5,800,000 1,114,370 10,000

Remaining Budget

4%

20% 0% 0% 0% 10% 0% 0% 0% 0% 0%

% Spent YTD

Attachment B

7-2.b3

Attachment C FY14 FINAL CAPITAL BUDGET REVISIONS APPROVED THROUGH JULY 2013 FY14 FINAL CAPITAL BUDGET ADOPTED JUNE 28, 2013: CAPITAL PROJECT Add: Increase funding to Pacific Station Conceptual Design Project Reason: BOD awarded a contract to Group 4 Architecture, Research + Planning , Inc. on June 28, 2013

$ SOURCE FTA RESERVES

AMOUNT $ $

30,839,342 TOTAL

459,590 114,898

TOTAL PROPOSED CAPITAL BUDGET REVISIONS YTD:

$

574,488

FY14 REVISED CAPITAL BUDGET AS OF JULY 2013:

$

31,413,830

FY14 Capital Budget Revisions Template-Ongoing.xls

7-2.c1

10/15/2013


DATE:

October 25, 2013

TO:

Board of Directors

FROM:

Thomas Hiltner, Grants/Legislative Analyst

SUBJECT:

CONSIDER ADOPTING A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO SUBMIT AN APPLICATION AND SIGN NECESSARY AGREEMENTS TO OBTAIN PROPOSITION 1B FUNDING FROM THE FY14 CALIFORNIA TRANSIT SECURITY GRANT PROGRAM

I.

RECOMMENDED ACTION

Adopt a resolution authorizing the General Manager to submit an application and sign necessary agreements to obtain financial assistance from the FY14 California Transit Security Grant Program. II.

SUMMARY OF ISSUES In November 2006, Proposition 1B established $1 billion for the California Transit System Safety, Security and Disaster Response Account, 60% of which is designated for the California Transit Security Grant Program (CTSGP). For FY14, the State Controller’s Office allocated $440,505 in CTSGP funds to Santa Cruz METRO and the Santa Cruz County Regional Transportation Commission (RTC). Santa Cruz METRO proposes to submit an application for transit security projects that will enhance safety and security at multiple facilities by installing an interoperable landmobile radio system, video surveillance cameras and lighting. Applications for the FY14 CTSGP allocation must be submitted through the Santa Cruz County Regional Transportation Commission and are due to the California Governor’s Office of Emergency Services by December 15, 2013. Adopting the attached resolution designates the General Manager as the Authorized Agent to submit an application to and execute agreements with the California Governor’s Office of Emergency Services for FY14 CTSGP funds.

III.

DISCUSSION

On November 7, 2006, California voters approved the Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006 (Proposition 1B) to finance public transportation infrastructure projects in California. Proposition 1B and its implementing legislation, SB 88, established the Transit System Safety, Security and Disaster Response Account with $1 billion. SB 88 designated that 60% of this account be allocated to the California Transit Security Grant

7-3.1

Board of Directors Board Meeting of October 25, 2013 Page 2 Program (CTSGP) for transit system safety and security projects. In FY14, the California Legislature appropriated $60 million in CTSGP funds to eligible agencies and transit operators. The State Controller’s Office determines the amount of CTSGP funds available to eligible Regional Transportation Planning Agencies (RTPAs) and Public Transit Operators by applying the same formula used to allocate State Transit Assistance (STA) funds. In Santa Cruz County, the Santa Cruz County Regional Transportation Commission (RTC) is the eligible RTPA and Santa Cruz METRO is the eligible transit operator. For FY14, the State Controller’s Office allocated $212,337 to the RTC and $228,168 to Santa Cruz METRO, the same amount as in each of the six previous years from FY08 through FY13. In the previous six years, the RTC delegated its share of CTSGP funds to Santa Cruz METRO’s transit security projects. Santa Cruz METRO will request that the RTC again delegate its share of CTSGP funds to Santa Cruz METRO for transit security projects in FY14, bringing the total amount available to $440,505 for security projects. Santa Cruz METRO has nearly completed the new, narrow-band, land-mobile radio system, and may use some funding from the FY14 CTSGP cycle if necessary to complete the upgrade. Ojo Technology designed a comprehensive video surveillance system in 2010 for all Santa Cruz METRO facilities, and the Administration Building, Maintenance Building and Watsonville Transit Center systems are up and running as designed. The Pacific Station installation is nearly complete; Scotts Valley, the ParaCruz facility and the Soquel Park and Ride will follow. These ongoing projects began with the FY08 CTSGP allocation and require continued grant funding to complete. If approved by the Board of Directors, staff will submit an Investment Justification (application) for financial assistance to continue installation of the mobile radio system, video surveillance system and security lighting at all of Santa Cruz METRO facilities. Grant funds will pay 100% of equipment costs, consultant design and staff costs exclusive of management and administration up to a maximum of $440,505 for this project. The California Governor’s Office of Emergency Services (Cal OES) administers the CTSGP. CTSGP Guidelines require the RTC to approve and submit the application on behalf of Santa Cruz METRO. In accordance with the Guidelines, Santa Cruz METRO will prepare an application for the RTC to approve and submit to Cal OES. Staff recommends that the Board adopt the attached resolution to designate the General Manager as the Authorized Agent to submit an application for Santa Cruz METRO's security projects and to execute necessary agreements with the Cal OES for the FY14 allocation of CTSGP funds. The Board Chair must also sign the Authorized Agent Form (Attachment B) for submission with the application.

7-3.2


IV.


FY14 CTSGP grant funds will provide $440,505 in capital funds to Santa Cruz METRO for radio, video surveillance and lighting projects. No local funds are required. V.

ATTACHMENTS

Attachment A:

Resolution Authorizing Submission of an Application and Execution of Agreements for FY14 CTSGP funds.

