September 2013 - Capriccio Columbus

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Capriccio Board Meeting. September 9, 2013. Attendance: Larry Griffin, Karrie Horton, Denise Mirman, Jim Hoyt, Ellen Moore, Jenny. Elin, Ann DiMarco, Alyson  ...
Capriccio Board Meeting Attendance:

September 9, 2013

Larry Griffin, Karrie Horton, Denise Mirman, Jim Hoyt, Ellen Moore, Jenny Elin, Ann DiMarco, Alyson Bates, Anda Germanis-Finan, Susan Gooch, Cindy Shultz, Rick Bradley, Richard Abler, Glover Shearron

Called to order by Mirman at 7:04 pm President: Has anyone been in contact with Danny Russell? He has contacted Jim Hoyt, but the website has not launched yet - no contact with Ellen to explain updating the website. 1. Reminder email for Friends of Capriccio and ads a. Reminder of amounts for Friends of Capriccio Columbus: Soloist Up to $99 Section Leader $100-$249 Director $250-$499 Patron $500-$749 Benefactor $750-$999 Maestro $10002. 3.

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Wendy Tyack and Facebook: coordinating with website updates Handouts for members-attendance policy, additional copies of letters, forms for email addresses for data base-in music packets? Revised choir member responsibilities sheet (add board member responsibility about tickets). Ann DiMarco will talk about Big Give at the end of Tuesday’s rehearsal. Member feedback regarding fundraising – positive reviews for Ann’s speech at last week’s rehearsal. Positive feedback from several members about fundraising activities.

Vice Presidents: 1. Report from VP/Development – Ann DiMarco a. Big Give – “early giving is best” is a thing of the past – the bonus monies are allocated differently now (prorated amounts awarded to everyone). Ann will update membership at the choir rehearsal. 1) Section leaders (Alyson Bates, altos; Glover Shearron, tenors; need volunteer from soprano (Susan Gooch volunteered) and bass sections (Richard Abler volunteered)) in each section will gather slips from Big Give donations from members. 2) Members need to print forms from all givers so they can get credit for the donations during the Big Give. b. A mailed piece will be sent to those on the mailing list. Those with home addresses will get the mail piece; those with only e-mail addresses will only get email.

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Report from VP/Marketing-Communication – not being able to communicate with Danny has caused some problems – art shows, festivals, fairs, etc. a. Name tags — good idea, but they should be permanent and should be left at the end of rehearsal. Releasing flex ticket information to members will occur after the Big Give – discussion followed regarding flex ticket pricing: a. seniors: $12 door, $10 presale, $9 flex tickets (min 4) b. general admission: $15 door, $12 presale, $10 flex tickets (min 4) c. kids/students: $5 all the time 1) Alyson brought up the fact that the kid price may be problematic for some CYC families. CYC kid tickets can be comped with advance notice. d. Cindy Shultz moved to approve the new pricing scheme; seconded by Susan Gooch; motion carried. Filling committees – Jenny thought it might be good to have a form section for committee designation to get more people involved: development is filled (Cindy Shultz, chair; Rick Bradley, Richard Abler, Bill Teets, members), finance/audit (Anda - chair, Ellen volunteered to serve), nominating, mar/com (need committee chair), social, concert logistics (need new head after the first of the year, ticket sales, set up/tear down), concert attire (need head of committee) Publicity for fall concerts – Danny Russell needs to be involved Choir member and board member (general and key positions) responsibilities; mission statement needs to be printed on the on the choir member responsibilities sheet.

Secretary: 1. Approval of July 8, 2013 and August 12, 2013 board meeting minutes – (July) a. Jim Hoyt moved to approve July’s minutes, seconded by Ann DiMarco; motion carried b. Glover Shearron moved to approve August’s minutes, seconded by Ann DiMarco -- Anda commented about 1099 forms – every musician we hire should received one; motion carried. Treasurer’s Report: 1. Launching of credit card use 2. Status of final report for 2012-2013 season financials - Anda distributed reports 3. Member dues - 26 people have paid dues so far 4. Denise will take care of DBA desigations; Danny needs to buy domain names – to reserve name so nobody else can use it – make all domains live with redirect to the main site. 5. Post Office Box – ownership needs to be changed – to take Gary off the registration form – Karrie needs to authorize changes.

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Needs contracts for Danny Russell and Eric Van Wagner, with specific deliverables; Susan Gooch will coordinate with Karrie about list of specific tasks.

Artistic Directors’ Reports: 1. 2. 3. 4.

Venue or program changes – Dublin Crowne Plaza for the April Cabaret? Molto - tabled Smoky Row Church banner - tabled Carnegie Hall performance - tabled

New Business: Dues payment – for one family too much to pay all at once – can Jim work with the family on a payment plan? NEXT MEETING is Monday October 14 @ 7:00 p.m. @ Smoky Row Brethren Church