Attachment B:

Authorized Agent Form

7-3.3

Attachment A BEFORE THE BOARD OF DIRECTORS OF THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT

Resolution No. On the Motion of Director: Duly Seconded by Director: The Following Resolution is Adopted:

RESOLUTION OF THE BOARD OF DIRECTORS OF THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT AUTHORIZING AN APPLICATION TO THE CALIFORNIA EMERGENCY MANAGEMENT AGENCY'S FY14 CALIFORNIA TRANSIT SYSTEM GRANT PROGRAM WHEREAS, California voters approved Proposition 1B, the Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act in November 2006; and WHEREAS, Proposition 1B and its implementing legislation in Senate Bill 88 created the California Transit Security Grant Program (CTSGP) within the Transit System Safety, Security & Disaster Response Account to be funded with $600 million from the sale of bonds; and WHEREAS, the State Controller's Office is authorized under Sections 8879.55 and 8879.56 of the Government Code to allocate CTSGP funds to eligible Regional Transportation Planning Agencies and Public Transit Operators; and WHEREAS, in accordance with Sections 99313 and 99314 of the Public Utilities Code, the Santa Cruz County Regional Transportation Commission and the Santa Cruz Metropolitan Transit District are eligible recipients of CTSGP funds; and WHEREAS, CTSGP funds are allocated to eligible agencies for projects to increase protection from security and safety threats against public transit stations, facilities and equipment; and WHEREAS, the Santa Cruz Metropolitan Transit District requests that the Santa Cruz County Regional Transportation Commission designate its allocation of CTGSP funds for the Santa Cruz Metropolitan Transit District's transit security projects; and WHEREAS, the Santa Cruz Metropolitan Transit District proposes to use CTSGP funds allocated in FY14 Proposition 1B Grant #6661-0002 for transit security projects in conformance with the CTSGP Guidelines. NOW, THEREFORE, BE IT RESOLVED, that the General Manager of the Santa Cruz Metropolitan Transit District is authorized to submit applications, provide

7-3.a1

Attachment A Resolution No. Page 2 certifications and assurances and execute for and on behalf of the Santa Cruz Metropolitan Transit District any and all agreements necessary to obtain financial assistance provided to Santa Cruz County by the California Governor’s Office of Emergency Services through the FY14 CTSGP Program. PASSED AND ADOPTED this 25th Day of October 2013 by the following vote: AYES:

Directors -

NOES:

Directors -

ABSTAIN:

Directors -

ABSENT:

Directors -

APPROVED DANIEL DODGE Board Chair ATTEST LESLIE R. WHITE General Manager

APPROVED AS TO FORM:

LESLYN SYREN District Counsel

7-3.a2

Attachment B APPENDIX D – Authorized Agent Signature Authority Transit System Safety, Security and Disaster Response Account Program Chair, Board of Directors AS THE _______________________________________________________________________ (Chief Executive Officer / Director / President / Secretary)

Santa Cruz Metropolitan Transit District

OF THE ______________________________________________________________________ (Name of Organization) I hereby authorize the following individual(s) to execute for and on behalf of the named state organization, any actions necessary for the purpose of obtaining state financial assistance provided by the California Governor’s Office of Emergency Services. Leslie R. White, General Manager

_________________________________________________________________________ , OR (Name or Title of Authorized Agent)

_________________________________________________________________________ , OR (Name or Title of Authorized Agent)

_____________________________________________________________________________ . (Name or Title of Authorized Agent)

25th

October

13

Signed and approved this ___________________day of ______________________, 20_______

__________________________________________________________ (Signature)

Must match the designation in the Resolution.

FY 2013-14 California Governor’s Office of Emergency Services

7-3.b1 Page 19


DATE:

October 25, 2013

TO:

Board of Directors

FROM:

Thomas Hiltner, Grants/Legislative Analyst

SUBJECT:

STATUS REPORT OF ACTIVE GRANTS AND SUBMITTED GRANT PROPOSALS FOR OCTOBER 2013

I.

RECOMMENDED ACTION

This report is for informational purposes only. Active grants and grant proposals are current as of October 18, 2013. No action is required. II.

SUMMARY OF ISSUES Santa Cruz METRO relies upon grant funding from other agencies for more than 33% of its FY14 operating revenue and 96% of its FY14 capital budget. A list of Santa Cruz METRO’s active grants (Attachment A) and a list of grant proposals for new funds (Attachment B) are provided monthly in order to apprise the Board of the status of grants funding. Santa Cruz METRO has active grant awards totaling $45,939,368 . Santa Cruz METRO staff is developing new applications totaling $5,719,483 for new projects.

III.

DISCUSSION

Santa Cruz METRO relies upon grants from a number of other entities throughout the year for more than 33% of its FY14 operating revenue and 96% of its FY14 capital funding. Transportation Development Act (TDA), State Transit Assistance (STA) and the Federal Transit Administration (FTA) annually allocate funds by formula while others such as the Monterey Bay Unified Air Pollution Control District’s AB2766 Motor Vehicle Emissions Reduction Program and the California Department of Transportation (Caltrans) discretionary planning grants are competitively awarded based on merit. Santa Cruz METRO relies on both formula and discretionary grant revenue to support its operating and capital budgets. This staff report is to apprise the Board of Directors of active grants funding current projects and proposed grants for new projects and ongoing operating costs. Attachment A lists all of Santa Cruz METRO’s active grants with the award amount, the remaining balance and the status of the projects funded by the grant. Attachment B lists Santa Cruz METRO’s open grant applications with a brief description, source and status of proposed funds.

7-4.1

Board of Directors Board Meeting of October 25, 2013 Page 2 IV.


Active grant awards for operating and capital projects total $45,939,368 an increase of $19,000 from September from the addition of two pass-through grants. The unspent balance of active grants is $33,019,515 a decrease of $1,164,354 resulting from grants drawdown to pay for completed work. Current grant applications request $5,719,483 in new funds, unchanged from September. Although staff is writing new applications for the SCCRTC Regional Surface Transportation Program (RSTP), the application amounts are not yet known and are recorded on the tracking sheet as “TBD.” V.

ATTACHMENTS

Attachment A: Santa Cruz METRO Active Grants Status Report as of October 18, 2013 Attachment B: Santa Cruz METRO Grant Applications as of October 18, 2013

7-4.2

#

8 FY11 MBUAPCD MetroBase construction of AB2766 second L/CNG storage tank.

$

200,000 $

160,000 $

$

Urban operating assistance and MetroBase construction di 7 FY12 MBUAPCD fDiscretionary Grant AB2766Grant

2,814,538 $

500,000 $

4,753,504 $

$

440,505 $

$

Improve bus stops in Santa Cruz METRO service area

4 Bus Stop Improvements

$

440,505 $

6 FY09 Operating & MetroBase

Santa Cruz METRO video surveillance projects

3 FY11 Transit Security Project

$

440,505 $

$

Land Mobile Radio system

2 FY12 Transit Security Projects

$

$ Grant Awarded

5 FFY11 5309 CNG Replacement buses and Bus/Facilities SGR ParaCruz mobile data Program terminals.

Video Surveillance and Lighting at remaining METRO Facilities

Description

1 FY13 Transit Security Projects

Grant

Santa Cruz METRO

Funding Source

Grant Status

- Air District AB 2766 Grant

7-4.a1

Page 1

Grant expended. Final report due by 2/11/16. Remaining 29 diesel buses must be replaced by 2/11/16. $ Grant Balance as of 10/17/13.

Sacramento.

225,336 FY11 CTSGP funds from Ojo contract amended on 12/7/12 to add Cal EMA $810,198 for more video storage and cameras. Expires 3/31/14. $ Grant Balance as of 10/17/13. American Asphalt submitted the final 6,100 Caltrans State Transportation invoice and this grant will be closed Improvement Program upon payment to AA. (STIP) 2,814,538 FTA 5309 SGR BOD approved $400,000 contract with GrayHawk for 42 MDTs; New Flyer Contract amended to $3,091,010 for a sixth bus. Foundation work in progress. STIC - FY09 FTA 5307 STIC funds drawn down and this grant is d f CNG l truck at $G B l Ford in 110,473 MBUAPCD (Air District) 4/8/13: Downtown

440,505 FY12 CTSGP funds from Day Wireless contract amended on Cal EMA 6/14/13 to add $150,000 for repeater sites and contingency. Total contract value now $820,000. Expires 3/31/15. $ Grant Balance as of 10/17/13.

440,505 FY13 CTSGP funds from Received FY13 Grant Award Notice Cal EMA 9/13/13. Expires 3/31/16. Advance payment anticipated by 10/31/13.

$ Grant Balance

Active Grants as of October 18, 2013

Attachment A

#

LTF Operating assistance from 1/4c sales tax.

Caltrans

14 FY14Caltrans Planning Grants $

$

40,281 $

8,863,800 $

490,000 $

12 Pacific Station Contract architectural and $ Design Engineering engineering services for Pacific Station expansion and renovation

13 FY14 TDA/STA Operating Assistance

396,000 $

5,812,000 $

11 Pacific Station Contract architectural and $ Design Engineering engineering services for Pacific Station expansion and renovation

$

$ Grant Awarded

20,558,730 $

MetroBase development.

Description

$

10 FY08,09,10,11 PTMISEA funds

9 FY 11/12 CTC Proposition 1B State and Local Partnership Program

Grant

Santa Cruz METRO

Funding Source

Group 4 + $632,508 contract. First round of Focus Group, Technical and open public meetings complete. $ Grant Balance as of 10/17/13. No expiration.

Lewis C. Nelson & Sons construction contractor; TRC Solutions construction manager. #2 LNG Tank installed in April. Foundation work in progress. Funds to be drawn after SLPP grant closed. $ Grant Balance as of 10/17/13.

$5.812,000 allocation approved at 8/22/12. First Request for Reimbursement submitted to Caltrans 9/17/13.

Grant Status

40,281 FTA 5304/Caltrans

8,863,800 TDA

7-4.a2

Page 2

Caltrans awarded Internship grant 8/13/13 for $40,281. Internship recruitment in process. OWP amended 10/9.

SCCRTC paid 1st Quarter TDA on 9/15/13.

490,000 FY08 FTA 5309 Bus and Group 4 + $632,508 contract. First Bus Facilities program - round of Focus Group, Technical and open public meetings complete. $ legislative earmark. Grant Balance as of 10/17/13. No expiration.

13,463,505 FY08, FY09, FY10, FY11 Prop. 1B Public Transportation Modernization and Service Enhancement Account (PTMISEA) through Caltrans 283,472 CA-03-0730-03 FY06 FTA 5309 Bus and Bus Facilities program legislative earmark.

5,812,000 CTC - SLPP

$ Grant Balance


Attachment A

#

$

$

$

Discretionary grant sub-award.

METRO participation pertaining to feeder bus servicein the SCCRTC passenger rail study .

Total

16 AMBAG Sustainable Communities Planning Grant 17 FY14 Caltrans FTA 5304 Planning Grant SCCRTC Passenger Rail Study

$

Planning/zoning in unicorporated areas to achieve sustainable growth. METRO partners as transit provider.

Description

15 County of Santa Cruz Prop 84 Challenge Grant

Grant

Santa Cruz METRO

45,920,368 $

9,000 $

10,000 $

10,000 $

$ Grant Awarded

Funding Source

Grant Status

4/8/13: Planning has been participating in development of Sustainable Communities Strategies.

33,000,515

Page 3

9,000 SCCRTC pass-through Caltrans awarded SCCRTC $250,000 to conduct a passenger rail study in Santa Cruz County. Grant has not kicked off.

10,000 AMBAG sub-award.

10,000 California Proposition 84 Santa Cruz METRO awarded $10,000 Planning Grant on 6/3/11 as partner. No progress.

$ Grant Balance


Attachment A

7-4.a3

#

Application Date 6/30/2013

3/21/2012

10/29/2013

1

2

3

Description

2014 RSTP/STIP Cycle

FY13 Rural Operating Assistance

Total

Time Point Survey; ParaCruz vans.

Operating assistance for public transit service in rural areas of Santa Cruz County.

FY13 Urban Operating Formula based operating Assistance assistance for public transit service in Santa Cruz and Watsonville.

Grant

Funding Source

Application submitted to FTA and awaits DOL approval.

Status of Award

$5,719,483

TBD CTC/SCCRTC

Page 1

Staff is developing applications for Time-Point survey and Paracruz replacements.

$207,574 Caltrans (FTA 5311) Returned signed contract to Caltrans for execution. FY13 rural operations complete

$5,511,909 FTA Section 5307

$ Grant

Santa Cruz METRO Grant Applications as of October 18, 2013

Attachment B

7-4.b1

SANTA CRUZ METROPOLITAN TRANSIT DISTRICT DATE:

October 25, 2013

TO:

Board of Directors

FROM:

John Daugherty, METRO Accessible Services Coordinator

SUBJ ECT:

ACCESSIBLE SERVICES REPORT FOR AUGUST 2013

I.

RECOMMENDED ACTION

This r epor t is infor mational only. No action r equir ed. II.

III.


After a demonstration project, the Accessible Services Coordinator (ASC) position became a full time position to organize and provide METRO services to the senior/older adult and disability communities.

•

Services include the METRO Mobility Training program and ongoing public outreach promoting METRO’s accessibility. The ASC also participates in METRO’s staff training and policy review regarding accessibility.

•

Two persons have served in the ASC position from 1988 to today. In 2002 the ASC position was moved into the newly created Paratransit Department. On May 27, 2011 the Board approved the staff recommendation to receive monthly reports on the activity of the ASC.

DISCUSSION The creation of the Accessible Services Coordinator (ASC) position was the result of a successful demonstration project funded through the Santa Cruz County Regional Transportation Commission. Two persons have served in the ASC position from 1988 to today. Both hiring panels for the ASC included public agency representatives serving older adults and persons with disabilities. The first ASC, Dr. Pat Cavataio, served from April 1988 through December 1998. The second ASC, John Daugherty, began serving in December 1998. Under direction, the Accessible Services Coordinator: 1) Organizes, supervises, coordinates and provides METRO services to the older adult and disability communities; 2) Organizes, directs and coordinates the activities and operation of METRO’s Mobility Training function; 3) Promotes and provides Mobility Training and outreach services; 4) Acts as information source to staff, Management, funding sources, clients, community agencies and organizations, and the general public regarding Mobility Training and accessibility; 5) Works with Department Managers to ensure compliance with METRO’s accessibility program and policies.

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During 2002 the ASC position was moved from Customer Service to the newly created Paratransit Department. Mr. Daugherty was the first employee. His placement was followed by hiring of the first Paratransit Superintendent, Steve Paulson and the current Eligibility Coordinator, Eileen Wagley. On May 27, 2011 the Board approved the following recommendation: “Staff recommends that this position be reinstated in FY 12 budget with the requirement that this position be evaluated during FY12 to make sure the service items that are being requested by the Community are being carried out by this position. Additionally, staff recommends that this position be required to provide a monthly activity report to the Board of Directors during FY12.”

IV.


None V.

ATTACHMENTS

Attachment A: Accessible Services Coordinator (ASC) Activity Tracking Report for August 2013

Prepared by: John Daugherty, METRO Accessible Services Coordinator Date Prepared: October 16, 2013

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Attachment A Accessible Services Coordinator (ASC) Activity Tracking Report for August 2013 What is Mobility Training? Mobility Training is customized support to allow access to METRO services. It can include: •

An Assessment: The ASC meets the trainee to assess the trainee’s capabilities to use METRO services. They discuss the trainee’s experience using public transit and set goals for training sessions.

•

Trip Planning: Practice to use bus route schedules, maps, online resources and other tools to plan ahead for trips on METRO fixed route and METRO ParaCruz services. All Mobility Training includes some trip planning.

•

Boarding/Disembarking Training: Practice to board, be secured, and then disembark (get off) METRO buses. This training has been requested by persons using walkers, wheelchairs, scooters and service animals. The training session includes work with an operator and out of service bus and lasts three to five hours.

•

Route Training: Practice using METRO buses to travel to destinations chosen by trainees. The training session includes practice on handling fares, bus riding rules and emergency situations. One training session can take two to eight hours. One or two sessions to learn one destination is typical. The number of training sessions varies with each trainee.

During August 2013 there was progress with 23 trainees: • • •

• •

Two persons successfully completed their Boarding/Disembarking Training. Husband using white cane and wife using wheelchair can now travel together. One person successfully completed her Route Training. She is a METRO ParaCruz rider using fixed route service for some trips. Three persons were new referrals: Mother and daughter were referred by the Eligibility Coordinator. The ASC checked their travel with a wheelchair and provided Trip Planning assistance. One lady referred herself and met the ASC for Trip Planning and bus operator interaction tips. Training with five other persons progressed: ASC met one trainee on the bus and shared Route Training tips. The ASC discussed Trip Planning with three other trainees and updated their files. The ASC left messages to check the progress of fifth trainee. Training with 12 persons is almost complete: August activity included checking on whether further training is needed and preparation to close their files or complete their referral sheets.

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Attachment A Training Overview for August 2013: • •

Amount of time dedicated to training sessions and follow up activity: At least 70 hours Tracking of scheduled appointments vs. cancelled: Five appointments scheduled, no appointment cancelled

Highlights of Other Activity – Outreach/orientation performed in the community: • • •

August 8 Commission on Disabilities meeting August 13 Elderly & Disabled Transportation Advisory Committee meeting August 20 Seniors Commission meeting

Meetings are usually scheduled for two hours. Total ASC time spent includes preparation for the meeting, the meeting itself and follow up activity. ASC activity for each meeting can take four to nine hours. The total audience for August outreach/orientation was at least 31 persons. Information was provided during meetings and follow up phone calls and emails. Requests from the community and METRO staff: •

There were at least 34 individual contacts in person and/or over the phone. Most contacts regarded training set up and progress and meeting issues follow up.

•

The ASC participated in the August 1 Securement Testing with New Bus Operators. Community member Lesley Wright assisted the testing.

•

The ASC completed Resolution draft to honor Dennis “Pop” Papadopulo on August 23 and forwarded it for review.

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DATE:

October 25, 2013

TO:

Board of Directors

FROM:

Erron Alvey, Purchasing Agent

SUBJECT:

CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT RENEWAL WITH DELTA DENTAL THROUGH THE CALIFORNIA STATE ASSOCIATION OF COUNTIES EXCESS INSURANCE AUTHORITY (CSAC-EIA) FOR EMPLOYEE DENTAL INSURANCE

I.

RECOMMENDED ACTION

Authorize the General Manager to execute a contract renewal for a one-year contract extension with Delta Dental through the California State Association Of Counties Excess Insurance Authority for Employee Dental Insurance. II.

III.


Santa Cruz METRO provides dental insurance coverage for its employees, retirees and eligible dependants.

•

Santa Cruz METRO has a contract with Delta Dental through CSAC-EIA for employee dental insurance. Alliant Insurance Services is the insurance broker for this contract.

•

This contract was established on January 1, 2011 for a one-year period with four optional one-year extensions.

•

The current contract approved by the Board of Directors will expire on December 31, 2013.

•

Delta Dental, through the broker Alliant Insurance Services, has determined that a 5.4% decrease of the current rate is appropriate for the new contract period.

•

UTU and SEIU have expressed satisfaction with the dental insurance provided under this contract and therefore, a one-year contract extension with a rate decrease is recommended.

DISCUSSION

Santa Cruz METRO has a contract with Delta Dental through CSAC-EIA for employee dental insurance that is due to expire on December 31, 2013. UTU and SEIU have reviewed the proposed renewal and have expressed satisfaction with the dental insurance provided to employees, retirees (less than 65 years old) and eligible dependants under this contract. Delta

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Dental through CSAC-EIA has reviewed the contract and has determined that a 5.4% decrease of the current rate is appropriate for the new contract period. Staff recommends that Santa Cruz METRO exercise the option for a one-year contract extension with Delta Dental through CSAC-EIA. Staff further recommends that the Board of Directors authorize the General Manager to sign a one-year contract extension on behalf of Santa Cruz METRO. Robyn D. Slater, Human Resources Manager, will continue to serve as the Contract Administrator and will ensure contract compliance. IV.


The three-tier monthly rates offered for the new contract period by Delta Dental are as follows: Employee only $55.00; Employee plus one dependent $98.40; Employee plus two or more dependents $169.50. Staff recommends that the Board authorize the General Manager to execute a one-year contract extension with Delta Dental for employee dental insurance coverage. The cost for this contract is estimated at $542,176.

Funds to support this contract are included in the Human Resources FY14 Operating budget. V.

ATTACHMENTS

Attachment A:

Renewal Letter from Alliant Insurance Services on behalf of CSAC-EIA

Attachment B:

Third Amendment to the Contract with Delta Dental through CSAC-EIA

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Attachment A

EIA Dental Program

April 1, 2013

Santa Cruz Metropolitan Transit RE: EIA Dental Program Renewal

Dear EIA Dental Program Member: We want to thank you for your continuing participation and support as a valued member and participant in the EIA Dental Program. The EIA Dental Program continues to successfully provide its members with cost stability and the most competitive fixed costs. Your dental plan benefits are scheduled to renew January 1, 2014 for a period of one (1) year until December 31, 2014. If you wish to review benefit plan alternatives or have any questions or concerns regarding your renewal, please contact your Alliant Broker or Account Executive. To finalize this renewal, please complete the EIA Dental Program renewal confirmation notice attached. Renewal confirmations are due by September 15, 2013. If we do not receive your renewal confirmation notice by September 15, 2013 , we will assume that you wish to make no changes to your plan. Thank you for the opportunity to meet your dental benefit needs. Sincerely,

Michelle Kangiszer Program Account Executive Alliant Insurance Services, Inc

Insurance Services, Inc.

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EIA Dental Program

April 1, 2013

RENEWAL CONFIRMATION Santa Cruz Metropolitan Transit Effective Period: January 1, 2014 through December 31, 2014 Option A: Renew with no plan changes Option B: We would like to confirm our renewal with the following plan changes-

Signature: Printed Name: Title: Date:

Please send your confirmation to your assigned Accout Team at Alliant Insurance by September 15, 2013.

Insurance Services, Inc.

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$55.00 $98.40 $169.50

$55.00 $98.40 $169.50

11027

Retirees

Actives 11027

-5%

-5%

$58.17 $104.00 $179.24

11027

Retirees

* Please note that all EIA Dental rates will be rounded to the nearest $0.10 in order to accommodate groups with biweekly contributions.

Renewal Rates Effective: January 1, 2014 Composite EE Only EE + 1 EE + Family EE + Child(ren)

Group Number

Renewal Change

$58.17 $104.00 $179.24

11027

Group Number

Current Rates Composite EE Only EE + 1 EE + Family EE + Child(ren)

Actives

Santa Cruz Metropolitan Transit - Renewal Action Premium rates

Attachment B SANTA CRUZ METROPOLITAN TRANSIT DISTRICT THIRD AMENDMENT TO CONTRACT NO. 11-05 FOR EMPLOYEE DENTAL INSURANCE

This Third Amendment to Contract No. 11-05 for Employee Dental Insurance is made effective January 1, 2014 between the Santa Cruz Metropolitan Transit District, a political subdivision of the State of California (“Santa Cruz METRO”), and Alliant Insurance Services, Inc., representing Delta Dental (“Contractor”). I.

RECITALS 1.1 Santa Cruz METRO and Contractor entered into a Contract for Employee Dental Insurance (“Contract”) on January 1, 2011. 1.2 The Contract allows for the extension upon mutual written consent.

Therefore, Santa Cruz METRO and Contractor amend the Contract as follows: II.

TERM 2.1 Article 4.01 is replaced in its entirety by the following: The term of this contract shall be from January 1, 2011 to December 31, 2014. At the option of Santa Cruz METRO, this Contract may be renewed for one (1) additional one (1) year term upon mutual written consent.

III.

COMPENSATION 3.1 Article 5.01 is amended to include the following language: Santa Cruz METRO shall compensate Contractor in an amount not to exceed the amounts/rates agreed upon by Santa Cruz METRO. Compensation shall be made within forty-five (45) days of Santa Cruz METRO’s written approval of Contractor’s written invoice. Effective January 1, 2014, Santa Cruz METRO shall compensate Contractor at the renewal rates as identified in Attachment A to this Amendment.

IV.

REMAINING TERMS AND CONDITIONS 4.1 All other provisions of the Contract that are not affected by this Amendment shall remain unchanged and in full force and effect.

V.

AUTHORITY 5.1 Article 9 is amended to include the following language: Each party has full power to enter into and perform this Third Amendment to the Contract and the person signing this Third Amendment on behalf of each has been properly authorized and empowered to enter into it. Each party further acknowledges that it has read this Third Amendment to the Contract, understands it, and agrees to be bound by it.

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Signed on ____________________________________________

Santa Cruz METRO – SANTA CRUZ METROPOLITAN TRANSIT DISTRICT

____________________________________________________ Leslie R. White General Manager

Contractor – ALLIANT INSURANCE SERVICES, INC.

By _________________________________________________ Christine Kerns First Vice President

Approved as to Form:

___________________________________________________ Leslyn Syren Santa Cruz METRO Counsel

2

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DATE:

October 25, 2013

TO:

Board of Directors

FROM:

Erron Alvey, Purchasing Manager

SUBJECT:

CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A CONTRACT RENEWAL WITH THE HARTFORD FOR EMPLOYEE LIFE AND ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE

I.

RECOMMENDED ACTION

Authorize the General Manager to execute a contract renewal for a one-year contract extension with The Hartford for Employee Life and Accidental Death & Dismemberment Insurance. II.

III.


Santa Cruz METRO provides Employee Life and Accidental Death and Dismemberment Insurance coverage for its employees.

•

Santa Cruz METRO has a contract with The Hartford to provide Employee Life and Accidental Death and Dismemberment Insurance. Alliant Insurance Services is the insurance broker for this contract.

•

This contract was established on January 1, 2011 for a two-year period with three (3) optional one-year extensions.

•

The current contract approved by the Board of Directors will expire on December 31, 2013.

•

The rate currently in place with The Hartford is guaranteed through December 31, 2014.

•

UTU and SEIU have expressed satisfaction with the insurance provided under this contract. Therefore, a one-year contract extension with no changes to the current terms and conditions is recommended.

DISCUSSION

Santa Cruz METRO has a contract with The Hartford for Employee Life and Accidental Death and Dismemberment Insurance that is due to expire on December 31, 2013. UTU and SEIU have expressed satisfaction with the insurance provided under this contract. In 2013, the broker, Alliant Insurance Services, negotiated a scheduled rate increase of 13.7% down to 7.3%. The rate they negotiated is guaranteed through the end of 2014. The annual premium is based on this

7-7.1


rate, and is applied to each increment of $1,000 of coverage. The estimated annual premium for the new contract period is $45,467. Staff recommends that Santa Cruz METRO exercise the option for a one-year contract extension with The Hartford. Staff further recommends that the Board of Directors authorize the General Manager to sign a one-year contract extension on behalf of Santa Cruz METRO. Robyn D. Slater, Human Resources Manager, will continue to serve as the Contract Administrator and will ensure contract compliance. IV.


Funds to support this contract are included in the Human Resources FY14 Insurance budget. V.

ATTACHMENTS

Attachment A:

Second Amendment to the Contract with The Hartford

7-7.2

Attachment A SANTA CRUZ METROPOLITAN TRANSIT DISTRICT SECOND AMENDMENT TO CONTRACT NO. 11-04 FOR LIFE, ACCIDENTAL DEATH AND DISMEMBERMENT INSURANCE This Second Amendment to Contract No. 11-04 for Life, Accidental Death and Dismemberment Insurance is made effective January 1, 2014 between the Santa Cruz Metropolitan Transit District, a political subdivision of the State of California (“Santa Cruz METRO”), and Alliant Insurance Services, Inc., representing The Hartford (“Contractor”). I.

RECITALS 1.1 Santa Cruz METRO and Contractor entered into a Contract for Life, Accidental Death and Dismemberment Insurance (“Contract”) on January 1, 2011. 1.2 The Contract allows for the extension upon mutual written consent.

Therefore, Santa Cruz METRO and Contractor amend the Contract as follows: II.

TERM 2.1 Article 4.01 is replaced in its entirety by the following: The term of this Contract shall be from January 1, 2011 to December 31, 2014. At the option of Santa Cruz METRO, this Contract may be renewed for one (1) additional one (1) year term upon mutual written consent.

III. REMAINING TERMS AND CONDITIONS 3.1 All other provisions of the Contract that are not affected by this Amendment shall remain unchanged and in full force and effect. IV. AUTHORITY 4.1 Article 8 is amended to include the following language: Each party has full power to enter into and perform this Second Amendment to the Contract and the person signing this Second Amendment on behalf of each has been properly authorized and empowered to enter into it. Each party further acknowledges that it has read this Second Amendment to the Contract, understands it, and agrees to be bound by it.

SIGNATURES ON NEXT PAGE

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Signed on __________________________________________

Santa Cruz METRO – SANTA CRUZ METROPOLITAN TRANSIT DISTRICT

__________________________________________________ Leslie R. White General Manager

Contractor – ALLIANT INSURANCE SERVICES, INC.

By _________________________________________________ Christine Kerns First Vice President

Approved as to Form:

____________________________________________________ Leslyn Syren Santa Cruz METRO Counsel

2

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DATE:

October 25, 2013

TO:

Board of Directors

FROM:

Frank L. Cheng, Project Manager & I.T. Manager

SUBJECT:

CONSIDERATION OF METROBASE STATUS REPORT

I.

RECOMMENDED ACTION

That the Board of Directors accept and file the MetroBase Status Report. II.

SUMMARY OF ISSUES



Judy K. Souza Operations Building



III.



Lewis C. Nelson continues to work on pile caps and site layout for drainage.



The front half of the site is ready for concrete pour on the pile caps.



Schedule shows Lewis C. Nelson pouring concrete on the second half of the building in a month.

Second LNG tank Installation Project 

GP Strategies began their final installation late September 2013 for two weeks.



GP Strategies installed 

New vaporizer fan blades and motors.



New submerged centrifugal pump for LNG transfer between tanks.



New methane and flame detectors



New PLC device and programming



GP Strategies coordinated with Clean Energy to fine tune the LCNG system



Owner and Maintenance Manuals, and training was provided to METRO

DISCUSSION

Judy K. Souza Operations Building On April 16, 2013, Lewis C. Nelson & Sons (LCN) commenced the indicator pile driving. Notifications were sent to neighbors to inform them of the pile driving procedure and duration. The production piles began and completed in July. LCN continue working on Submittals and rebar work on the pile caps and site layout for drainage. LCN has been able to complete the first

7-8.1


half of the building for concrete pour and will continue to work on the second half of the building. LCN estimates to be complete with this task by early December 2013. Second LNG tank Installation Project On April 29, 2013, United Industries delivered the second LNG tank to the site and GP Strategies installed the second LNG tank on the Service & Fueling Building. GP Strategies began working on the PLC controller & programming in order to connect the second LNG tank and variable speed fan to the existing system without any disruption to fueling Santa Cruz METRO fleet. GP Strategies arrived on the site late September and worked for two weeks to install new 

vaporizer fan blades and motors



submerged centrifugal pump for LNG transfer between tanks



methane and flame detectors



PLC device and programming

GP Strategies understood METRO will continue fueling at night and LNG deliveries occur approximately every two days. With these parameters, GP Strategies was able to install all the components. GP Strategies returned to the site to provide fine tuning with Clean Energy who provides LNG deliveries and maintains the LCNG system. Owner and Maintenance Manuals, and training were provided to METRO during their visit.

Previous project status: 



Judy K. Souza Operations Building 

Production Piles were driven and completed in July 2013.



Lewis C. Nelson was working on pile caps and site layout for drainage.

Second LNG tank Installation Project 

On April 29, 2013, United Industries delivered the second LNG tank to the site.



On April 29, 2013, GP Strategies installed the second LNG tank on the Service & Fueling Building.



GP Strategies was working on the PLC device and programming.

7-8.2


IV.


Funds for the Judy K. Souza Operations Building component and the Second LNG tank Installation component of the MetroBase Project are available with the funds METRO has secured for the Project. V.

ATTACHMENTS

Attachment A:

None

Prepared By:

Frank L. Cheng, Project Manager & I.T. Manager

7-8.3


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7-9.7


BEFORE THE BOARD OF DIRECTORS OF THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT Resolution No. On the Motion of Director: Duly Seconded by Director: The Following Resolution is Adopted:

_

A RESOLUTION OF APPRECIATION FOR THE SERVICES OF DAVID R. MAHAN AS TRANSIT SUPERVISOR FOR THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT WHEREAS, the Santa Cruz Metropolitan Transit District was formed to provide public transportation to all of the residents of Santa Cruz County, and WHEREAS, the provision of public transportation service requires a competent, dedicated workforce, and WHEREAS, the Santa Cruz Metropolitan Transit District, requiring an employee with expertise and dedication appointed David R. Mahan to serve in the position initially of Bus Operator, subsequently

promoting him to the position of Transit Supervisor. WHEREAS, David R. Mahan served as a member of the Operations Department of the Santa Cruz Metropolitan Transit District for the time period of April 8, 1996 to October 10, 2013, and WHEREAS, David R. Mahan provided the Santa Cruz Metropolitan Transit District with dedicated service and commitment during the time of employment, and WHEREAS, David R. Mahan served the Santa Cruz Metropolitan Transit District with distinction, and WHEREAS, the service provided to the residents of Santa Cruz County by David R. Mahan resulted in reliable, quality public transportation being available in the most difficult of times, and WHEREAS, during the time of David R. Mahan’s service, METRO expanded service, developed new operating facilities, purchased new equipment, developed accessible bus stops, opened new transit centers, improved ridership, responded to adverse economic conditions, assumed direct operational responsibility for the Highway 17 Express service and the Amtrak Connector service, and assumed direct operational responsibility for the ParaCruz service, and WHEREAS, the quality of life in Santa Cruz County was improved dramatically as a result of the exemplary service provided by David R. Mahan. NOW, THEREFORE, BE IT RESOLVED, that upon his retirement as Transit Supervisor, the Board of Directors of the Santa Cruz Metropolitan Transit District does hereby commend David R. Mahan for efforts in advancing public transit service in Santa Cruz County and expresses sincere appreciation on behalf of itself, Santa Cruz Metropolitan Transit District staff and all of the residents of Santa Cruz County.

8.1

Resolution No. __________ Page 2

BE IT FURTHER RESOLVED, that a copy of this resolution will be presented to David R. Mahan, and that a copy of this resolution be entered into the official records of the Santa Cruz Metropolitan Transit District.

PASSED AND ADOPTED this 25th day of October 2013 by the following vote:

AYES:

Directors -

NOES:

Directors -

ABSTAIN:

Directors -

ABSENT:

Directors -

APPROVED DANIEL DODGE Board Chair ATTEST LESLIE R. WHITE General Manager

APPROVED AS TO FORM:

LESLYN SYREN District Counsel

8.2

DATE:

October 25, 2013

TO:

Board of Directors

FROM:

Tony Tapiz, Administrative Services Coordinator

SUBJECT:

CONSIDERATION OF THE BOARD OF DIRECTORS MEETING SCHEDULE FOR 2014

I.

RECOMMENDED ACTION

That the Board of Directors approve the meeting dates and locations for 2014. II.

III.


Annually the Board of Directors approves a schedule of meeting dates and locations for the following year.

•

The Board of Directors meeting schedule typically calls for regular meetings on the second and fourth Fridays of each month. There are some modifications of the dates annually depending on what dates holidays occur.

•

Second Friday meetings are held at the District’s Administrative Offices and fourth Friday meetings are alternately held at the Santa Cruz City Council Chambers or the Watsonville City Council Chambers, with the May meeting held at the Capitola City Council Chambers, and the September meeting held at the Scotts Valley City Council Chambers.

•

Staff is exploring the possibility of holding the September 2014 meeting at the Scotts Valley Library Conference Room.

•

A proposed schedule of meeting dates and locations is attached to this Staff Report.

DISCUSSION

Annually the Board of Directors approves a schedule of meeting dates and locations for the following year. The Board of Directors meeting schedule typically calls for regular meetings on the second and fourth Fridays of each month. There are some modifications of the dates annually depending on what dates holidays occur.

9.1


Second Friday meetings are alternately held at the Santa Cruz City Council Chambers or the Watsonville City Council Chambers, with the May meeting held at the Capitola City Council Chambers, and the September meeting held at the Scotts Valley City Council Chambers. In response to positive feedback from previous staff usage of the new Library facility in Scotts Valley, and also in an effort to increase public transit access, staff is exploring the possibility of holding the September 2014 Board of Directors meeting in the Scotts Valley Library Conference Room. A proposed schedule of meeting dates and locations is attached to this Staff Report. IV.


None. V.

ATTACHMENTS

Attachment A:

Proposed 2014 Schedule of Meeting Dates and Locations for the Board of Directors.

9.2

Attachment A

2014 BOARD OF DIRECTORS MEETING SCHEDULE Meetings are scheduled for the 2nd and 4th Fridays of the month unless otherwise indicated.

 January 10, 2014  January 24, 2014

8:30 a.m. METRO Administrative Offices, 110 Vernon St., Santa Cruz 9:00 a.m. Santa Cruz City Council Chambers, 809 Center St., Santa Cruz

 February 14, 2014  February 28, 2014

8:30 a.m. METRO Administrative Offices, 110 Vernon St., Santa Cruz 8:00 a.m. Watsonville City Council Chambers, 275 Main St., Watsonville

 March 14, 2014  March 28, 2014


 April 11, 2014  April 25, 2014


 May 9, 2014  May 23, 2014

8:00 a.m. METRO Administrative Offices, 110 Vernon St., Santa Cruz 8:00 a.m. Capitola City Council Chambers, 420 Capitola Ave., Capitola

 June 13, 2014  June 27, 2014

8:30 a.m. METRO Administrative Offices, 110 Vernon St., Santa Cruz 9:00 a.m. Santa Cruz City Council Chambers, 809 Center St., Santa Cruz THERE ARE NO MEETINGS IN JULY

 August 8, 2014  August 22, 2014

8:30 a.m. METRO Administrative Offices, 110 Vernon St., Santa Cruz 9:00 a.m. TO BE DETERMINED , Scotts Valley

 September 12, 2014  September 26, 2014


 October 10, 2014  October 24, 2014


 November 14, 2014

9:00 a.m. Watsonville City Council Chambers, 275 Main St., Watsonville (There will only be one meeting due to Thanksgiving Holiday)

 December 12, 2014

9:00 a.m. Santa Cruz City Council Chambers, 809 Center St., Santa Cruz (There will only be one meeting due to Christmas Holiday)

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